Alliance Resource Group
Executive Assistant to the CEO & Office Manager
Alliance Resource Group, Irvine, California, United States, 92713
Executive Assistant to the CEO & Office Manager
What Makes This Role Exceptional
As the Chief of Staff of an ultra-exclusive family office in Sun Valley, ID, you are entrusted to understand the CEO’s vision, anticipate operational needs, and be the force multiplier ensuring seamless execution—both strategically and tactically.
Key Responsibilities
Strategic & Tactical Execution:
Lead high-impact initiatives while managing detail-rich tasks, ensuring every action aligns with the CEO’s overarching goals.
Proactive Anticipation:
Identify and resolve potential issues before they arise, ensuring smooth operations and allowing the CEO to focus on only what they can do.
Dynamic Coordination & Filtering:
Manage a complex calendar and communications flow with discretion, clarity, and precision.
Executive Travel Orchestration:
Oversee every tier of travel logistics—from ultra-premium arrangements (private jets, real-time itinerary updates, private staff coordination) to streamlined business-class travel and monthly recurrence trips.
Event & Off-Site Leadership:
Plan and coordinate high-level events, retreats, or personal gatherings—either solo or in partnership with event teams.
Project Overflow Management:
Take ownership of the CEO’s overflow tasks—delivering both routine and strategic outcomes.
Personal & Household Logistics:
Seamlessly shift between executive-level responsibilities and personal support—whether that’s preparing a briefing, arranging a meal, or booking a flight.
Operational Agility:
Adapt effortlessly—executing both polished presentations and granular operational details as needs shift.
Core Skills & Proficiencies Hard Skills
Advanced user of PowerPoint, Word, Outlook—comfortable supporting high-stakes presentations and communications
Highly proficient in Excel for reports and data management, without needing complex macros
Skilled with Zoom, Microsoft Teams, WebEx—confidently managing executive communications, town halls, and board sessions
Tech fluent on both Mac and PC, with practical troubleshooting abilities
Experienced with expense systems like Concur (or equivalents)
Familiar with collaboration platforms: SharePoint, OneDrive, etc.
Comfortable navigating CRM tools (e.g., Salesforce) or systems as needed
Quick to master new technologies and internal systems
Prior exposure to supporting Board of Directors is highly valuable
Soft Skills
Exceptional emotional intelligence—empathy, self-awareness, and interpersonal finesse—critical for executive dynamics
Meticulous attention to detail—anticipating errors before they surface
Masterful communication—you adapt your tone and format across mediums (text, email, phone, in-person) to influence without authority
Strategic problem-solving—steady, creative, and proactive in navigating complex challenges
Agile and resilient under pressure—fluidly pivoting as priorities shift
Effective research and networking—you know who to ask or where to look to get things done
Deep professional discretion—trusted with sensitive and confidential matters
Always on mindset—resourceful, solution-obsessed, driven to deliver with creativity and grace
Relationship builder with a strong internal and external network—knowing how to connect and grow influence from day one
Ideal Candidate Profile
Bachelor’s degree or higher
Minimum of 5 years supporting a C-Suite executive—CEO or President preferred—in high-trust, dynamic environments
Career Executive Assistant—this is your calling, not a launchpad for something else
Why Elite Candidates Will Be Drawn to This Role
A rare, high-trust, and high-impact position supporting a CEO in a private, exclusive setting
Exceptional compensation that aligns with the breadth and depth of strategic and operational expectations
A uniquely varied role spanning vision alignment, executive coherency, and personal support—offering deep professional reward and influence
#J-18808-Ljbffr
As the Chief of Staff of an ultra-exclusive family office in Sun Valley, ID, you are entrusted to understand the CEO’s vision, anticipate operational needs, and be the force multiplier ensuring seamless execution—both strategically and tactically.
Key Responsibilities
Strategic & Tactical Execution:
Lead high-impact initiatives while managing detail-rich tasks, ensuring every action aligns with the CEO’s overarching goals.
Proactive Anticipation:
Identify and resolve potential issues before they arise, ensuring smooth operations and allowing the CEO to focus on only what they can do.
Dynamic Coordination & Filtering:
Manage a complex calendar and communications flow with discretion, clarity, and precision.
Executive Travel Orchestration:
Oversee every tier of travel logistics—from ultra-premium arrangements (private jets, real-time itinerary updates, private staff coordination) to streamlined business-class travel and monthly recurrence trips.
Event & Off-Site Leadership:
Plan and coordinate high-level events, retreats, or personal gatherings—either solo or in partnership with event teams.
Project Overflow Management:
Take ownership of the CEO’s overflow tasks—delivering both routine and strategic outcomes.
Personal & Household Logistics:
Seamlessly shift between executive-level responsibilities and personal support—whether that’s preparing a briefing, arranging a meal, or booking a flight.
Operational Agility:
Adapt effortlessly—executing both polished presentations and granular operational details as needs shift.
Core Skills & Proficiencies Hard Skills
Advanced user of PowerPoint, Word, Outlook—comfortable supporting high-stakes presentations and communications
Highly proficient in Excel for reports and data management, without needing complex macros
Skilled with Zoom, Microsoft Teams, WebEx—confidently managing executive communications, town halls, and board sessions
Tech fluent on both Mac and PC, with practical troubleshooting abilities
Experienced with expense systems like Concur (or equivalents)
Familiar with collaboration platforms: SharePoint, OneDrive, etc.
Comfortable navigating CRM tools (e.g., Salesforce) or systems as needed
Quick to master new technologies and internal systems
Prior exposure to supporting Board of Directors is highly valuable
Soft Skills
Exceptional emotional intelligence—empathy, self-awareness, and interpersonal finesse—critical for executive dynamics
Meticulous attention to detail—anticipating errors before they surface
Masterful communication—you adapt your tone and format across mediums (text, email, phone, in-person) to influence without authority
Strategic problem-solving—steady, creative, and proactive in navigating complex challenges
Agile and resilient under pressure—fluidly pivoting as priorities shift
Effective research and networking—you know who to ask or where to look to get things done
Deep professional discretion—trusted with sensitive and confidential matters
Always on mindset—resourceful, solution-obsessed, driven to deliver with creativity and grace
Relationship builder with a strong internal and external network—knowing how to connect and grow influence from day one
Ideal Candidate Profile
Bachelor’s degree or higher
Minimum of 5 years supporting a C-Suite executive—CEO or President preferred—in high-trust, dynamic environments
Career Executive Assistant—this is your calling, not a launchpad for something else
Why Elite Candidates Will Be Drawn to This Role
A rare, high-trust, and high-impact position supporting a CEO in a private, exclusive setting
Exceptional compensation that aligns with the breadth and depth of strategic and operational expectations
A uniquely varied role spanning vision alignment, executive coherency, and personal support—offering deep professional reward and influence
#J-18808-Ljbffr