Skyview
Overview
Skyview Group (“Skyview”) is an employee-owned professional services firm that supports clients in investment management, banking & capital markets. This position would support NexBank, part of NexBank Capital, Inc., a fully integrated financial services organization that includes a commercial and investment bank. NexBank is a leading regional bank with assets of $15 billion. NexBank’s clients include large corporations, real estate investors, middle-market companies, small businesses, and banks as well as some of the largest institutional clients in the capital markets. The company’s divisions provide commercial banking, mortgage banking, investment banking and corporate advisory services to clients throughout the U.S.
Position Overview NexBank is seeking an experienced and detail-oriented Paralegal to provide comprehensive administrative and governance support to the Chief Administrative Officer and Secretary of our banking institution. This role focuses on managing relationships with outsourced legal teams, supporting corporate governance functions, and ensuring efficient operations across various administrative operations initiatives.
Key Responsibilities Legal Team Coordination & Management
Serve as primary liaison between internal stakeholders and outsourced legal counsel
Ensure proper tracking of legal matters, budgets, and billing across multiple vendor relationships
Corporate Governance Support
Draft, review, and maintain corporate resolutions, bylaws, and governance documents in coordination with outside legal counsel.
Assist Executive Assistant in coordinating board meeting logistics, including scheduling, notice preparation, and document collection and distribution
Maintain corporate records to fulfill regulatory documentation requests
Support annual shareholder meetings and proxy preparation processes
Entity Management
Maintain accurate records for all corporate entities, affiliates and subsidiaries
Coordinate entity formations, dissolutions, and structural changes with outside counsel
Ensure timely filing of annual reports, franchise taxes, and registered agent updates
Manage corporate seal, stock certificates, and other official documentation
Maintain stock register and accurate stockholder information
Track entity corporate governance compliance requirements across multiple jurisdictions
Counterparty Relations & Due Diligence
Respond to counterparty due diligence requests in a timely and organized manner
Maintain comprehensive due diligence databases and virtual data rooms
Prepare standardized disclosure packages and supporting documentation
Coordinate with various departments to gather required information
Meeting Support & Documentation
Prepare agendas, minutes, and follow-up action items for various meetings
Transcribe and distribute meeting minutes accurately and promptly
Policy & Procedure Management
Draft, update, and maintain census’ and repositories for corporate policies and procedures ensuring accessibility across the organization
Coordinate policy review cycles with relevant stakeholders
Track policy approval workflows and implementation timelines
General Administrative Support
Manage document repositories, filing systems, and databases
Conduct research and compile findings for review
Coordinate regulatory examinations and audit support as requested
Requirements Education & Certification
Associate's degree in Paralegal Studies, Legal Studies, or related field
Paralegal certification from an ABA-approved program preferred
Bachelor's degree in Business Administration, Finance, or related field a plus
Experience
Minimum 3-5 years of paralegal experience, preferably in banking, financial services, or corporate law
Demonstrated experience with corporate governance and entity management
Experience managing external legal counsel relationships
Background in regulatory compliance and documentation management
Technical Skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with document management systems and virtual data rooms
Familiarity with corporate governance software and entity management platforms
Strong research skills using legal databases (Westlaw, LexisNexis, etc.)
Knowledge of electronic filing systems for corporate documents
Core Competencies
A proactive approach to challenges, consistently thinking creatively and outside the box
Operates with a strong sense of urgency and intentionality to drive results and deliver solutions efficiently while handling multiple priorities and meet tight deadlines
Exceptional attention to detail and accuracy
Strong written and verbal communication skills
Discretion in handling confidential and sensitive information
Professional demeanor and strong interpersonal skills
Preferred Qualifications
Experience in the banking or financial services industry
Knowledge of banking regulations and compliance requirements
Familiarity with securities law and public company requirements
Experience with merger and acquisition transactions
Compensation and Benefits Skyview offers a competitive base salary and discretionary bonus based on performance. Skyview has an industry leading health insurance plan with no premiums or deductibles. Skyview’s talented professionals share a passion for excellence, commitment to teamwork, and pride based on the firm’s work in the professional services sector. Skyview is an Equal Opportunity Employer.
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Position Overview NexBank is seeking an experienced and detail-oriented Paralegal to provide comprehensive administrative and governance support to the Chief Administrative Officer and Secretary of our banking institution. This role focuses on managing relationships with outsourced legal teams, supporting corporate governance functions, and ensuring efficient operations across various administrative operations initiatives.
Key Responsibilities Legal Team Coordination & Management
Serve as primary liaison between internal stakeholders and outsourced legal counsel
Ensure proper tracking of legal matters, budgets, and billing across multiple vendor relationships
Corporate Governance Support
Draft, review, and maintain corporate resolutions, bylaws, and governance documents in coordination with outside legal counsel.
Assist Executive Assistant in coordinating board meeting logistics, including scheduling, notice preparation, and document collection and distribution
Maintain corporate records to fulfill regulatory documentation requests
Support annual shareholder meetings and proxy preparation processes
Entity Management
Maintain accurate records for all corporate entities, affiliates and subsidiaries
Coordinate entity formations, dissolutions, and structural changes with outside counsel
Ensure timely filing of annual reports, franchise taxes, and registered agent updates
Manage corporate seal, stock certificates, and other official documentation
Maintain stock register and accurate stockholder information
Track entity corporate governance compliance requirements across multiple jurisdictions
Counterparty Relations & Due Diligence
Respond to counterparty due diligence requests in a timely and organized manner
Maintain comprehensive due diligence databases and virtual data rooms
Prepare standardized disclosure packages and supporting documentation
Coordinate with various departments to gather required information
Meeting Support & Documentation
Prepare agendas, minutes, and follow-up action items for various meetings
Transcribe and distribute meeting minutes accurately and promptly
Policy & Procedure Management
Draft, update, and maintain census’ and repositories for corporate policies and procedures ensuring accessibility across the organization
Coordinate policy review cycles with relevant stakeholders
Track policy approval workflows and implementation timelines
General Administrative Support
Manage document repositories, filing systems, and databases
Conduct research and compile findings for review
Coordinate regulatory examinations and audit support as requested
Requirements Education & Certification
Associate's degree in Paralegal Studies, Legal Studies, or related field
Paralegal certification from an ABA-approved program preferred
Bachelor's degree in Business Administration, Finance, or related field a plus
Experience
Minimum 3-5 years of paralegal experience, preferably in banking, financial services, or corporate law
Demonstrated experience with corporate governance and entity management
Experience managing external legal counsel relationships
Background in regulatory compliance and documentation management
Technical Skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with document management systems and virtual data rooms
Familiarity with corporate governance software and entity management platforms
Strong research skills using legal databases (Westlaw, LexisNexis, etc.)
Knowledge of electronic filing systems for corporate documents
Core Competencies
A proactive approach to challenges, consistently thinking creatively and outside the box
Operates with a strong sense of urgency and intentionality to drive results and deliver solutions efficiently while handling multiple priorities and meet tight deadlines
Exceptional attention to detail and accuracy
Strong written and verbal communication skills
Discretion in handling confidential and sensitive information
Professional demeanor and strong interpersonal skills
Preferred Qualifications
Experience in the banking or financial services industry
Knowledge of banking regulations and compliance requirements
Familiarity with securities law and public company requirements
Experience with merger and acquisition transactions
Compensation and Benefits Skyview offers a competitive base salary and discretionary bonus based on performance. Skyview has an industry leading health insurance plan with no premiums or deductibles. Skyview’s talented professionals share a passion for excellence, commitment to teamwork, and pride based on the firm’s work in the professional services sector. Skyview is an Equal Opportunity Employer.
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