Integrated Media Services
Accounting Associate
Integrated Media Services, Monmouth Heights at Manalapan, New Jersey, United States
Accounts Payable Clerk - Finance Department
Manalapan, NJ
Salary: $45,000.00 - $55,000.00
This position is responsible for performing Accounts Payable and Accounts Receivable functions. This position will play a vital role by maintaining financial records and assisting with the general operations of the accounting department. The Accounting Clerk will ensure that the company invoices and receives payment for services provided; also, complete vendor payments and control expenses by processing, verifying, and reconciling invoices.
KEY RESPONSIBILITIES:
Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
Creates invoices according to company practices; submits invoices to customers.
Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
Creates reports regarding the status of customer accounts as requested.
Research customer discrepancies and past-due amounts with the assistance of the other staff.
Collaborates with accounting staff to reconcile accounts receivable on a periodic (at least bimonthly) basis.
Assists Senior Accountant in reconciling revenue accounts each month.
Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
Assists with accounting records and ledgers by reconciling monthly statements and transactions.
Other related duties as assigned.
SPECIFIC KNOWLEDGE & SKILLS:
Business system computer skills including as it relates to customer and vendor transactions. QuickBooks experience a plus.
Must be able to learn other software systems.
Strong work ethic and well organized.
Comfortable performing multi-faceted projects in conjunction with normal activities.
Analytical and reasoning abilities, with strong numeric skills.
Exceptional interpersonal skills, with the ability to work well with others.
Strong written and verbal communication skills.
Proficient in MS Outlook, MS Excel, MS Word
Project oriented with a goal to complete assignments on time.
Balances team and individual responsibilities.
Strong analytical, communication, and organizational skills.
Strong attention to detail.
SKILL:
Exceptional understanding of the job and ability to apply knowledge and skills to complete a wide range of complex tasks. Complete tasks in creative and effective ways. Complete assignments and facilitate the work activities of others; may coordinate work beyond own area.
SUPERVISION:
Work under minimal supervision and may act independently to determine methods and procedures on new assignments.
WORK EXPERIENCE:
1-2 years’ related experience a plus
PREFERRED EDUCATION:
Associates or Bachelor’s degree in accounting preferred.
GENERAL SKILLS & COMPETENCIES:
Excellent time management skills and the ability to prioritize work
Customer service oriented and ability to work with and resolve complex issues
Ability to plan and arrange activities
Ability to maintain confidential and highly sensitive information
Ability to work in a team environment
Ability to multi-task
Ability to manage conflict
Capacity to work effectively under pressure
Identify and recommend continuous improvement opportunities
Establish productive working relationships at multiple levels within the organization
TRAVEL / PHYSICAL DEMANDS:
Travel typically less than 10%. Office environment. No special physical demands required.
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Salary: $45,000.00 - $55,000.00
This position is responsible for performing Accounts Payable and Accounts Receivable functions. This position will play a vital role by maintaining financial records and assisting with the general operations of the accounting department. The Accounting Clerk will ensure that the company invoices and receives payment for services provided; also, complete vendor payments and control expenses by processing, verifying, and reconciling invoices.
KEY RESPONSIBILITIES:
Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
Creates invoices according to company practices; submits invoices to customers.
Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
Creates reports regarding the status of customer accounts as requested.
Research customer discrepancies and past-due amounts with the assistance of the other staff.
Collaborates with accounting staff to reconcile accounts receivable on a periodic (at least bimonthly) basis.
Assists Senior Accountant in reconciling revenue accounts each month.
Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
Assists with accounting records and ledgers by reconciling monthly statements and transactions.
Other related duties as assigned.
SPECIFIC KNOWLEDGE & SKILLS:
Business system computer skills including as it relates to customer and vendor transactions. QuickBooks experience a plus.
Must be able to learn other software systems.
Strong work ethic and well organized.
Comfortable performing multi-faceted projects in conjunction with normal activities.
Analytical and reasoning abilities, with strong numeric skills.
Exceptional interpersonal skills, with the ability to work well with others.
Strong written and verbal communication skills.
Proficient in MS Outlook, MS Excel, MS Word
Project oriented with a goal to complete assignments on time.
Balances team and individual responsibilities.
Strong analytical, communication, and organizational skills.
Strong attention to detail.
SKILL:
Exceptional understanding of the job and ability to apply knowledge and skills to complete a wide range of complex tasks. Complete tasks in creative and effective ways. Complete assignments and facilitate the work activities of others; may coordinate work beyond own area.
SUPERVISION:
Work under minimal supervision and may act independently to determine methods and procedures on new assignments.
WORK EXPERIENCE:
1-2 years’ related experience a plus
PREFERRED EDUCATION:
Associates or Bachelor’s degree in accounting preferred.
GENERAL SKILLS & COMPETENCIES:
Excellent time management skills and the ability to prioritize work
Customer service oriented and ability to work with and resolve complex issues
Ability to plan and arrange activities
Ability to maintain confidential and highly sensitive information
Ability to work in a team environment
Ability to multi-task
Ability to manage conflict
Capacity to work effectively under pressure
Identify and recommend continuous improvement opportunities
Establish productive working relationships at multiple levels within the organization
TRAVEL / PHYSICAL DEMANDS:
Travel typically less than 10%. Office environment. No special physical demands required.
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