Inside Higher Ed is hiring: Executive Assistant in Chapel Hill

2 days ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Department Epidemiology-463501 Career Area Administrative/Clerical Support Is this an internal only recruitment? No Posting Open Date 10/13/2025 Application Deadline 10/20/2025 Position Type Permanent Staff (SHRA) Position Title Executive Assistant - Journey Salary Grade Equivalent NC12 / GN10 Working Title Executive Assistant Position Number 20037880 Vacancy ID P020584 Hiring Range $57,935 to $68,000 Pay Band Information To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet. Be a Tar Heel! A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn. One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance. Position Summary This position primarily functions as the Executive Assistant to the Chair of Epidemiology and reports directly to the Chair. The position manages the complex and varied tasks associated with supporting the work of the department Chair and other members of the leadership team (Associate Chair(s), Chairs of Departmental Committees, Academic Coordinator(s), and the Business Manager). This position has responsibility for making sure the day-to-day functions, activities, and communications in and from the office of the Chair are conducted effectively and professionally. The position serves as the primary point of contact for all faculty members, staff, and other internal and external stakeholders to communicate with the Chair. This individual independently completes projects and participates on task forces addressing issues of varying scope as assigned by the Chair. This position coordinates administrative support and serves as a high-level staff assistant, gathering, analyzing, editing, and reporting information for activities and strategic initiatives of the department, including Chair’s initiatives, research programs and projects. Minimum Education And Experience Requirements High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Required Qualifications, Competencies, And Experience Ability to develop and present independent recommendations to senior administrators in a respectful and knowledgeable manner. Ability to communicate information of moderate complexity and impact to targeted audiences. Ability to demonstrate a methodical and logical approach to addressing customer and supervisor needs. Ability to independently assimilate and communicate information that requires greater understanding and has greater impact on the organization. Ability to perform research, analyze information and present data in a clear and concise manner to relevant stakeholders. Ability to construct effective communications and relay them with desired sensitivity and urgency. Ability to assess the potential impact of internal/external communications efforts and make necessary adjustments. Ability to coach senior administrators or leaders in techniques to deliver messages effectively, assessing the potential impact on the audience. Ability to construct recommendations for improvement to various policies, procedures, and special, sometimes sensitive situations. Ability to utilize relevant office, graphic, and web design software and communication techniques and exercise knowledge of relevant stakeholders to maximize awareness of Department activities and increase participation in the mission of the Department and the School. Ability to plan and manage multi-faceted and specialized projects. Ability to develop and maintain effective working relationships with multiple stakeholders to initiate, develop, facilitate, and complete work as assigned. Ability to match goals with broader organizational objectives and budgetary resources. Ability to treat confidential information and documents with discretion. Ability to understand the mission, objectives, and goals of the department. Excellent interpersonal and written communication skills. Attention to detail and excellent organizational skills. Preferred Qualifications, Competencies, And Experience Experience as an executive assistance in higher education preferred. Campus Security Authority Responsibilities Not Applicable. Seniority level Mid-Senior level Employment type Full-time Job function Administrative #J-18808-Ljbffr