California Water Service Company
California Water Service
Job Description:
The Payroll Analyst is responsible for supporting the monthly and quarterly payroll accounting close as well as processing bi-weekly payroll, including pre and post payroll activities. The position is located in San Jose, CA. ESSENTIAL FUNCTIONS: Prepare and post payroll journal entries accurately and in a timely manner
Perform reconciliation of payroll balance sheet accounts and resolve reconciling items in a timely manner
Conduct a flux analysis to identify variances in payroll accounts
Support with month end and quarter end accounting close
Support bi-weekly payroll to ensure employees are paid accurately and on time using the Workday system
Review payroll records for accuracy and ensure they meet federal, state tax, and union requirements
Audit payroll information according to established payroll cut-off and processing schedules
Perform testing to ensure implementation of payroll and timecard changes are correct
Conducts audits of employee payroll records to ensure compliance with the laws
Work with HR to ensure new hires, job changes, terminations, status changes, LOAs, tax changes, deductions, pay changes, retroactive adjustments, and special pay are properly recorded in the payroll system and documented
Review and analyze data quality in Workday system
Support with payroll taxes and making sure they are resolved in a timely manner
Assist with internal and external audits such as SOX and 401(k) audits
Support wage payment and resolve any ACH returns or checks issue
Assist with final payments for terminated employees or pay corrections
Identify and implement process improvement for payroll
Work with benefits to ensure deductions and employee changes are captured correctly
Ensure timely and effective resolution of payroll matter
Work with Stock team and assist with RSU and ESPP purchase
Respond to employee inquiries in a timely manner
Support Payroll Year End activities
Process any tax adjustments that are required
Collaborate with internal partners including HR, Treasury, Accounting, Internal Audit, Tax and Stock Administrator
Provide support for various special projects as needed
Performs work on-site in the assigned office location
Other duties as assigned
QUALIFICATIONS/REQUIREMENTS: Bachelor's degree in Accounting, Finance, or equivalent experience
Experience with ERP is preferred
Four years working in payroll or similar roles
Certified Payroll Professional (CPP) is preferred
Knowledge of state and federal payroll tax regulations
Experience with Workday Payroll Module is preferred
Strong analytical and organizational skills
Excellent communication skills to interact with managers, internal partners, coworkers, all levels of employees, and suppliers
Proficient with Microsoft applications, strong spreadsheet skills to perform analytical work
Valid Driver license
Salary Range: $82,900 - $153,800
Deadline to submit resume is Wednesday, November 5, 2025
The Equal Opportunity Policy of the Company is based upon the philosophy that all people should be treated fairly and with dignity. California Water Service, Hawaii Water Service, New Mexico Water Service and Washington Water Service do not discriminate against any applicant or employee because of race, color, religion, sex, national origin, or any other protected class. The Company makes all employment decisions in a non-discriminatory manner. EOE, VET, DISABILITIES.
The Payroll Analyst is responsible for supporting the monthly and quarterly payroll accounting close as well as processing bi-weekly payroll, including pre and post payroll activities. The position is located in San Jose, CA. ESSENTIAL FUNCTIONS: Prepare and post payroll journal entries accurately and in a timely manner
Perform reconciliation of payroll balance sheet accounts and resolve reconciling items in a timely manner
Conduct a flux analysis to identify variances in payroll accounts
Support with month end and quarter end accounting close
Support bi-weekly payroll to ensure employees are paid accurately and on time using the Workday system
Review payroll records for accuracy and ensure they meet federal, state tax, and union requirements
Audit payroll information according to established payroll cut-off and processing schedules
Perform testing to ensure implementation of payroll and timecard changes are correct
Conducts audits of employee payroll records to ensure compliance with the laws
Work with HR to ensure new hires, job changes, terminations, status changes, LOAs, tax changes, deductions, pay changes, retroactive adjustments, and special pay are properly recorded in the payroll system and documented
Review and analyze data quality in Workday system
Support with payroll taxes and making sure they are resolved in a timely manner
Assist with internal and external audits such as SOX and 401(k) audits
Support wage payment and resolve any ACH returns or checks issue
Assist with final payments for terminated employees or pay corrections
Identify and implement process improvement for payroll
Work with benefits to ensure deductions and employee changes are captured correctly
Ensure timely and effective resolution of payroll matter
Work with Stock team and assist with RSU and ESPP purchase
Respond to employee inquiries in a timely manner
Support Payroll Year End activities
Process any tax adjustments that are required
Collaborate with internal partners including HR, Treasury, Accounting, Internal Audit, Tax and Stock Administrator
Provide support for various special projects as needed
Performs work on-site in the assigned office location
Other duties as assigned
QUALIFICATIONS/REQUIREMENTS: Bachelor's degree in Accounting, Finance, or equivalent experience
Experience with ERP is preferred
Four years working in payroll or similar roles
Certified Payroll Professional (CPP) is preferred
Knowledge of state and federal payroll tax regulations
Experience with Workday Payroll Module is preferred
Strong analytical and organizational skills
Excellent communication skills to interact with managers, internal partners, coworkers, all levels of employees, and suppliers
Proficient with Microsoft applications, strong spreadsheet skills to perform analytical work
Valid Driver license
Salary Range: $82,900 - $153,800
Deadline to submit resume is Wednesday, November 5, 2025
The Equal Opportunity Policy of the Company is based upon the philosophy that all people should be treated fairly and with dignity. California Water Service, Hawaii Water Service, New Mexico Water Service and Washington Water Service do not discriminate against any applicant or employee because of race, color, religion, sex, national origin, or any other protected class. The Company makes all employment decisions in a non-discriminatory manner. EOE, VET, DISABILITIES.