Administrative Assistant Job at Central Community College Nebraska in Hastings

Administrative Assistant

Central Community College provides an awesome benefit package to full-time employees!

• No employee premiums for Health/Dental Insurance; CCC pays 100% of the premium cost regardless of elected coverage level.
• Retirement contribution from CCC 9% (staff) and up to 10% (faculty).
• Staff: Vacation accrual of 1.5 days/month and paid holidays, including a week long winter break.
• Faculty: 175 day contract.

Bookmark this Posting Print Preview |Apply for this Job

Requisition Details

Central Community College, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, CCC is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non‑merit factors.
Central Community College is an EOE. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), CCC will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

Central Community College uses E‑Verify to check employee eligibility to work in the United States. You will be required to complete an I‑9 form and provide documentation of your identity for employment purposes.

Job Title: Administrative Assistant Campus: Hastings Other: Full‑time or Part‑time? Full Time Department: Career and Technical Sciences Classification: Hourly Exempt / Non Exempt Status: Non‑Exempt Grant Funded: No Degree Required: Associate Degree Preferred Bachelor Experience Required: 1 Year Estimated Hours per Week: 40 Salary Posting Number: P01565

Position Summary

Provides administrative assistance and performs a number of technical and analytical tasks using initiative in support of the Dean of Instruction for Career and Technical Sciences. Serves as a primary resource point for faculty, staff and students, answering policy, procedural, informational or technical inquiries, requiring a thorough knowledge of college programs, department functions and organizational structure, as well as the use of independent judgment and discretion in the release of confidential or sensitive information. Provides liaison between the dean and students, staff and the community. Facilitates the operation of the Dean’s office so that the students are well served and policies and procedures are administered fairly, diplomatically, and professionally. Performs duties and responsibilities in accordance with college policies and procedures. Performs other duties as assigned.

Essential Functions

• Provides administrative support for the Dean of Instruction – Career and Technical Sciences requiring initiative, independent judgment/discretion, confidentiality, and decision‑making based on broad general guidelines.
• Assists the Dean of Instruction for the Career and Technical Sciences Division with administrative duties as assigned.
• Works closely with the three Associate Deans located in Columbus, Grand Island, and Hastings to collect documents and information for the division.
• Composes, edits, and proofreads internal and external correspondence, reports, and college forms with a high level of accuracy.
• Assists all individuals requesting to see the Dean, answers phone calls, delivers messages, and schedules appointments in a timely manner while maintaining a professional approach and appearance, maintaining confidentiality with division/college issues.
• Coordinates travel logistics for the Dean and occasionally other personnel including registrations, hotel, airline and/or college car reservations, and travel reimbursement forms.
• Coordinates logistics for meetings and other college activities such as monthly Career and Technical Sciences, Associate Deans Meetings, Division Faculty Meetings, and other meetings per the Dean’s request. Reserves rooms, schedules IP or Web‑Ex, coordinates audio/visual needs, food service, and travel as needed. Takes notes and posts to appropriate SharePoint site.
• Creates and/or maintains spreadsheets for various projects on a wide range of topics.
• Scans and/or photocopies necessary paperwork and stores paper or electronic copies for easy access when needed again.
• Assists the Dean with additional requests as they arise.
• Assists the Dean, as needed, with budget entry in college software and tracks expenditures for the division.
• Assists the Dean in tracking credentialing for full‑time and adjunct faculty across the division including high school career pathway instructors.
• Collects Advisory Committee Meeting Minutes, Faculty Schedules, Textbook Changes, and other divisional documents throughout the year from area‑wide personnel and posts them to the Division’s Information Site in a timely manner. Collects and posts other necessary documents to other SharePoint designated sites as directed.
• Works closely with catalog staff to enter and track approvals for CTS updates to the college catalog through college software. Collects essential information and paperwork from the division for program and course approval/changes. Tracks the requested changes by monitoring the monthly Educational Services Meeting and ensures that the changes are entered into college software.
• Collects college forms for the Dean’s approval/review such as enrollment exceptions, exception/overrides, grade changes, and credit by examination/prior learning forms for signature and forwards them to the proper department for processing. Reviews and proofs these documents/forms for accuracy, completeness and conformance to applicable policies and procedures.

Open Date: 10/09/2025
Close Date: 10/30/2025
Approximate starting date of employment: 11/17/2025
Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Cover Letter / Letter of Application
• Resume
• Highest Degree Obtained Transcript

Optional Documents

• Unofficial Transcript 1
• Other Documents