The Douglaston Companies
Leasing and Recertification Specialist - Affordable Housing
The Douglaston Companies, New York, New York, us, 10261
Leasing and Recertification Specialist - Affordable Housing
We’re looking to build the best teams possible with highly motivated and engaged employees. We have an exciting opportunity for a Leasing and Recertification Specialist – Affordable Housing to join The Douglaston Companies at our property in the Bronx. If you are looking to work in a collaborative and supportive environment but also be challenged in your role, we welcome you to apply!
Location On-site at 1710 Lafayette Ave, Bronx, NY 10473.
Essential Duties and Responsibilities
Leasing & Compliance Oversight
Prequalify applicants and process all leasing activity in alignment with NYCHA regulations.
Manage internal transfers working directly with NYCHA and leadership to ensure compliance.
Draft and execute lease agreements and submit to NYCHA with precision and timeliness.
Subsidy & Rent Processing
Interpret PHA rent determinations and ensure accurate resident charges and adjustments.
Troubleshoot discrepancies in tenant ledgers, rent calculations, or subsidy postings in coordination with accounting and compliance teams.
Recertifications & Case Management
Lead annual and interim recertification efforts by proactively engaging residents.
Identify non-compliant households and promptly escalate to legal department.
Coach residents through complex processes, including PACT pathways, unauthorized occupant resolutions, reasonable accommodations, VAWA claims, and family composition changes.
Maintain working knowledge of NYCHA Self‑Service Portal and related online systems.
Resident & Agency Coordination
Act as lead liaison with NYCHA and other public agencies; represent the property and support residents in resolving subsidy or compliance issues.
Collaborate closely with on‑site Social Services, Temporary Move Specialists, and Property Management teams to support resident stability.
Identify and elevate issues affecting subsidy retention or resident eligibility.
Documentation & Reporting
Maintain meticulous records of all leasing, subsidy, and recertification activity in accordance with program requirements.
Track outreach and engagement efforts, including walk‑ins and scheduled appointments, for reporting and audit readiness.
Support internal reporting and respond to agency file reviews or audits as needed.
Additional Responsibilities
Perform other duties as assigned or needed to support the property management team.
Qualifications
Minimum 2 years of related experience in affordable housing (LIHTC and NYC specific leasing and compliance protocols).
Experience with Project‑Based Section 8 and experience with PHA rent determinations preferred.
Proficiency with Yardi or comparable property management systems, and agency portals (e.g., NYCHA SSOP/Owner Extranet/DTR) preferred.
COS, TCS, BOS, FHS, or comparable certification preferred.
Excellent organizational, interpersonal, and problem‑solving skills.
Ability to excel in a fast‑paced, multi‑tasking environment with high attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite, including Word and Excel.
Bi‑lingual (English and Spanish) proficiency is a plus but not mandatory.
Benefits Health Benefits We proudly offer a full suite of health benefits! That’s medical, dental, vision, FSA, HSA, and even pet insurance for your furry family, to name a few. We also provide Life Insurance employer paid (basic with option to purchase more), Enhanced Short‑Term Disability and Long‑Term Disability coverage!
Wealth Benefits Great pay, 401(k) plan with a very generous employer match and vesting schedule because your retirement is just as important to us as it is to you!
Development Benefits Virtual courses, tuition reimbursement, lunch and learns and wellness programs.
Balance Benefits Paid time off, 9 company holidays, hybrid work schedule with 4 days in the office and 1 remote (subject to your location and role). We offer a fun‑fast paced culture that’s a perfect mix of high performance.
Salary $68,000 - $75,000 per year.
Who We Are Douglaston Development, Levine Builders, and Clinton Management are a dynamic privately held group of companies with a unique owner‑builder‑manager advantage, known collectively as The Douglaston Companies. The Douglaston Companies started with the founding of Levine Builders in 1979 with just two people. Standing by our core values of integrity and ethics for the past four decades the firm has grown to 200 employees. By providing general contracting and construction management services, Levine Builders has built, renovated and rehabilitated thousands of residential units and millions of square feet of commercial, hotel, office buildings, retail centers, religious, educational, and healthcare facilities. With the later establishment of Douglaston Development as the driving engine of the organization, the two companies worked in unison to leverage each other's expertise to develop and build most complex projects while also growing and thriving in challenging markets. In 2002, Clinton Management was founded to manage the expanding portfolio of developments created by Douglaston Development and constructed by Levine Builders. Clinton Management oversees a broad portfolio of moderate‑income housing, luxury apartments, commercial, and retail properties. Each affiliate company works together to cohesively acquire property, develop it to its full potential, and manage it efficiently, assuring that each investment achieves and maintains maximum value and profitability while strengthening the community in which the assets are located.
Diverse candidates are encouraged to apply! The Douglaston Companies is proud to be an inclusive Equal Opportunity Employer, committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination based on any legally protected status or protected characteristic, including, but not limited to an individual's sex, race, color, ethnicity, ancestry, national origin, age, religion, gender identity or expression, sexual orientation, genetic information, medical condition, disability, marital status, caregiver status, pregnancy, citizenship, military or veteran status.
Referrals increase your chances of interviewing at The Douglaston Companies by 2x.
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Location On-site at 1710 Lafayette Ave, Bronx, NY 10473.
Essential Duties and Responsibilities
Leasing & Compliance Oversight
Prequalify applicants and process all leasing activity in alignment with NYCHA regulations.
Manage internal transfers working directly with NYCHA and leadership to ensure compliance.
Draft and execute lease agreements and submit to NYCHA with precision and timeliness.
Subsidy & Rent Processing
Interpret PHA rent determinations and ensure accurate resident charges and adjustments.
Troubleshoot discrepancies in tenant ledgers, rent calculations, or subsidy postings in coordination with accounting and compliance teams.
Recertifications & Case Management
Lead annual and interim recertification efforts by proactively engaging residents.
Identify non-compliant households and promptly escalate to legal department.
Coach residents through complex processes, including PACT pathways, unauthorized occupant resolutions, reasonable accommodations, VAWA claims, and family composition changes.
Maintain working knowledge of NYCHA Self‑Service Portal and related online systems.
Resident & Agency Coordination
Act as lead liaison with NYCHA and other public agencies; represent the property and support residents in resolving subsidy or compliance issues.
Collaborate closely with on‑site Social Services, Temporary Move Specialists, and Property Management teams to support resident stability.
Identify and elevate issues affecting subsidy retention or resident eligibility.
Documentation & Reporting
Maintain meticulous records of all leasing, subsidy, and recertification activity in accordance with program requirements.
Track outreach and engagement efforts, including walk‑ins and scheduled appointments, for reporting and audit readiness.
Support internal reporting and respond to agency file reviews or audits as needed.
Additional Responsibilities
Perform other duties as assigned or needed to support the property management team.
Qualifications
Minimum 2 years of related experience in affordable housing (LIHTC and NYC specific leasing and compliance protocols).
Experience with Project‑Based Section 8 and experience with PHA rent determinations preferred.
Proficiency with Yardi or comparable property management systems, and agency portals (e.g., NYCHA SSOP/Owner Extranet/DTR) preferred.
COS, TCS, BOS, FHS, or comparable certification preferred.
Excellent organizational, interpersonal, and problem‑solving skills.
Ability to excel in a fast‑paced, multi‑tasking environment with high attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite, including Word and Excel.
Bi‑lingual (English and Spanish) proficiency is a plus but not mandatory.
Benefits Health Benefits We proudly offer a full suite of health benefits! That’s medical, dental, vision, FSA, HSA, and even pet insurance for your furry family, to name a few. We also provide Life Insurance employer paid (basic with option to purchase more), Enhanced Short‑Term Disability and Long‑Term Disability coverage!
Wealth Benefits Great pay, 401(k) plan with a very generous employer match and vesting schedule because your retirement is just as important to us as it is to you!
Development Benefits Virtual courses, tuition reimbursement, lunch and learns and wellness programs.
Balance Benefits Paid time off, 9 company holidays, hybrid work schedule with 4 days in the office and 1 remote (subject to your location and role). We offer a fun‑fast paced culture that’s a perfect mix of high performance.
Salary $68,000 - $75,000 per year.
Who We Are Douglaston Development, Levine Builders, and Clinton Management are a dynamic privately held group of companies with a unique owner‑builder‑manager advantage, known collectively as The Douglaston Companies. The Douglaston Companies started with the founding of Levine Builders in 1979 with just two people. Standing by our core values of integrity and ethics for the past four decades the firm has grown to 200 employees. By providing general contracting and construction management services, Levine Builders has built, renovated and rehabilitated thousands of residential units and millions of square feet of commercial, hotel, office buildings, retail centers, religious, educational, and healthcare facilities. With the later establishment of Douglaston Development as the driving engine of the organization, the two companies worked in unison to leverage each other's expertise to develop and build most complex projects while also growing and thriving in challenging markets. In 2002, Clinton Management was founded to manage the expanding portfolio of developments created by Douglaston Development and constructed by Levine Builders. Clinton Management oversees a broad portfolio of moderate‑income housing, luxury apartments, commercial, and retail properties. Each affiliate company works together to cohesively acquire property, develop it to its full potential, and manage it efficiently, assuring that each investment achieves and maintains maximum value and profitability while strengthening the community in which the assets are located.
Diverse candidates are encouraged to apply! The Douglaston Companies is proud to be an inclusive Equal Opportunity Employer, committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination based on any legally protected status or protected characteristic, including, but not limited to an individual's sex, race, color, ethnicity, ancestry, national origin, age, religion, gender identity or expression, sexual orientation, genetic information, medical condition, disability, marital status, caregiver status, pregnancy, citizenship, military or veteran status.
Referrals increase your chances of interviewing at The Douglaston Companies by 2x.
#J-18808-Ljbffr