EmergencyMD
Job Title: Senior Buyer
Department: Purchasing
Reports To: Purchasing Manager
FLSA Status: Exempt
Summary / Objective Assists the Purchasing Manager in sourcing, evaluating, and negotiating the purchase of materials, equipment, supplies, and chemicals. Analyzes vendor quotes and services to identify the most cost-effective and reliable suppliers to support company operations.
Essential Functions Responsibilities include, but are not limited to:
Run and analyze daily MRP (Material Requirements Planning) reports to determine material needs
Plan and purchase raw materials, components, indirect materials, supplies, and services, including those for QC and R&D external testing
Monitor and manage open purchase orders; expedite, cancel, and update records as needed
Report supply chain risks or disruptions to management proactively
Negotiate supplier contracts, pricing, and payment terms to drive cost savings and value within defined authority levels and collaborate with management on higher-level agreements to ensure cost efficiency
Update supplier data in the ERP system, including lead times, pricing, and MOQs
Request, evaluate, and quote new and existing materials, components, and services
Support supplier sourcing and qualification in alignment with R&D-led initiatives for new and ongoing business needs.
Monitor and communicate changes from suppliers related to raw material specifications, availability, lead times, or pricing
Collaborate with Customer Service to manage excess or obsolete materials
Identify and implement cost-saving opportunities through negotiations or supplier optimization
Participate in writing and managing RFPs/bid invitations; analyze submissions and present leadership contracts for awarding
Participate in procurement strategy execution and support continuous improvement of policies and procedures
Conduct vendor performance tracking and assist in supplier evaluations
Ensure compliance with internal controls, cGMP, safety, and environmental regulations; complete required training
Analyze procurement data using advanced Excel functions (e.g., VLOOKUP, PivotTables); report on KPIs
Support audits, procurement reporting, and assist in training junior team members
Competencies To perform this role successfully, the following skills and abilities are required:
Strong understanding of purchasing processes and basic supply chain principles
Proven ability to control costs and negotiate logistics, delivery schedules, and supplier terms
Advanced Microsoft Excel skills (e.g., VLOOKUP, Pivot Tables)
High level of organization and attention to detail
Strong analytical and problem‑solving skills
Ability to interpret and follow internal purchasing control procedures
Flexibility to accommodate varied work schedules, including shift work if necessary
Ability to pass background check and drug screening in compliance with company policy
Supervisory Responsibilities
This position has no supervisory responsibilities.
Work Environment This position will be based primarily in a typical climate‑controlled office environment. However, performance of this position does require a physical presence on the production floor at times and therefore, will experience characteristics commonly found in a manufacturing setting. Characteristics would include (but not limited to):
frequently exposed to moving mechanical parts; occasionally exposed to fumes or airborne particles.
The noise level in the work environment is usually moderate.
Must adhere to and comply with all safety, cGMP and other relevant policies.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position Type / Expected Hours of Work
This is a full‑time position. The base days and hours are Monday through Friday, eight (8) hours per shift depending on shift assigned.
Due to the nature of the position, work will be required outside of regular business hours, including weekends, to ensure plant operations. Remote access is an available option when based on scenario, but this position is intended be primarily performed on‑site.
Travel
No travel is expected for this position.
Required Education & Experience
Bachelor's degree in related field AND minimum 4 years of buying experience; OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
Preferred Education & Experience Language Skills
Strong written and verbal communication skills in English; ability to read and write clear correspondence
Ability to communicate effectively with team members, vendors, and other stakeholders
Basic math skills including addition, subtraction, multiplication, division, and interpreting simple data such as percentages and ratios
Ability to analyze information, identify problems, and support decision‑making with data
Comfortable interpreting technical instructions and procurement‑related documentation
Relevant certifications or licenses preferred but not required
Bilingual language skills are a plus
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Summary / Objective Assists the Purchasing Manager in sourcing, evaluating, and negotiating the purchase of materials, equipment, supplies, and chemicals. Analyzes vendor quotes and services to identify the most cost-effective and reliable suppliers to support company operations.
Essential Functions Responsibilities include, but are not limited to:
Run and analyze daily MRP (Material Requirements Planning) reports to determine material needs
Plan and purchase raw materials, components, indirect materials, supplies, and services, including those for QC and R&D external testing
Monitor and manage open purchase orders; expedite, cancel, and update records as needed
Report supply chain risks or disruptions to management proactively
Negotiate supplier contracts, pricing, and payment terms to drive cost savings and value within defined authority levels and collaborate with management on higher-level agreements to ensure cost efficiency
Update supplier data in the ERP system, including lead times, pricing, and MOQs
Request, evaluate, and quote new and existing materials, components, and services
Support supplier sourcing and qualification in alignment with R&D-led initiatives for new and ongoing business needs.
Monitor and communicate changes from suppliers related to raw material specifications, availability, lead times, or pricing
Collaborate with Customer Service to manage excess or obsolete materials
Identify and implement cost-saving opportunities through negotiations or supplier optimization
Participate in writing and managing RFPs/bid invitations; analyze submissions and present leadership contracts for awarding
Participate in procurement strategy execution and support continuous improvement of policies and procedures
Conduct vendor performance tracking and assist in supplier evaluations
Ensure compliance with internal controls, cGMP, safety, and environmental regulations; complete required training
Analyze procurement data using advanced Excel functions (e.g., VLOOKUP, PivotTables); report on KPIs
Support audits, procurement reporting, and assist in training junior team members
Competencies To perform this role successfully, the following skills and abilities are required:
Strong understanding of purchasing processes and basic supply chain principles
Proven ability to control costs and negotiate logistics, delivery schedules, and supplier terms
Advanced Microsoft Excel skills (e.g., VLOOKUP, Pivot Tables)
High level of organization and attention to detail
Strong analytical and problem‑solving skills
Ability to interpret and follow internal purchasing control procedures
Flexibility to accommodate varied work schedules, including shift work if necessary
Ability to pass background check and drug screening in compliance with company policy
Supervisory Responsibilities
This position has no supervisory responsibilities.
Work Environment This position will be based primarily in a typical climate‑controlled office environment. However, performance of this position does require a physical presence on the production floor at times and therefore, will experience characteristics commonly found in a manufacturing setting. Characteristics would include (but not limited to):
frequently exposed to moving mechanical parts; occasionally exposed to fumes or airborne particles.
The noise level in the work environment is usually moderate.
Must adhere to and comply with all safety, cGMP and other relevant policies.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position Type / Expected Hours of Work
This is a full‑time position. The base days and hours are Monday through Friday, eight (8) hours per shift depending on shift assigned.
Due to the nature of the position, work will be required outside of regular business hours, including weekends, to ensure plant operations. Remote access is an available option when based on scenario, but this position is intended be primarily performed on‑site.
Travel
No travel is expected for this position.
Required Education & Experience
Bachelor's degree in related field AND minimum 4 years of buying experience; OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
Preferred Education & Experience Language Skills
Strong written and verbal communication skills in English; ability to read and write clear correspondence
Ability to communicate effectively with team members, vendors, and other stakeholders
Basic math skills including addition, subtraction, multiplication, division, and interpreting simple data such as percentages and ratios
Ability to analyze information, identify problems, and support decision‑making with data
Comfortable interpreting technical instructions and procurement‑related documentation
Relevant certifications or licenses preferred but not required
Bilingual language skills are a plus
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