Robert Half
Description We are looking for an organized and detail-oriented Administrative Assistant to join our team in Aventura, Florida. In this Contract position, you will play a key role in supporting daily office operations and ensuring smooth communication and administrative processes. This is a permanent, onsite role, providing essential coverage for a team member who is temporarily unavailable. Responsibilities:
- Handle incoming phone calls and direct them to the appropriate departments or individuals.
- Perform accurate data entry tasks to maintain and update records as needed.
- Provide general office support, including managing correspondence and scheduling meetings.
- Assist in coordinating events and ensuring all logistical details are addressed.
- Greet visitors and provide exceptional front desk support with a detail-oriented demeanor.
- Support brand marketing initiatives by organizing materials and assisting with promotional activities.
- Maintain an organized workspace and ensure office supplies are stocked and readily available.
- Collaborate with team members to ensure efficient workflow and timely completion of tasks.
- Prepare and distribute documents, reports, and presentations as required.
- Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
- Strong organizational skills with a keen eye for detail.
- Excellent verbal and written communication abilities.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Familiarity with answering inbound calls and delivering attentive customer service.
- Experience with coordinating events or supporting marketing efforts is a plus.
- Spanish language skills are an advantage but not required. TalentMatch®