Administrative Assistant Job at Oklahoma in Fort Gibson

Job Posting Title

Administrative Assistant

Agency

270 STATE ELECTION BOARD

Supervisory Organization

State Election Board–State Capitol

Job Posting End Date (Continuous if Blank)

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$35,000 - $40,000 (based on education and experience)

Job Description

Basic Purpose

Positions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports, or other materials, and performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources, purchasing, contracts, or similar tasks.

Typical Functions

• Participate in the development of training materials and the presentation of various training programs for the State Election Board Staff, County Election Board members and staff, and for Precinct Officials.
• Provide assistance to the Training Coordinator with scheduling and record-keeping for new County Election Board Secretaries, Assistant Secretaries, for new State Election Board Staff, and various on-going training events and activities.
• Assist Training Coordinator in reviewing and updating Blueprint for Independent Training (BIT) modules. Help develop administrative staff by providing information, educational opportunities and growth opportunities.
• Provide Modern Election Support Application (MESA) general user support as needed and as directed to County Election Boards.
• Provide editorial, graphics, and production support and assistance in Support Services as needed and directed in the development of various agency publications and materials for both print and online distribution.
• Coordinate collection, compilation, and distribution of statistical information from County Election Boards and other sources as needed for use in inventory planning and to meet various requests for data from legislators and the general public.
• Other projects and duties as assigned by the Director of Support Services.

Level Descriptor

This is the full performance level where duties and responsibilities assigned are at the full performance level. Employees will establish and maintain positive working relationships, respond to internal and external customer inquiries according to applicable policies and procedures in written and oral form, perform assigned administrative and operational tasks, this may include editing and auditing various reports for accuracy and ensuring errors are corrected, inventory control and similar duties, and participate in team, unit, or office projects to improve the effectiveness and efficiencies in delivering agency services.

Minimum Qualifications

• Professionalism
• Excellent writing and editing skills
• Excellent verbal communication skills
• Experience working with records and statistics
• Proficient in Windows-based software
• Attention to detail and accuracy
• Display discretion and judgment

Preferred Qualifications

• Experience in teaching/training adults
• Experience in election administration in Oklahoma
• Experience with graphics, page layout, and/or publication-building software

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact