Administrative Assistant Job at Calculated Hire in Oklahoma City

Recruiter at Calculated Hire | Connecting Top Finance Professionals With Advanced Career Opportunities

Administrative Assistant

Location: On-Site

Salary: $20/hour.

No prior HR experience required.

Calculated Hire Is seeking a detail-oriented and proactive Administrative Assistant to support a variety of HR-related administrative functions. While this is not a traditional HR role, it plays a key part in employee support, training coordination, and systems tracking.

Key Responsibilities

• Badge Management: Issue replacement badges and maintain the badge tracking system (low volume).
• Probationary Reviews: Monitor and send reminders for probationary employee evaluations via Smartsheet.
• Exit Interviews: Manage collection and processing of paper-based exit interview forms.
• Training Coordination: Assist in organizing and scheduling training sessions, including those with external partners.
• Supervisor Training Compliance: Track training completions for approximately 70 supervisors using Smartsheet.
• Employee Development Programs: Support planning and logistics for internal development initiatives.
• Employee Satisfaction Surveys: Assist in distributing and collecting employee feedback forms.
• Company Events: Support the coordination and execution of internal events.

Tools & Technical Skills

• Smartsheet: Strongly preferred (used extensively for tracking, reminders, and compliance).
• Microsoft Office Suite: Especially Microsoft Teams for communication and scheduling.
• Workday: Familiarity with Learning Administration functions is a plus.
• Canva: Highly desirable for creating basic graphics and internal communications.

Soft Skills & Work Style

• Proactive self-starter with strong follow-up skills.
• Excellent attention to detail and organizational abilities.
• Dependable, clear communicator, and collaborative team member.
• Comfortable working independently in an office environment.

Seniority level

• Entry level

Employment type

• Contract

Job function

• Human Resources

Industries

• Retail