Secretary to School Principal Job at CROTON HARMON SCHOOLS in Village of Croton-

About the Position

The Croton‑Harmon School District has anticipated openings for Secretary to School Principal in Middle and High Schools. This is a competitive Civil Service position. Candidates must pass the Civil Service exam for Secretary to School Principal and must be reachable and/or currently hold this title. A provisional appointment requires passing the exam and ranking among the top three scores to remain in position, then moving to probationary status.

Distinguishing Features of the Class

• Under general supervision, performs executive secretarial services for a principal, relieving them of administrative details.
• Does not require stenographic skill.
• Requires full range of computer skills to compile and produce correspondence, records, reports, and files.
• Uses independent judgement applying prescribed methods and procedures where policies are established.
• Regular contact with the public and fellow employees.
• May supervise lower‑level clerical workers.

Examples of Work

• Performs executive secretarial functions for the principal.
• Relieves principal of administrative details using discretion, tact, and knowledge of district/office policies and procedures.
• Uses automated systems equipment to produce correspondence, reports, contracts, specifications and other data.
• Uses computer applications such as spreadsheets, word processing, calendar, e‑mail and database software in performing work assignments.
• Maintains calendar of appointments for the principal, ensuring prompt updates of appointments and changing matters.
• Takes and prepares minutes of meetings or hearings in final document format.
• Answers telephone calls, responds to requested information and/or refers inquiries to the appropriate party.
• Arranges appointments and meetings and prepares materials for them.
• Compiles a variety of data to be used as a basis for reports and prepares reports or statements.
• Maintains files for the principal, ensuring material is properly marked and accessible for immediate use.
• Performs responsible clerical work in maintaining complex and confidential records and files, both manually and via computers.
• Opens, sorts, screens incoming mail and routes remainder to the appropriate party.
• May assign and check the work of other clerical employees.
• Uses other software applications such as spreadsheets, calendar, e‑mail and database software in performing work assignments.

Required Knowledge, Skills, Abilities and Attributes

• Thorough knowledge of executive secretary responsibilities.
• Knowledge of general business terminology, procedures and equipment.
• Business English, spelling and arithmetic.
• Computer systems capability to produce various formats/documents such as correspondence, reports, tables, charts and file storage/retrieval.
• Keyboard proficiency: at least 35 words per minute.
• Proficiency in computer applications such as spreadsheets, word processing, calendar, e‑mail and database software.
• Ability to understand and carry out complex oral and written directions.
• Ability to compose and edit routine letters and memoranda.
• Ability to handle administrative details independently.
• Effective interpersonal skills.
• English reading, writing, understanding and communication sufficient to perform essential functions.
• Ability to compile data and prepare reports.
• Ability to develop and maintain good working relationships with others.
• Clerical aptitude; accuracy; resourcefulness; initiative.
• Physical condition commensurate with the duties of the position.

Minimum Acceptable Training and Experience

• High school graduation or high school equivalency diploma.
• (a) Five (5) years of secretarial experience supporting higher‑level administrators or department/unit heads, with at least three (3) years involving computer applications to maintain records and produce correspondence.
• (b) Post‑high‑school secretarial or business school degree/certificate in secretarial sciences, office technology or closely related field with three (3) years of specialized computer‑application experience.
• 30 college credits may be substituted on a year‑for‑year basis for up to four (4) years of the specialized secretarial experience described above.
• At least one (1) year of the specialized computer‑application experience.

Special Notes

• A certificate program is defined as completion of a minimum of six to eight courses resulting in a certificate.
• Education beyond secondary level must be from an institution recognized or accredited by the Board of Regents of the New York State Department of Education as a post‑secondary, degree‑granting institution.
• Applicants must obtain State Education Department clearance (fingerprint and criminal history) prior to employment under the SAFE Schools legislation.