Phifer & Company
Executive Assistant - Must have Start-up experience
Phifer & Company, New York, New York, us, 10261
Executive Assistant - Must have Start-up experience
This role is for an Executive Assistant (EA) supporting a founder in a fast-paced, high-growth start-up environment. The CEO will rely on you as a trusted strategic partner to drive business efficiency, scalability, and impact. The company operates in the tech space and is growing rapidly. Base pay range
$120,000.00/yr - $140,000.00/yr The Opportunity
You will be the CEO’s most trusted strategic partner, ensuring that priorities, meetings, and business initiatives are handled with precision, efficiency, and foresight. You will also take ownership of key operational and strategic projects—gaining exposure to leadership functions, cross-functional collaboration, and high-level decision-making. Who You Are
10 years of experience as an Executive Assistant, or similar role. Must have start-up experience; experience directly supporting a founder preferred. Experience in proptech, SaaS, or multifamily is a strong plus. Highly detail-oriented and organized, with the ability to multitask. Strong problem solver—able to anticipate needs and proactively address issues. Tech-savvy & AI-curious—excited to work with AI-powered platforms. Able to work in-person in NYC with flexibility for occasional remote work. A strong communicator—capable of drafting high-quality emails, presentations, and reports. Ambitious and growth-oriented, eager to take on more responsibility over time. Key Responsibilities
Calendar & Time Management – Own the CEO’s schedule, ensuring time is allocated strategically. Meeting Preparation & Follow-Up – Anticipate CEO needs, prepare detailed agendas, and summarize key takeaways. Inbox & Communication Management – Monitor and respond to emails with discretion. Travel Planning & Logistics – Book complex domestic and international travel, optimize itineraries. Confidential Business Matters – Handle sensitive information with the highest level of discretion and professionalism. Cross-Functional Leadership – Collaborate across Sales, Marketing, Operations, and Product teams. Project Ownership – Take the lead on special projects and strategic initiatives. Decision-Making & Problem-Solving – Act as a thought partner, bringing solutions to the table. Data & AI Utilization – Leverage AI tools to track KPIs and improve efficiency. AI & Automation Integration – Identify opportunities to use AI to automate tasks. Technology Proficiency – Become an expert in Google Suite, Salesforce, Asana, Slack. Workflow & Process Improvement – Analyze current operations and develop scalable systems. Internal Communication & Team Coordination – Ensure seamless communication between leadership and the broader team. Company Culture & Employee Experience – Assist in planning team events and leadership meetings. HR & People Operations Support – Help with hiring coordination and executive-level HR projects. Compensation & Growth
Competitive Salary: + performance-based incentives. Pathway to Chief of Staff—structured career growth with increasing leadership responsibilities. Hybrid NYC-Based Role—flexibility with in-person work required. Unique Career Opportunity—direct mentorship from the CEO & hands-on experience in business strategy, operations, and leadership. Note:
The rest of the content appears to be extraneous postings and references to other jobs and markets and are not included in this refined description to maintain focus on the role’s responsibilities and requirements.
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This role is for an Executive Assistant (EA) supporting a founder in a fast-paced, high-growth start-up environment. The CEO will rely on you as a trusted strategic partner to drive business efficiency, scalability, and impact. The company operates in the tech space and is growing rapidly. Base pay range
$120,000.00/yr - $140,000.00/yr The Opportunity
You will be the CEO’s most trusted strategic partner, ensuring that priorities, meetings, and business initiatives are handled with precision, efficiency, and foresight. You will also take ownership of key operational and strategic projects—gaining exposure to leadership functions, cross-functional collaboration, and high-level decision-making. Who You Are
10 years of experience as an Executive Assistant, or similar role. Must have start-up experience; experience directly supporting a founder preferred. Experience in proptech, SaaS, or multifamily is a strong plus. Highly detail-oriented and organized, with the ability to multitask. Strong problem solver—able to anticipate needs and proactively address issues. Tech-savvy & AI-curious—excited to work with AI-powered platforms. Able to work in-person in NYC with flexibility for occasional remote work. A strong communicator—capable of drafting high-quality emails, presentations, and reports. Ambitious and growth-oriented, eager to take on more responsibility over time. Key Responsibilities
Calendar & Time Management – Own the CEO’s schedule, ensuring time is allocated strategically. Meeting Preparation & Follow-Up – Anticipate CEO needs, prepare detailed agendas, and summarize key takeaways. Inbox & Communication Management – Monitor and respond to emails with discretion. Travel Planning & Logistics – Book complex domestic and international travel, optimize itineraries. Confidential Business Matters – Handle sensitive information with the highest level of discretion and professionalism. Cross-Functional Leadership – Collaborate across Sales, Marketing, Operations, and Product teams. Project Ownership – Take the lead on special projects and strategic initiatives. Decision-Making & Problem-Solving – Act as a thought partner, bringing solutions to the table. Data & AI Utilization – Leverage AI tools to track KPIs and improve efficiency. AI & Automation Integration – Identify opportunities to use AI to automate tasks. Technology Proficiency – Become an expert in Google Suite, Salesforce, Asana, Slack. Workflow & Process Improvement – Analyze current operations and develop scalable systems. Internal Communication & Team Coordination – Ensure seamless communication between leadership and the broader team. Company Culture & Employee Experience – Assist in planning team events and leadership meetings. HR & People Operations Support – Help with hiring coordination and executive-level HR projects. Compensation & Growth
Competitive Salary: + performance-based incentives. Pathway to Chief of Staff—structured career growth with increasing leadership responsibilities. Hybrid NYC-Based Role—flexibility with in-person work required. Unique Career Opportunity—direct mentorship from the CEO & hands-on experience in business strategy, operations, and leadership. Note:
The rest of the content appears to be extraneous postings and references to other jobs and markets and are not included in this refined description to maintain focus on the role’s responsibilities and requirements.
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