Colgate University is hiring: Accounting Assistant in Village of Hamilton

Overview

Job Category: Support Staff

Position Title: Accounting Assistant

Full Time/Part Time: Full Time

Division: Finance and Administration

Department: Accounting & Control

Location: On-Site – expected to work fully at the designated campus/office location.

Posting date: 09/17/2025

Open Until Filled: Yes

Requisition Number: 2025S076Posting

Temporary: No

Work Schedule: Monday through Friday, business hours.

Responsibilities

• Accounts Payable: Review and enter accounts payable invoices, including those related to purchase orders and student reimbursements, ensuring accuracy and timely payment.
• Communications: Correspond with campus partners and vendors for missing invoices related to purchase orders and monthly billing cycles; provide timely, accurate, and courteous information to vendor questions.
• Support: Monitor the general office email and phone to offer support and answers for a variety of financial questions directed to the accounting office.
• Compliance: Return transactions that do not meet appropriate requirements with necessary explanations in a collegial manner.
• Operations: Process weekly check runs and prepare required documentation; perform monthly reconciliation of abandoned property.
• General Office: Serve as initial point of contact for customer service support for in-office visitors; assist with office supply replenishment; perform other general administrative duties as assigned.

Qualifications

• Relevant experience with accounts payable, payment cycles, and correspondence with third-parties.
• Strong verbal and written communication skills.
• Strong customer service experience with the ability to interact professionally and coordinate requests with a diverse group of stakeholders.
• Exceptional attention to detail and accuracy while managing multiple deadlines.
• Excellent understanding and use of applications and third-party systems, including Excel and Gmail.
• Solid judgment with strong communication and problem-solving abilities.
• Ability to manage sensitive information with the highest level of confidentiality.
• Understanding of work flow processes and how each step impacts others, the end product, department goals, and university goals.

Preferred Qualifications

• Three or more years of hands-on accounting experience.
• Three or more years of administrative experience.
• Previous experience in an academic setting desired.

Education

An Associate’s degree in Accounting, Bookkeeping, Finance or similar field, or a combination of education and experience from which comparable skills are obtained is required.

Offer Determination

When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.

Benefits

Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on the Benefits page.

Accountabilities

• Accounts Payable:
  • Reviewing and entering accounts payable invoices, including those related to purchase orders and student reimbursements. Ensure accuracy and timely payment of these invoices.
  • Corresponds with campus partners and vendors for missing invoices related to purchase orders and monthly billing cycles, providing timely, accurate and courteous information to vendor questions.
  • Offer support and answers for a variety of financial questions directed to the accounting office by monitoring the general office email and phone.
  • Return transactions that do not meet appropriate requirements with necessary explanations in a collegial manner.
  • Process weekly check runs and preparation of required documentation.
  • Monthly reconciliation of abandoned property.
• General Office:
  • Serve as initial point of contact for customer service support for in-office visitors.
  • Office supply replenishment.
  • Other general administrative duties as assigned.

Clery Act

The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This includes statistics related to on-campus crimes, certain off-campus buildings or property owned or controlled by Colgate University, and public property within or adjacent to the campus, as well as institutional policies concerning campus security and fire safety. Access the report on the Clery Compliance web page. Printed copies may be obtained by emailing cusafety@colgate.edu.

EEO Statement

The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.