Administrative Assistant Job at First Choice Community Health Centers in Lilling

Overview

First Choice Community Health Centers is looking for an administrative assistant to join our team in our Lillington office. This person will work to support the daily operations of the office.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Responsibilities

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.

Requirements

• High school diploma
• 3-5 years experience as an administrative assistant, secretary or receptionist required
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)
• Ability to type a minimum of 60 WPM
• Ability to take accurate minutes for several meetings with attention to detail required

Application questions

1. What is your highest level of education completed?
2. Desired salary
3. Can you work evenings?
4. Can you work overtime?
5. Have you ever been convicted of a felony?
6. In 150 characters or fewer, tell us what makes you unique. Try to be creative and say something that will catch our eye! 150
7. References: Please enter names and contact information:
8. Why are you applying for this job?
9. What are your Core Values?

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