Platinum Advisors, LLC is hiring: Administrative Assistant in Sacramento

Overview

Job Description: Reporting to the Senior Executive Assistant to the CEO, this is a multifaceted role that will involve scheduling/calendar management, budgeting, vendor management and special projects. The ideal candidate for this position needs to be highly organized, professional, proactive, and efficient at multi-tasking. Additionally, this individual will have exposure to a wide range of tasks and support functions and must be high performing.

Responsibilities

• Manage and organize scheduling tasks including the Family Calendar, as well as the CEO’s business calendar as directed by the Senior Executive Assistant.
• Assist with the coordination of personal and business events & travel.
• Manage and set medical appointments for the family.
• Recover and maintain medical records from doctors globally in a shared filing environment.
• Handle special projects as directed by the Senior Executive Assistant, including medical, travel, shopping, philanthropy, vendor management, and shipping coordination.
• Plan family travel, including visas, ticket bookings, transportation, hotel and meal reservations, activities for the family, and creating dynamic itineraries.
• Maintain a dynamic database across multiple platforms of all work done related to the Family for future reference.
• Liaise with acquaintances, vendors, doctors, and staff to meet family and household needs.
• Maintain a vendor list for each property as needed.
• Work collaboratively with the Senior EA & Principal’s Partner to manage reminders for payments to vendors, track expenses (e.g., at the Sonoma County residence), file insurance claims, and manage maintenance schedules and warranties for household items and family assets.
• Run regular errands, including shopping, chauffeuring, and item pickups/drops for the house or family.
• Develop a system to manage the family’s needs that could scale across multiple residences over time.
• Oversee inbound and outbound packages and returns, including international shipments.
• Track and transport art and collectibles (internationally).
• Practice an extreme level of confidentiality and prioritize the needs of the family above all.
• Provide weekly updates on all tasks/projects.
• Act as a liaison to sister companies and manage communications as required.
• Attend to personal errands as needed.
• Other duties as needed and directed by the Senior Executive Assistant and/or Management.

Requirements

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong problem-solving skills.
• The ability to speak Spanish is a plus but not required.

Education and Experience

• Minimum of 3-5 years of previous experience as a personal assistant.
• Registered notary and/or must obtain notary license within 90 days of employment.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.

Compensation and Benefits

• Compensation will range from $80,000 - $95,000 annually depending on experience.
• Fully paid medical, dental and vision for employee and dependents.
• Vacation, Sick and Holiday Pay.

Company Description

Platinum Advisors LLC is a strategic public affairs and lobbying firm specializing in navigating complex policy landscapes at local, state, and federal levels. With expertise in sectors such as healthcare, agriculture, energy, entertainment, and technology, the firm develops tailored strategies to address legislative, regulatory, and public affairs challenges. Platinum Advisors offers services that include coalition building, grassroots lobbying, strategic communication, and stakeholder engagement, leveraging deep industry knowledge and extensive relationships with policymakers. Their approach focuses on creating impactful solutions to advance clients’ objectives and position them as leaders in their respective fields.