Oncourse Home Solutions is hiring: Executive Assistant in Naperville

Overview

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We are a US-based warranty provider offering safety and homecare solutions, serving 1.8+ million customers across the U.S. Our focus is to support homeowners and partners with reliable, value-driven home solutions, delivered with a diverse, inclusive workplace culture.

Position Summary

We are looking for an Executive Assistant to support approximately 4 members of the executive team in a fast-paced, growing organization. In collaboration with a team of Executive Assistants, this person will handle confidential information and maintain professionalism when dealing with senior executives and external customers, partners, and shareholders.

This Hybrid role is based in our Naperville, IL office. The office environment is a core part of our culture, with a regular in-office hybrid model (generally Tue–Thu in office). Mon and Fri may occasionally be required for business purposes.

Responsibilities

• Manage Business Development conference and tradeshow registration and logistics.
• Logistics liaison for the OHS Advisory Board.
• Manage complex calendars, plan and organize events for the executive team and external partners.
• Coordinate travel arrangements, including hotel bookings, transportation, and meals.
• Prepare travel and expense reports, reconcile corporate cards, and follow through on reports.
• Build a positive team environment and collaborate with other Executive Assistants to ensure a cohesive team, providing coverage as needed.
• Coordinate and manage projects and tasks, analyze data as needed, and create impactful PowerPoint presentations.
• Maintain confidentiality and professionalism when interfacing with the business and employees.
• Coordinate events and programs (team meetings, training classes, all-staff meetings, and on-site events) as needed.
• Greet visitors and provide professional customer service while assessing their support needs.

Experience And Qualifications

• Minimum 5 years (ideally 5–7) executive-level administrative support experience, including at least 2 years at the C-level.
• Exceptional written and verbal communication skills.
• Experience overseeing budgets and expenses; strong time-management and the ability to coordinate multiple projects with keen attention to detail.
• Proficiency in Microsoft Office and other office productivity tools; willingness to learn new software.
• Ability to maintain confidences and demonstrate discretion.
• Diversity and inclusion mindset and experience contributing to an inclusive work environment.
• Self-starter with minimal supervision, good judgment, and multi-tasking ability.
• Strong work ethic with a positive, can-do attitude; ability to meet deadlines under pressure.
• Proven ability to manage competing priorities with calm professionalism.
• Experience handling private and sensitive information with confidentiality.
• Ability to be accessible when needed and proactive in communication.
• Prior exposure to board preparation and support is a plus.

Technical Skills

• Proficiency in Microsoft and Google Suites.

Education

• Bachelor's Degree or equivalent work experience.

Compensation And Benefits

Base pay range: $62,000 - $125,000 USD annually. Specific pay depends on qualifications, experience, education, and skill set. Compensation may include an annual performance-based bonus, sales incentive plan, or commission target. Benefits include healthcare, life insurance, paid time off, retirement, commuter benefits, and education reimbursement.

Perks and Benefits

• Competitive compensation with a pay-for-performance approach.
• Comprehensive health coverage (medical, dental, vision) with disability coverage.
• 401(k) plan with 4% company match.
• Generous paid time off and education assistance program.
• Flexible spending and health savings accounts (FSA/HSA).
• Employee wellness resources and active company culture with regular townhalls and employee groups.