Administrative Assistant Job at Loomis, Sayles & Company in Boston

Overview

Loomis Sayles is seeking an enthusiastic Administrative Assistant to join our Full Discretion team. This role provides a full range of support to Portfolio Managers, Associate Portfolio Managers and Credit Analysts. Assignments may be non-routine and highly confidential.

We are a performance-driven active asset management company that seeks to identify exceptional investment opportunities for institutional and retail clients worldwide. Founded in 1926, Loomis Sayles oversees approximately $413 billion in assets under management (as of 30 June 2025) for clients in more than 50 countries. We foster a culture of entrepreneurialism and emphasize our IDEALS: Inclusive & Diverse, Dedicated to Teamwork, Excellent, Accountable, Leaders, Solutions-Oriented.

Job Responsibilities

• Provide vital administrative support such as calendar management, coordination of meetings, editing correspondence, directing calls and visitors, distributing mail, expense reporting, and vacation tracking.
• Ensure appropriate and timely communication of information to and from managers.
• Provide general support including filing, faxing, copying, data entry, and related tasks.
• Schedule and organize meetings (internal and external participants) and prepare/distribute relevant materials.
• Coordinate complex international and domestic travel arrangements; experience with itineraries and visas is preferred.
• Work independently with good judgment when dealing with external entities and firm personnel.
• Take responsibility for special projects and use internal and external information management systems effectively.
• Assist in understanding how different firm functions connect and help develop improved information flow.
• Provide backup support across peers as needed and take on additional responsibilities as assigned.

Qualifications & Education

• Bachelor’s degree or equivalent experience.
• Minimum of four years of relevant work experience; investment-related experience preferred.
• Superior organizational skills and strong attention to detail.
• Excellent communication, interpersonal and time-management skills.
• Ability to handle multiple tasks simultaneously with a positive attitude.
• Flexible, team-oriented mindset; willingness to work extra hours when necessary.

Additional Requirements

The position follows a hybrid schedule with three days from home and two days from the office.

EEO & Diversity Statement

Loomis Sayles is committed to building a diverse and inclusive workforce. We encourage applications from individuals whose work history and skills may not perfectly match the job description, as creativity, tenacity and humility are valuable on-the-job attributes. We are an Equal Opportunity Employer and do not discriminate on race, creed, color, gender, age, national origin, religion, sexual orientation, gender identity, veteran status, disability, or other protected classes.