Executive Assistant Job at McKinsey & Company in Boston

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Your role at McKinsey & Company as an Executive Assistant supporting senior leaders.

Your Responsibilities

• Organize, strategically manage, and maintain detailed and complex calendars for Senior Partners and other team members.
• Plan and coordinate client and internal meetings, conference calls, conferences, events, and meals, including sending reminders.
• Coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.
• Track and manage all incoming communications; respond to routine correspondence; plan, organize, and execute projects with minimal guidance.
• Interact with clients and key stakeholders as an informed deputy for Partners, while maintaining confidentiality of highly sensitive information.
• Collaborate with Executive Assistant Managers and department members to ensure smooth workflow, timely actions, and deadlines.
• Organize and maintain client and internal files using the firm’s authorized system; provide backup coverage as needed; coordinate events for internal and external initiatives.
• Prepare and submit timesheets and expenses by deadlines; monitor client accounting statements and invoices upon request; handle miscellaneous tasks (printing, copying, mailing, etc.).

Your Qualifications and Skills

• Undergraduate degree preferred
• 3+ years supporting senior level executives
• Outstanding administrative and organizational skills; detail oriented; ability to prioritize and multitask; proactive ownership of end products
• Professional presence on telephone, email, and other communications platforms
• Strong typing and proofreading skills; able to produce typed documents quickly and accurately
• Computer literate with strong email and calendaring skills
• Excellent judgment and resourcefulness
• Strong technical skills, including proficiency in PowerPoint, Word and Excel
• Excellent interpersonal skills; positive attitude; ability to build relationships within the firm and with client executives
• Ability to expand the role beyond reactive support to proactive contributions and ownership for administrative tasks; ability to work independently
• Ability to work efficiently in a fast-paced, deadline-driven, high-pressure environment
• Professional commitment to client service; comfortable working in a team with a can-do attitude

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Events Services
• Human Resources Services
• Business Consulting and Services

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