Futureshaper.com is hiring: Administrative Assistant in Baton Rouge

Overview

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Your Opportunity

We are currently seeking an Administrative Specialist in our Baton Rouge, LA office to provide high level administrative assistance for the office and project teams. As an integral member of the administrative team, this position performs various support services. This role primarily focuses on providing support to the staff and project teams and serving as back-up to other office administrative staff.

As the face and voice of Stantec, the successful candidate must have demonstrated experience in a similar role, have a high degree of professionalism and communication skills, possess superior client services skills, have superior organizational skills with the ability to focus on multiple tasks and changing priorities, and have a mature approach and confidence in dealing with a wide range of clients.

This is a full-time in-office position, Monday through Friday workweek.

Your Key Responsibilities

• Serve as a back-up to other office administrative staff.
• Organize and schedule meetings and appointments, book meeting rooms, handle special requests.
• Perform clerical tasks including data entry, filing, photocopying, scanning etc.
• Perform other administrative duties as required.
• Run office errands whenever necessary.
• Some driving may be required.

Your Capabilities and Credentials

• Good verbal and written communication skills.
• Excellent interpersonal skills.
• Flexible and able to work efficiently in a high-volume, deadline-driven environment.
• Highly organized with exceptional time management skills.
• Ability to prioritize and work effectively under pressure in a fast-paced environment, sometimes with minimal guidance.
• Requires skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, and calendars.
• Proficiency in Microsoft Office Suite programs (Word, Excel, Outlook, PowerPoint) with the ability to learn and adapt to new programs and processes.
• Valid driver's license and good driving record.

Education and Experience

Minimum of two years' administrative assistant experience.

Administrative experience within Architecture/Engineering/Construction preferred.

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.