Top-Ranked Firm is hiring: Litigation Legal Secretary in New York

Overview

Litigation Legal Secretary

BENEFITS: Base salary up to $105K, plus generous paid overtime, Competitive Paid Time Off Package, Bonus, 401K and Profit Share, Firm/Charity Match, Emergency/Discounted Childcare, Elder Care, Medical Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans, Flexible Spending Accounts, and more!

LOCATION: New York, NY

THE ORGANIZATION: A Highly Rated Law Firm

Key Responsibilities

• Provide high quality secretarial assistance to Partners and team of Litigation Associates
• Communicate regularly with service departments, attorneys and clients at offices across the world
• Act as gatekeeper and liaison, tracking all requests, calls, emails and outstanding matters
• Perform calendar management for all assigned attorneys; schedule meetings, conference calls, appointments, depositions, due dates, court appearances, etc.; e-file litigation documents in a timely fashion
• Create, edit and proofread correspondence and legal documents for content, grammar, spelling and formatting
• Perform electronic filing of court documents (County, State, Federal, etc)
• Assist with word processing of documents including but not limited to developing table of contents/table of authorities and applying firm styles/formatting
• Manage billing and timekeeping; track and input attorney time and data, review invoices and statements and collaborate with billing/accounting department regarding processing and payments
• Review proformas for billings received from Accounting Department; assisting with clerical procedures in connection with the billings
• Track and maintain litigation/case deadlines; maintain and update accurate client and counsel contact information; oversee document filing system, maintain case calendar in Firm’s docketing system
• Communicate effectively with word processing and proofreading personnel to ensure litigation documents are filed in a timely manner
• Handle sensitive and confidential matters appropriately
• Organize travel and track expenses for reimbursement

Qualifications

• 3+ years of litigation legal support
• High School Diploma required; Bachelor's degree preferred
• Experience with ECF or court filing
• Microsoft Office Proficiency
• Comfortability with time & billing systems (Aderant or Elite)
• Highly adaptable and extremely intelligent, professional and articulate
• Great ability to make sound, decisive decisions and act accordingly
• Willingness to work overtime as needed (paid)

Experience and commitment is rewarded! Dynamic team focused on professional development and career support.