Career Group is hiring: Legal Secretary in New York

Overview

Our client, a premier litigation law firm, is seeking a Legal Secretary to join their team.

Office Location: Hudson Yards

Hybrid: 4 days in the office/1 day remote (first 90 days are 5 days in office)

Compensation: $85-102k base salary DOE + discretionary bonus + very strong benefits package

This role will require a lot of travel; always domestic travel

Base pay range

$85,000.00/yr - $102,000.00/yr

Responsibilities

• Provide high-level administrative support to assigned attorneys, ensuring efficient management of complex tasks and legal workflows. This includes drafting, editing, formatting, and producing legal documents, correspondence, and other materials with a high degree of accuracy.
• Prepare and file pleadings and other legal documents with state and federal courts, ensuring compliance with procedural rules and deadlines.
• Open, organize, and maintain client files, both electronically and in hard copy, ensuring they are up-to-date, complete, and accessible.
• Coordinate and manage multiple attorney calendars, scheduling meetings, court appearances, and other key appointments. Provide timely reminders to attorneys regarding critical deadlines and time-sensitive obligations.
• Assist in maintaining attorney timekeeping and billing by entering time, reviewing pro forma bills, and preparing final billing statements and cover letters for client submission.
• Manage the intake process for new client matters, ensuring all relevant information is gathered and recorded for effective case management.
• Route incoming calls, mail, and visitors, maintaining a professional and responsive communication channel for attorneys and clients.
• Coordinate and arrange travel logistics for attorneys, including booking flights, accommodations, and transportation as needed for client meetings, trials, and other professional obligations.
• Assist with closing client matters by preparing and formatting closing documents, signature pages, and binders in accordance with firm standards.
• Provide backup support to other secretaries and administrative staff as needed, ensuring seamless office operations and workflow.
• Perform general clerical duties such as filing, retrieving closed files, handling expense reimbursements, and maintaining office supplies.
• Execute any additional duties and responsibilities as assigned to meet the evolving needs of the legal team and firm.

Qualifications

• Bachelor’s degree or equivalent work experience required
• 2-12+ years of experience in a legal support role, commercial litigation experience highly desired
• Willingness to travel for trials, arbitration, hearings, and other case-related projects. Ability to work overtime as needed
• Strong understanding of ECF filing, docketing, and litigation procedures
• Strong familiarity with formatting legal briefs, including creating shells, Table of Contents, and Table of Authorities
• Familiarity with managing state and federal court cases preferred
• Proficient in Microsoft 365 and other legal document management systems