University of South Dakota Foundation and Alumni Association
Associate Director of Gift Processing
University of South Dakota Foundation and Alumni Association, Vermillion, South Dakota, United States, 57069
Overview
Chief of Staff & Vice President of Talent Management
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Associate Director of Gift Processing Location:
Vermillion, SD (onsite) The University of South Dakota Foundation & Alumni Association (USDFAA) exists to create lasting impact by inspiring philanthropy, engaging alumni, and advancing the mission of the University of South Dakota. We live our core values of Drive, Accountability, Commitment, and Collaboration, and we operate with GRIT — Gratitude, Respect, Integrity, and Trust; ensuring every action reflects our dedication to excellence and service. About the Role The Associate Director of Gift Processing is a key member of USDFAA’s Gift Administration team responsible for the accurate and timely processing of all charitable contributions. This role ensures donor gifts are recorded, receipted, and acknowledged with precision, in alignment with Foundation policies, IRS regulations, and audit standards. This position is ideal for someone who values accuracy, process, and purpose turning attention to detail into meaningful impact that supports scholarships, programs, and the future of USD. What You’ll Do
Process and record all gifts, pledges, and donor updates accurately and efficiently. Maintain written documentation, policies, and procedures for gift processing activities. Ensure compliance with cash handling, credit card, and gift acknowledgment policies. Prepare and distribute timely donor receipts, acknowledgments, and pledge reminders. Reconcile gift batches and transactions to ensure data integrity and audit readiness. Research and resolve complex contributions (EFT, credit cards, stock, matching gifts, payroll deductions, IRAs, etc.). Collaborate closely with colleagues across Advancement Services, Finance, and Development to ensure accuracy and transparency. Respond to inquiries from donors, staff, and campus partners regarding gifts, funds, and records. Participate in continuous improvement projects to enhance efficiency and donor service. Other duties as assigned. What We’re Looking For
Bachelor’s degree in accounting, business, or related field (or equivalent experience). 3–5 years of experience in gift processing, banking, or nonprofit accounting. Strong understanding of charitable gift recording, IRS guidelines, and GAAP principles. Proficiency with donor database/CRM systems (e.g., Raiser’s Edge, Salesforce NPSP, or similar). High attention to detail, accuracy, and confidentiality. Excellent communication and problem-solving skills. Commitment to USDFAA’s values of Drive, Accountability, Commitment, and Collaboration, and to working with Gratitude, Respect, Integrity, and Trust. Why Join USDFAA?
Competitive health, dental, and life insurance options. 403(b) retirement plan with 6% employer matching contribution. Paid leave for holidays, vacation, and sick leave. A culture of excellence, purpose, and collaboration where your work truly matters. Join the University of South Dakota Foundation & Alumni Association and help ensure every act of generosity is recorded, recognized, and remembered — creating lasting impact for generations of Coyotes to come. Seniority level
Associate Employment type
Full-time Job function
Customer Service, Accounting/Auditing, and Administrative Industries
Non-profit Organizations Higher Education
#J-18808-Ljbffr
Chief of Staff & Vice President of Talent Management
—
Associate Director of Gift Processing Location:
Vermillion, SD (onsite) The University of South Dakota Foundation & Alumni Association (USDFAA) exists to create lasting impact by inspiring philanthropy, engaging alumni, and advancing the mission of the University of South Dakota. We live our core values of Drive, Accountability, Commitment, and Collaboration, and we operate with GRIT — Gratitude, Respect, Integrity, and Trust; ensuring every action reflects our dedication to excellence and service. About the Role The Associate Director of Gift Processing is a key member of USDFAA’s Gift Administration team responsible for the accurate and timely processing of all charitable contributions. This role ensures donor gifts are recorded, receipted, and acknowledged with precision, in alignment with Foundation policies, IRS regulations, and audit standards. This position is ideal for someone who values accuracy, process, and purpose turning attention to detail into meaningful impact that supports scholarships, programs, and the future of USD. What You’ll Do
Process and record all gifts, pledges, and donor updates accurately and efficiently. Maintain written documentation, policies, and procedures for gift processing activities. Ensure compliance with cash handling, credit card, and gift acknowledgment policies. Prepare and distribute timely donor receipts, acknowledgments, and pledge reminders. Reconcile gift batches and transactions to ensure data integrity and audit readiness. Research and resolve complex contributions (EFT, credit cards, stock, matching gifts, payroll deductions, IRAs, etc.). Collaborate closely with colleagues across Advancement Services, Finance, and Development to ensure accuracy and transparency. Respond to inquiries from donors, staff, and campus partners regarding gifts, funds, and records. Participate in continuous improvement projects to enhance efficiency and donor service. Other duties as assigned. What We’re Looking For
Bachelor’s degree in accounting, business, or related field (or equivalent experience). 3–5 years of experience in gift processing, banking, or nonprofit accounting. Strong understanding of charitable gift recording, IRS guidelines, and GAAP principles. Proficiency with donor database/CRM systems (e.g., Raiser’s Edge, Salesforce NPSP, or similar). High attention to detail, accuracy, and confidentiality. Excellent communication and problem-solving skills. Commitment to USDFAA’s values of Drive, Accountability, Commitment, and Collaboration, and to working with Gratitude, Respect, Integrity, and Trust. Why Join USDFAA?
Competitive health, dental, and life insurance options. 403(b) retirement plan with 6% employer matching contribution. Paid leave for holidays, vacation, and sick leave. A culture of excellence, purpose, and collaboration where your work truly matters. Join the University of South Dakota Foundation & Alumni Association and help ensure every act of generosity is recorded, recognized, and remembered — creating lasting impact for generations of Coyotes to come. Seniority level
Associate Employment type
Full-time Job function
Customer Service, Accounting/Auditing, and Administrative Industries
Non-profit Organizations Higher Education
#J-18808-Ljbffr