Andrews & Cole
The Staff Accountant will support the full project cycle by setting up new contracts, task orders, and modifications to ensure accurate billing, funding and reporting. The Project Accountant will also be responsible for billings to certain customers and cash applications. This role ensures all projects are accurately established, billed in compliance with contract requirements and that customer payments are properly recorded.
RESPONSIBILITIES Project Setup
Work with Project Control to determine appropriate project structure and accounting set up based on the contract brief (contract documents, task orders, and modifications) and the company’s policies and procedures.
Establish and maintain projects, tasks and work breakdown structures (WBS) in the ERP including correct billing formulas, revenue formulas and funding limits.
Coordinate with Contracts, Project Control and Project Managers to confirm project attributes such as organization, indirect rate structure, and billing terms.
Enter and update funding modifications and ceiling changes, ensuring compliance with contract limits.
Perform quality checks to ensure project set-ups flow correctly into billing and revenue modules.
Monitor contract funding and alert management when projects approach ceilings or require modifications.
Maintain organized documentation for all project set up activities to support DCAA or external audits.
Support the continuous improvement of project set up processes and internal controls
Billing
Prepare, review, and submit invoices for CPFF, T&M, and FFP contracts in accordance with contract terms and government regulations.
Submit invoices through government platforms (e.g., WAWF, IPP) and ensure timely follow-up on approvals and payments.
Monitor accounts receivable aging reports and drive collection efforts to minimize DSO (Days Sales Outstanding).
Reconcile billed vs. unbilled balances, project funding, and contract modifications.
Cash Receipts Application
Serve as the backup for cash applications by recording and applying cash receipts and assisting with collections follow-up as needed.
REQUIREMENTS
Bachelor’s degree in accounting, finance, or related field.
3+ years of experience in project accounting/billing, preferably in government contracting or a similarly regulated industry.
Knowledge of FAR, CAS, and GAAP compliance.
Experience with Deltek Costpoint or similar ERP system.
Strong Excel skills (VLOOKUP, Pivot Tables, etc.).
Excellent attention to detail and organizational skills.
Ability to manage multiple priorities and meet tight deadlines.
Strong attention to detail and ability to meet deadlines.
Ability to obtain and maintain a government security clearance if required.
Experience with DCAA audit requirements preferred, but not required.
Familiarity with indirect rate structures and incurred cost submissions preferred, but not required.
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RESPONSIBILITIES Project Setup
Work with Project Control to determine appropriate project structure and accounting set up based on the contract brief (contract documents, task orders, and modifications) and the company’s policies and procedures.
Establish and maintain projects, tasks and work breakdown structures (WBS) in the ERP including correct billing formulas, revenue formulas and funding limits.
Coordinate with Contracts, Project Control and Project Managers to confirm project attributes such as organization, indirect rate structure, and billing terms.
Enter and update funding modifications and ceiling changes, ensuring compliance with contract limits.
Perform quality checks to ensure project set-ups flow correctly into billing and revenue modules.
Monitor contract funding and alert management when projects approach ceilings or require modifications.
Maintain organized documentation for all project set up activities to support DCAA or external audits.
Support the continuous improvement of project set up processes and internal controls
Billing
Prepare, review, and submit invoices for CPFF, T&M, and FFP contracts in accordance with contract terms and government regulations.
Submit invoices through government platforms (e.g., WAWF, IPP) and ensure timely follow-up on approvals and payments.
Monitor accounts receivable aging reports and drive collection efforts to minimize DSO (Days Sales Outstanding).
Reconcile billed vs. unbilled balances, project funding, and contract modifications.
Cash Receipts Application
Serve as the backup for cash applications by recording and applying cash receipts and assisting with collections follow-up as needed.
REQUIREMENTS
Bachelor’s degree in accounting, finance, or related field.
3+ years of experience in project accounting/billing, preferably in government contracting or a similarly regulated industry.
Knowledge of FAR, CAS, and GAAP compliance.
Experience with Deltek Costpoint or similar ERP system.
Strong Excel skills (VLOOKUP, Pivot Tables, etc.).
Excellent attention to detail and organizational skills.
Ability to manage multiple priorities and meet tight deadlines.
Strong attention to detail and ability to meet deadlines.
Ability to obtain and maintain a government security clearance if required.
Experience with DCAA audit requirements preferred, but not required.
Familiarity with indirect rate structures and incurred cost submissions preferred, but not required.
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