Hoover-Schrum School District 157
Human Resources Administrative Assistant
Hoover-Schrum School District 157, Calumet City, Illinois, United States, 60409
Position Type:
District Level/Business Office Administrative Assistant
Date Posted: 10/16/2025
Location: District Office
HOOVER-SCHRUM MEMORIAL SCHOOL DISTRICT 157 JOB DESCRIPTION: HUMAN RESOURCE ADMINISTRATIVE ASSISTANT
JOB SUMMARY : Responsible for assisting with recruitment, maintaining employee records, coordinating onboarding and off-boarding, and providing administrative support for payroll and benefits. Also, assist in ensuring compliance with district policies and labor laws, assist in audits, and manage office communications and scheduling.
RESPONSIBILITIES INCLUDE BUT NOT LIMITED TO: Human Resources
Actively work to recruit and retain both instructional and non-instructional staff Actively investigate and suggest solutions for staff concerns Handle general Human Resources related administrative duties Track staff Professional Development Update all job descriptions Update all staff contracts Maintains all employee attendance records and the necessary records for substitute teachers Manage and post job openings Act as the first point of contact for general employee needs such as common inquiries, form requests, policy interpretation, and procedure clarification All state and federal reporting (includes EIS, ACA, CRDC, Teacher Survey, etc...) Manage the employee verification request Manage employee attendance (AESOP) Keeps track of all substitutes days worked and payroll information Provide training to district subs on how to use AESOP for substitute placement Manage and point of contact for all employee benefits Manage all incident claims Manage and track all worker's compensation claims Manage and track all FMLA Enter benefits, certifications, evaluations, and other Human Resource information in the financial software based on contracts (iVisions) Conducts benefits orientation sessions for new employees Liaise with the Payroll department as needed Ensure all paperwork is accurate and complete before input into insurance benefit portals Assist with employee onboarding Bookkeeper
Enter and maintain cash receipts and disbursement journal and general ledger Process bank deposits for all student activity bank accounts Assist CSBO for the preparation of the audit work Assist CSBO in preparing the budget for the organization Perform basic accounting functions Assist in recordkeeping and documentation as needed Business Office
Routing documents for signature Greeting and managing visitors Answers, screens, and refers inquiries Provides photocopying and distribution services Ensures copy machines remain operational Types routine correspondence, provides data entry services Maintains stock of office supplies and specialized forms Collates general information as required Assists other office staff as required Managing the calendar of CSBO Processes incoming and outgoing mail Manage systems for all office functions *Performs other job duties and assumes other job responsibilities as may be assigned by CSBO Qualifications:
The ability to prioritize list adhering to strict deadlines Experience with Infinite Visions financial software preferred. Effective writing and verbal communication skills. Experience with Microsoft Office (Excel and Word), Google Suite (Docs, Sheets, Gmail) required. Strong analytical skills, financial acumen, and attention to detail Detail-oriented and organized. Ability to follow complex oral and written instructions Ability to assume responsibility without direct supervision. Ability to maintain a high level of confidentiality in regard to all interactions with all staff, bank representatives, vendors, and parents. Qualifications Profile Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
High School diploma or equivalent. Prior successful clerical experience preferred COMPENSATION AND BENFITS Salary Range $52,000 with $2,000 Traveling Stipend
RESPONSIBLE TO: Supervised by, and reports directly to, the Chief School Business Official (CSBO) with indirect reporting to the Superintendent.
Date Posted: 10/16/2025
Location: District Office
HOOVER-SCHRUM MEMORIAL SCHOOL DISTRICT 157 JOB DESCRIPTION: HUMAN RESOURCE ADMINISTRATIVE ASSISTANT
JOB SUMMARY : Responsible for assisting with recruitment, maintaining employee records, coordinating onboarding and off-boarding, and providing administrative support for payroll and benefits. Also, assist in ensuring compliance with district policies and labor laws, assist in audits, and manage office communications and scheduling.
RESPONSIBILITIES INCLUDE BUT NOT LIMITED TO: Human Resources
Actively work to recruit and retain both instructional and non-instructional staff Actively investigate and suggest solutions for staff concerns Handle general Human Resources related administrative duties Track staff Professional Development Update all job descriptions Update all staff contracts Maintains all employee attendance records and the necessary records for substitute teachers Manage and post job openings Act as the first point of contact for general employee needs such as common inquiries, form requests, policy interpretation, and procedure clarification All state and federal reporting (includes EIS, ACA, CRDC, Teacher Survey, etc...) Manage the employee verification request Manage employee attendance (AESOP) Keeps track of all substitutes days worked and payroll information Provide training to district subs on how to use AESOP for substitute placement Manage and point of contact for all employee benefits Manage all incident claims Manage and track all worker's compensation claims Manage and track all FMLA Enter benefits, certifications, evaluations, and other Human Resource information in the financial software based on contracts (iVisions) Conducts benefits orientation sessions for new employees Liaise with the Payroll department as needed Ensure all paperwork is accurate and complete before input into insurance benefit portals Assist with employee onboarding Bookkeeper
Enter and maintain cash receipts and disbursement journal and general ledger Process bank deposits for all student activity bank accounts Assist CSBO for the preparation of the audit work Assist CSBO in preparing the budget for the organization Perform basic accounting functions Assist in recordkeeping and documentation as needed Business Office
Routing documents for signature Greeting and managing visitors Answers, screens, and refers inquiries Provides photocopying and distribution services Ensures copy machines remain operational Types routine correspondence, provides data entry services Maintains stock of office supplies and specialized forms Collates general information as required Assists other office staff as required Managing the calendar of CSBO Processes incoming and outgoing mail Manage systems for all office functions *Performs other job duties and assumes other job responsibilities as may be assigned by CSBO Qualifications:
The ability to prioritize list adhering to strict deadlines Experience with Infinite Visions financial software preferred. Effective writing and verbal communication skills. Experience with Microsoft Office (Excel and Word), Google Suite (Docs, Sheets, Gmail) required. Strong analytical skills, financial acumen, and attention to detail Detail-oriented and organized. Ability to follow complex oral and written instructions Ability to assume responsibility without direct supervision. Ability to maintain a high level of confidentiality in regard to all interactions with all staff, bank representatives, vendors, and parents. Qualifications Profile Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:
High School diploma or equivalent. Prior successful clerical experience preferred COMPENSATION AND BENFITS Salary Range $52,000 with $2,000 Traveling Stipend
RESPONSIBLE TO: Supervised by, and reports directly to, the Chief School Business Official (CSBO) with indirect reporting to the Superintendent.