Cynet systems Inc is hiring: Administrative Assistant in Winchester

Job Description

• Under general supervision, the Executive Administrative Assistant is responsible for performing professional administrative work of routine to moderate complexity to relieve an executive of administrative and operational duties.
• This role serves as a liaison between the executive, other state departments, agencies, legislators, and community organizations, while managing correspondence, staff supervision, and operational support.

Key Responsibilities

• Perform general assignments to relieve an executive of administrative detail and routine operational tasks.
• Act as a liaison between the executive’s office and the governor’s office, departmental staff, other state, local, and federal agencies, and community organizations.
• Attend legislative functions, meetings, receptions, luncheons, and other gatherings to gather information and represent the executive’s office.
• Handle complaints and requests from legislators, departments, citizens, and employees as needed.
• Assign, train, supervise, and evaluate clerical and support staff; make recommendations regarding employment, promotion, demotion, transfer, retention, or exceptional performance increases.
• Manage routine correspondence, draft replies, and route communications to appropriate divisions; prepare non-routine correspondence as requested.
• Assemble information for speeches, staff meetings, and other executive purposes; take minutes as required.
• Make travel arrangements, maintain expense accounts, and order office supplies as needed.
• Operate standard office machines and equipment efficiently to support office operations.

Education And Experience

• Bachelor’s degree from an accredited college or university required.
• Relevant professional, paraprofessional, or sub-professional experience may substitute for education on a year-for-year basis, up to a maximum of four years.
• Experience in administrative support, executive assistance, or office management preferred.

Skills And Competencies

• Strong organizational, communication, and interpersonal skills.
• Ability to handle confidential and sensitive information with discretion.
• Effective problem-solving, decision-making, and multitasking abilities.
• Proficiency with standard office software and equipment.
• Leadership experience in supervising and evaluating staff preferred.