OFFICE ASSISTANT (TEMP) Job at University Of Michigan in Dearborn

Primary duties entail serving as a student assistant under the supervision of the Administrative Assistant. The student assistant will have a secretarial desk located in the Dean's suite and will be the official greater of students, staff, and faculty who visit the office. As such, the student assistant must have a positive, welcoming attitude and dress in attire that is office appropriate. Under direct supervision, the student assistant provides service to those calling the main campus phone number, including staff, faculty, students, potential students, alumni, parents, vendors, and campus visitors. Work is regularly reviewed and may entail detailed instructions. Assignments have limited use of discretion and judgement.

Responsibilities

• Greet and assist students, staff, and faculty who visit the office with various inquiries
• Answer the phone and take messages for personnel
• Accept and distribute office mail
• Deliver campus mailings
• Use copy machine to fax, scan, and make copies as requested by the Dean's office
• Maintain stock of office supplies and place supply orders on Marketsite
• Maintain cleanliness and organization of office public spaces
• Set up catering/hosting for events and clean up after events conclude
• Update and organize the CASL bulletin boards
• Publicize college events by creating, addressing, and posting materials on the bulletin boards around campus
• Maintain files in DropBox, and Google Drive
• Type letters as requested for Dean's personnel
• Provide support for special projects given by Dean's personnel

Required Qualifications

The student assistant mustbe an undergraduate work study student.

• Work Study Student at the University of Michigan-Dearborn
• Strong customer service skills (must be a people person, over the phone and in person)
• Verbal and written communication skills
• Confidentiality
• Time management
• Ability to work well as part of a team
• Computer skills, including a proficiency in Microsoft Office and Google Office and accurate and moderately fast typing skills
• Ability to follow instructions accurately and work independently
• Dress in appropriate office attire

Must be dependable with excellent attendance and no tardiness. Must have availability to work during regular business hours (Monday-Friday, 8 AM - 5 PM).

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checksare performed in compliance with the Fair Credit Reporting Act.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.