Miller Construction Services, Inc.
Billing Coordinator / Accounts Receivable Specialist
Miller Construction Services, Inc., Baltimore, Maryland, United States, 21276
Billing Coordinator / Accounts Receivable Specialist
Miller Refrigeration Inc., a trusted leader in the refrigeration industry, is seeking a skilled and dedicated Billing Coordinator/Accounts Receivable Specialist to join our team. This role is responsible for managing customer billing, tracking payments, and ensuring timely collection of invoices for both billable and non-billable (unbilled) work. The position supports the finance team by maintaining accurate records, resolving billing discrepancies, and ensuring proper classification of costs and revenues in our service-based organization.
Role and Responsibilities
Generate and send invoices to customers accurately and on time, distinguishing between billable (direct) work and unbilled (internal or non-recoverable) costs.
Maintain and monitor accounts receivable, ensuring timely payment collection.
Reconcile customer accounts and resolve billing discrepancies.
Communicate with customers regarding invoice questions, payment status, or overdue accounts.
Collaborate with project managers, service teams, and operations to confirm billing details and determine which costs are billable.
Record AR transactions in accounting software and assist in month‑end closing activities.
Prepare reports on AR aging, collections, outstanding invoices, and billed vs. unbilled work.
Support finance team with other billing and accounting tasks as needed.
Role Requirements Education
High school diploma or equivalent required.
Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred).
Experience
1–3 years of experience in billing, accounts receivable, or finance, preferably in a service-based organization.
Skills & Competencies
Strong attention to detail and accuracy.
Excellent communication and customer service skills.
Proficiency with accounting software and Microsoft Excel.
Ability to manage multiple priorities and meet deadlines.
Team player with a proactive, solution‑focused approach.
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Role and Responsibilities
Generate and send invoices to customers accurately and on time, distinguishing between billable (direct) work and unbilled (internal or non-recoverable) costs.
Maintain and monitor accounts receivable, ensuring timely payment collection.
Reconcile customer accounts and resolve billing discrepancies.
Communicate with customers regarding invoice questions, payment status, or overdue accounts.
Collaborate with project managers, service teams, and operations to confirm billing details and determine which costs are billable.
Record AR transactions in accounting software and assist in month‑end closing activities.
Prepare reports on AR aging, collections, outstanding invoices, and billed vs. unbilled work.
Support finance team with other billing and accounting tasks as needed.
Role Requirements Education
High school diploma or equivalent required.
Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred).
Experience
1–3 years of experience in billing, accounts receivable, or finance, preferably in a service-based organization.
Skills & Competencies
Strong attention to detail and accuracy.
Excellent communication and customer service skills.
Proficiency with accounting software and Microsoft Excel.
Ability to manage multiple priorities and meet deadlines.
Team player with a proactive, solution‑focused approach.
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