Russell Tobin
Talent Acquisition Coordinator
Location:
Burbank, CA
Duration:
3 Months (High Possibility of Extension)
Pay Rate:
$25–$30/hr on W2
Shift:
Mon–Thurs Onsite (Remote on Fridays)
About the Role Client is seeking a Talent Acquisition Coordinator to support our dynamic and fast‑paced Talent Acquisition team. This highly visible role is critical to creating a seamless candidate experience and ensuring the success of our recruiting efforts across the organization.
We’re looking for someone with recruitment coordination experience who thrives in a high‑volume environment, has a sharp eye for detail, and can think creatively to solve scheduling challenges with minimal supervision.
Responsibilities
Schedule a high volume of interviews (approximately 35–70 per week), panel interviews, and candidate travel arrangements
Coordinate with hiring managers, recruiters, and interviewers to align availability and ensure smooth execution
Book conference rooms and send timely confirmation emails to candidates
Facilitate onboarding tasks, including orientation scheduling, background check coordination, and fingerprint scheduling
Manage and update job postings through our Applicant Tracking System (ATS), Workday
Serve as a point of contact for candidates, ensuring a positive and professional experience
Qualifications
2–3 years of experience as a Recruiting Coordinator or in a similar fast‑paced administrative support role
Strong scheduling skills with the ability to juggle multiple calendars (Outlook) and priorities under tight deadlines
A strong customer service mindset and commitment to delivering an outstanding candidate experience
High attention to detail and a knack for spotting errors or inconsistencies
Creative problem‑solving skills and the ability to think outside the box when faced with scheduling conflicts or changes
Strong verbal and written communication skills
Proficient in Microsoft Office Suite (Outlook, Excel, Word) and calendar management tools
Experience using Workday or similar HRIS/ATS systems preferred
Ability to handle sensitive information with discretion
Organized, dependable, and capable of working independently with minimal supervision
Comfortable working in a collaborative team environment and partnering with all levels of leadership
Required Education High school diploma
Preferred Education Bachelor’s Degree
Benefits Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k) retirement savings plan, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
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Burbank, CA
Duration:
3 Months (High Possibility of Extension)
Pay Rate:
$25–$30/hr on W2
Shift:
Mon–Thurs Onsite (Remote on Fridays)
About the Role Client is seeking a Talent Acquisition Coordinator to support our dynamic and fast‑paced Talent Acquisition team. This highly visible role is critical to creating a seamless candidate experience and ensuring the success of our recruiting efforts across the organization.
We’re looking for someone with recruitment coordination experience who thrives in a high‑volume environment, has a sharp eye for detail, and can think creatively to solve scheduling challenges with minimal supervision.
Responsibilities
Schedule a high volume of interviews (approximately 35–70 per week), panel interviews, and candidate travel arrangements
Coordinate with hiring managers, recruiters, and interviewers to align availability and ensure smooth execution
Book conference rooms and send timely confirmation emails to candidates
Facilitate onboarding tasks, including orientation scheduling, background check coordination, and fingerprint scheduling
Manage and update job postings through our Applicant Tracking System (ATS), Workday
Serve as a point of contact for candidates, ensuring a positive and professional experience
Qualifications
2–3 years of experience as a Recruiting Coordinator or in a similar fast‑paced administrative support role
Strong scheduling skills with the ability to juggle multiple calendars (Outlook) and priorities under tight deadlines
A strong customer service mindset and commitment to delivering an outstanding candidate experience
High attention to detail and a knack for spotting errors or inconsistencies
Creative problem‑solving skills and the ability to think outside the box when faced with scheduling conflicts or changes
Strong verbal and written communication skills
Proficient in Microsoft Office Suite (Outlook, Excel, Word) and calendar management tools
Experience using Workday or similar HRIS/ATS systems preferred
Ability to handle sensitive information with discretion
Organized, dependable, and capable of working independently with minimal supervision
Comfortable working in a collaborative team environment and partnering with all levels of leadership
Required Education High school diploma
Preferred Education Bachelor’s Degree
Benefits Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k) retirement savings plan, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
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