Administrative Assistant Job at International SOS Government Medical Services in

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Job Description

DCS Asset Maintenance (DCSAM) is seeking a hard‑working and dedicated Administrative Assistant with a great attitude and love of customer service. The position provides day‑to‑day administrative functions such as handling basic office responsibilities and receiving visitors. The assistant will be accountable for creating, developing, and implementing correspondence and programs in support of production, operating, and marketing functions within the branch location.

Responsibilities

• Demonstrate a positive safety culture by performing responsibilities in full compliance with all safety policies and procedures.
• Execute all company policies and procedures, including project‑level plans and programs.
• Ensure work performance is within compliance with contractual, federal, state, and local legal requirements.
• Maintain all documents (electronic and hard copy) in a neat and orderly manner.
• Answer incoming phone calls, dispatch and document all contractual requirements related to inquiries.
• Greeting and direct office visitors.
• Collect, receive, distribute, and sort postage, packages, etc.
• Coordinate meetings, events, and travel arrangements.
• Maintain a neat, orderly, and aesthetically pleasing office environment.
• Maintain inventory of materials and supplies.
• Present materials and supplies procurement needs to the office manager in a timely manner.
• Submit complete, accurate, and timely data entry, monitoring, reporting, and filing tasks.
• Provide a strong customer‑service culture in all communications.
• Perform other duties as assigned (scanning, copying, licensing, greeting visitors, creating spreadsheets, supporting managers, etc.).

Qualifications – Education

• High School Diploma or Equivalent (required).

Experience

• 2–4 years of relative experience.
• Ability to multi‑task.
• Ability to compose general correspondence.
• High proficiency in Microsoft Office (Excel, Outlook, Word).
• Outstanding administrative and organizational skills.
• Superior communication skills, written and verbal.
• Excellent reading and comprehension skills.
• Team player.
• Valid driver’s license.
• Compliance with company drug and alcohol policy.
• Schedule: Monday–Friday 8 AM–4:30 PM.

Benefits

• Challenging and rewarding work environment.
• Competitive compensation.
• Excellent medical, dental, vision, and prescription drug plan.
• 401(k).
• Generous paid time off.
• Career development.
• Pay rate: D.O.E.

Equal Opportunity Employer

DCSAM is an equal opportunity employer and complies with all hiring and employment regulations. In the event an ADA accommodation is needed, DCSAM is happy to help all employees achieve gainful employment in an atmosphere where they are appreciated and respected. Candidates may be subject to pre‑employment screenings such as criminal background checks, drug screenings, motor vehicle record checks, etc. DCSAM complies with all federal and state regulatory guidelines.