Administrative Assistant Job at International SOS Government Medical Services in

Position

Administrative Assistant at International SOS Government Medical Services

Overview

DCS Asset Maintenance (DCSAM) seeks a dedicated administrative assistant with a positive attitude and a focus on excellent customer service. The role involves day‑to‑day administrative tasks such as handling office responsibilities, greeting visitors, and supporting the branch’s production, operating, and marketing functions.

Responsibilities

• Demonstrate a positive safety culture by performing responsibilities in full compliance with all safety policies and procedures.
• Execute all company policies and procedures, including project‑level plans and programs.
• Ensure work performance is within compliance with contractual, federal, state, and local legal requirements.
• Demonstrate a sound understanding of the contract requirements and the customer’s objectives.
• Maintain all documents (electronic and hard copy) in a neat and orderly manner.
• Answer incoming phone calls, dispatch and document all contractual requirements related to inquiries.
• Greeting and direct project office visitors.
• Collect, receive, distribute, and sort postage, packages, etc.
• Perform assigned specialty tasks such as meeting invites, event coordination, travel arrangements, etc.
• Maintain the office environment in a neat, orderly, and aesthetically pleasing manner.
• Maintain inventory of materials and supplies.
• Present the office manager with materials and supplies procurement needs in a timely manner.
• Provide complete, accurate, and timely submission of all assigned data entry, monitoring, reporting, and filling tasks.
• Maintain a strong customer service culture in all forms of communications.
• Other duties include scanning, copying, licensing, greeting visitors, creating spreadsheets, and supporting managers as needed.
• Perform all other duties as assigned.

Qualifications

• Education: High School Diploma or Equivalent.
• Experience:
  • 2‑4 years of relative experience.
  • Ability to multi‑task.
  • Ability to compose general correspondence.
  • High degree of proficiency in Microsoft Office (Excel, Outlook, Word).
  • Outstanding administrative and organizational skills.
  • Superior communication skills, written and verbal.
  • Excellent reading and comprehension skills.
  • Team player.
  • Valid driver’s license.
  • Compliance with company drug and alcohol policy.
• Schedule: Monday‑Friday 8 AM‑4 30 PM.

Benefits

• Challenging and rewarding work environment.
• Competitive compensation.
• Excellent medical, dental, vision, and prescription drug plan.
• 401(k) with company match.
• Generous paid time off.
• Career development opportunities.
• Pay rate: D.O.E.

Legal Statement

DCSAM is an equal‑opportunity employer and complies with all hiring and employment regulations. In the event an ADA accommodation is needed, DCSAM is happy to help all employees achieve gainful employment in an atmosphere where they are appreciated and respected. DCSAM offers subcontracting services to government agencies as such, and candidates may be subject to pre‑employment screenings such as criminal background checks, drug screenings, motor vehicle record checks, etc. DCSAM complies with all federal and state regulatory guidelines, including the FCRA.

Location & Salary

Chicago, IL – $60 000 – $65 000 (salary range). Additional compensation: $60 000 – $65 000.