Phase2 Technology
Graduate Coordinator I in Department of French and Italian
Phase2 Technology, Austin, Texas, us, 78716
Overview
Job Title:
Graduate Coordinator I in Department of French and Italian Hiring Department:
Department of French and Italian Position Open To:
All Applicants Weekly Scheduled Hours:
20 FLSA Status:
Non-Exempt Earliest Start Date:
Immediately Position Duration:
Expected to Continue Until Sep 11, 2027 Location:
UT MAIN CAMPUS Purpose This position provides graduate program support for two distinct graduate programs - the PhD in French Studies and the PhD in Italian Studies - within the Department of French and Italian, in the College of Liberal Arts at UT Austin. This is a fixed-term (2-year), 20 hour per week position. Responsibilities
Serve as a professional resource for the graduate program(s): to advise graduate students, and to answer questions and provide reliable information about University policies and other departmental matters. Develop and administer programs and services for graduate students. Assist with all graduate processes, including registration and holds, conference course scheduling, qualifying exams, GSC and other graduate faculty meetings, and other related processes. Coordinate updates to graduate course descriptions and catalog information. Serve as a liaison to COLA, Graduate School, Texas Global, and Human Resources. Participate in professional development activities and relevant trainings and meetings. Develop and maintain tracking system to assess and evaluate graduate student performance and program effectiveness. Maintain spreadsheets, databases, and graduate student files, including alumni information and career outcomes. Generate graduate program data and reports. Manage graduate student and TA/AI review processes. Maintain records for all aspects of graduate program with attention to detail and confidentiality. Keep Department Manager and Graduate Adviser apprised of program management and activity. Meet all program, COLA, and Graduate School deadlines. Student Employment: Coordinate TA and AI assignments and prepare appointments. Track TA and AI requests/applications and correspond with applicants. Prepare, distribute, and track TA and AI offer letters and TA agreements. Coordinate with Course Scheduler or other department staff, as needed, for TA and AI room assignments. Recruiting and Admissions: Manage administration of student recruiting, admissions, and new student orientation. Process/organize applicant materials; plan/attend any admissions meetings; counsel faculty on applicant information, fellowships, and budget as needed and in collaboration with Department Chair, Department Manager, Graduate Adviser, and/or graduate admissions committee; prepare/submit fellowship applications to Graduate School and COLA; handle admissions correspondence; organize prospective student visits in collaboration with graduate program and department staff; maintain applicant database; track all funding commitments. Oversee graduate student awards and fellowships. Track individual graduate student support packages and coordinate scholarship, award, and fellowship payments, in collaboration with Department Manager. Assist Department Manager and other staff with general work and miscellaneous tasks in support of the graduate program, including student, faculty, and general administrative and curriculum support as well as back-up for other administrative functions as needed. Other related functions as assigned. Required Qualifications
Bachelor's degree and at least one year of experience working with college students in an instructional, administrative, or advising capacity Experience with administrative processes in a university setting Demonstrated ability to prioritize tasks and independently solve problems Strong organizational skills with attention to detail Demonstrated commitment to service excellence and collaboration in a team setting Excellent written and verbal communication Proficiency in Microsoft Excel, Word, and Outlook, and Adobe Acrobat Pro Relevant education and experience may be substituted as appropriate. Preferred Qualifications
Graduate degree in a related field or higher education administration Familiarity with UT platforms including FRMS, Workday, and DEFINE Experience with UT Austin administrative policies and procedures Salary Range
$25,000 + depending on qualifications Working Conditions
Typical office environment. Occasional evening or weekend hours may be required. Required Materials
Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important
for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important
for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, you must log in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. General Notes
What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/. Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/ For more information on college staff professional development, please visit: https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund ---- Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer:
The University of Texas at Austin is an equal opportunity/affirmative action employer and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency:
The University of Texas at Austin will not discharge or discriminate against employees or applicants for discussing pay; however, there are restrictions on disclosing compensation information as described. ---- Employment Eligibility Verification:
If hired, you will be required to complete the federal E-Verify Form I-9 and provide documentation to prove identity and authorization to work in the United States. Documents must be presented no later than the third day of employment. ---- E-Verify:
UT Austin uses E-Verify for all new hires. The university’s E-Verify details and posters are available here: E-Verify Poster; Right to Work Poster (English and Spanish). ---- Compliance:
Employees may be required to report violations of law under Title IX and the Clery Act. If identified as a Campus Security Authority, you will be notified and provided resources for reporting. The Clery Act requires notification of the Annual Security and Fire Safety report; see details in the posting for access to the report.
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Job Title:
Graduate Coordinator I in Department of French and Italian Hiring Department:
Department of French and Italian Position Open To:
All Applicants Weekly Scheduled Hours:
20 FLSA Status:
Non-Exempt Earliest Start Date:
Immediately Position Duration:
Expected to Continue Until Sep 11, 2027 Location:
UT MAIN CAMPUS Purpose This position provides graduate program support for two distinct graduate programs - the PhD in French Studies and the PhD in Italian Studies - within the Department of French and Italian, in the College of Liberal Arts at UT Austin. This is a fixed-term (2-year), 20 hour per week position. Responsibilities
Serve as a professional resource for the graduate program(s): to advise graduate students, and to answer questions and provide reliable information about University policies and other departmental matters. Develop and administer programs and services for graduate students. Assist with all graduate processes, including registration and holds, conference course scheduling, qualifying exams, GSC and other graduate faculty meetings, and other related processes. Coordinate updates to graduate course descriptions and catalog information. Serve as a liaison to COLA, Graduate School, Texas Global, and Human Resources. Participate in professional development activities and relevant trainings and meetings. Develop and maintain tracking system to assess and evaluate graduate student performance and program effectiveness. Maintain spreadsheets, databases, and graduate student files, including alumni information and career outcomes. Generate graduate program data and reports. Manage graduate student and TA/AI review processes. Maintain records for all aspects of graduate program with attention to detail and confidentiality. Keep Department Manager and Graduate Adviser apprised of program management and activity. Meet all program, COLA, and Graduate School deadlines. Student Employment: Coordinate TA and AI assignments and prepare appointments. Track TA and AI requests/applications and correspond with applicants. Prepare, distribute, and track TA and AI offer letters and TA agreements. Coordinate with Course Scheduler or other department staff, as needed, for TA and AI room assignments. Recruiting and Admissions: Manage administration of student recruiting, admissions, and new student orientation. Process/organize applicant materials; plan/attend any admissions meetings; counsel faculty on applicant information, fellowships, and budget as needed and in collaboration with Department Chair, Department Manager, Graduate Adviser, and/or graduate admissions committee; prepare/submit fellowship applications to Graduate School and COLA; handle admissions correspondence; organize prospective student visits in collaboration with graduate program and department staff; maintain applicant database; track all funding commitments. Oversee graduate student awards and fellowships. Track individual graduate student support packages and coordinate scholarship, award, and fellowship payments, in collaboration with Department Manager. Assist Department Manager and other staff with general work and miscellaneous tasks in support of the graduate program, including student, faculty, and general administrative and curriculum support as well as back-up for other administrative functions as needed. Other related functions as assigned. Required Qualifications
Bachelor's degree and at least one year of experience working with college students in an instructional, administrative, or advising capacity Experience with administrative processes in a university setting Demonstrated ability to prioritize tasks and independently solve problems Strong organizational skills with attention to detail Demonstrated commitment to service excellence and collaboration in a team setting Excellent written and verbal communication Proficiency in Microsoft Excel, Word, and Outlook, and Adobe Acrobat Pro Relevant education and experience may be substituted as appropriate. Preferred Qualifications
Graduate degree in a related field or higher education administration Familiarity with UT platforms including FRMS, Workday, and DEFINE Experience with UT Austin administrative policies and procedures Salary Range
$25,000 + depending on qualifications Working Conditions
Typical office environment. Occasional evening or weekend hours may be required. Required Materials
Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important
for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important
for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, you must log in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. General Notes
What benefits do I receive with UT? The university offers an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/. Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: https://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/ For more information on college staff professional development, please visit: https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund ---- Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer:
The University of Texas at Austin is an equal opportunity/affirmative action employer and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency:
The University of Texas at Austin will not discharge or discriminate against employees or applicants for discussing pay; however, there are restrictions on disclosing compensation information as described. ---- Employment Eligibility Verification:
If hired, you will be required to complete the federal E-Verify Form I-9 and provide documentation to prove identity and authorization to work in the United States. Documents must be presented no later than the third day of employment. ---- E-Verify:
UT Austin uses E-Verify for all new hires. The university’s E-Verify details and posters are available here: E-Verify Poster; Right to Work Poster (English and Spanish). ---- Compliance:
Employees may be required to report violations of law under Title IX and the Clery Act. If identified as a Campus Security Authority, you will be notified and provided resources for reporting. The Clery Act requires notification of the Annual Security and Fire Safety report; see details in the posting for access to the report.
#J-18808-Ljbffr