TD Bank
* Provide top level clerical or specialized administrative support* Own and maintain calendar management for multiple leaders (Vice Presidents, Senior Vice Presidents and Assistant Vice Presidents; may include their respective teams) and troubleshoot conflicts with creative solutions* Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements in addition to rescheduling meetings with internal/external parties* Process expenses for teams ensuring timely completion* Assist with onboarding/offboarding activities for team members within your greater group (e.g., asset management, access management, supply orders)* Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions* Provides administrative project support, using various software packages to produce high quality reports, presentations, and/or other documents* Maintain confidentiality: Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf* Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)* Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities* Provide vacation/temporary coverage for colleagues, supporting additional leaders* Provide training to new Administrative Assistants and be a Subject Matter Expert for common tasks performed* Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks* We’re proud to work with a group of diverse colleagues. If you have relevant experience that isn’t mentioned below, tell us about it in your resume or cover letter.* High school diploma with 5+ years of relevant experience* Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, Excel, etc.)* Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams* Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners* Can perform efficiently in a multi-task environment and ensure deadlines are met* Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment* Experience coordinating travel arrangements and comfortable managing frequent changes* Strong organizational skillset to manage accountabilities while simultaneously managing leaders' administrative requirements* Excellent communication skills with the ability to listen actively, ask questions, and communicate effectively* Strong judgment skills to support initiatives and apply discretion when working with confidential* Provide top level clerical or specialized administrative support* Own and maintain calendar management for multiple leaders (Vice Presidents, Senior Vice Presidents and Assistant Vice Presidents; may include their respective teams) and troubleshoot conflicts with creative solutions* Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements in addition to rescheduling meetings with internal/external parties* Process expenses for teams ensuring timely completion* Assist with onboarding/offboarding activities for team members within your greater group (e.g., asset management, access management, supply orders)* Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions* Provides administrative project support, using various software packages to produce high quality reports, presentations, and/or other documents* Maintain confidentiality: Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf* Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)* Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities* Provide vacation/temporary coverage for colleagues, supporting additional leaders* Provide training to new Administrative Assistants and be a Subject Matter Expert for common tasks performed* Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks* We’re proud to work with a group of diverse colleagues. If you have relevant experience that isn’t mentioned below, tell us about it in your resume or cover letter.* High school diploma with 5+ years of relevant experience* Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, Excel, etc.)* Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams* Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners* Can perform efficiently in a multi-task environment and ensure deadlines are met* Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment* Experience coordinating travel arrangements and comfortable managing frequent changes* Strong organizational skillset to manage accountabilities while simultaneously managing leaders' administrative requirements* Excellent communication skills with the ability to listen actively, ask questions, and communicate effectively* Strong judgment skills to support initiatives and apply discretion when working with confidential* Provides top level clerical or specialized administrative support* Performs multiple and diverse tasks that cover a wide range of complexity* Proactively exercises discretion and has autonomy to make decision within generally defined parameters* Generally supports a large group/team (8 to 20+) and/or an SVP role or above* Coordinates and executes routine and non-routine administrative tasks* Collects, compiles, and analyzes moderately complex data and information, producing reports to be used by manager or department professionals* May conduct record keeping that requires a general knowledge of accounting and budgeting procedures* May monitor performance of budget, reviewing variances with manager* May provide direct assistance and support in staff activities* Coordinates, executes and completes a variety of special projects and administrative assignments through planning, development, organization, analysis and implementation* Provides administrative project support, using various software packages to produce high quality reports, presentations, and/or other documents* High school diploma or GED* 2+ years related experience required* Ability to provide consistent support prioritizing tasks based on departmental priorities* Strong administrative skills, including software applications* Strong English grammar and proofreading skills* Ability to work independently and as part of a team, providing high quality Customer service* Strong written and verbal communication skills* Ability to operate standard and specialized office equipment* Ability to handle sensitive or confidential information* Domestic Travel – Occasional* International Travel – Never* Performing sedentary work – Continuous* Performing multiple tasks – Continuous* Operating standard office equipment
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