Potomac Management Solutions, LLC
Administrative Support - Receptionist
Potomac Management Solutions, LLC, Washington, District of Columbia, us, 20022
Overview
Admin Support to include Receptionist and Administrative Support (non-exempt). Responsibilities
Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel. Respond flexibly and provide rapid assistance in a time-sensitive environment. Possess strong organizational and customer service skills. Respond to inquiries and support internal and external communications as needed. Respond to phone calls, emails, and mail, and serve as the point of contact for internal and external communication. Maintain records of receipt, mailing dates, and other required information; ensure appropriate mailing and/or shipping of packages, letters, etc. Manage calendars, schedule meetings, appointments, and greet high-level guests. Create and distribute correspondence, reports, and other documents. Track inventory of office supplies and notify the admin office when replenishment is needed. Provide general office support including data entry, filing, and customer service. Manage multiple tasks and priorities; oversee the receptionist area. Qualifications
1-3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position. Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication. Ability to maintain records of receipt, mailing dates, and other required information; ability to ensure appropriate mailing and/or shipping of packages, letters, etc. Experience managing calendars, scheduling meetings, appointments, and greeting high-level guests. Experience creating and distributing correspondence, reports, and other documents. Track inventory of office supplies and notify admin office of replenishment needs. Experience providing general office support like various administrative tasks, data entry, filing, and customer service. Ability to manage multiple tasks and prioritize effectively; ability to manage the receptionist area. Effective written and verbal communication skills for interacting with various individuals; proficiency in office software and equipment. High School diploma required; higher education preferred. U.S. Citizenship and ability to obtain and retain a SECRET security clearance.
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Admin Support to include Receptionist and Administrative Support (non-exempt). Responsibilities
Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel. Respond flexibly and provide rapid assistance in a time-sensitive environment. Possess strong organizational and customer service skills. Respond to inquiries and support internal and external communications as needed. Respond to phone calls, emails, and mail, and serve as the point of contact for internal and external communication. Maintain records of receipt, mailing dates, and other required information; ensure appropriate mailing and/or shipping of packages, letters, etc. Manage calendars, schedule meetings, appointments, and greet high-level guests. Create and distribute correspondence, reports, and other documents. Track inventory of office supplies and notify the admin office when replenishment is needed. Provide general office support including data entry, filing, and customer service. Manage multiple tasks and priorities; oversee the receptionist area. Qualifications
1-3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position. Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication. Ability to maintain records of receipt, mailing dates, and other required information; ability to ensure appropriate mailing and/or shipping of packages, letters, etc. Experience managing calendars, scheduling meetings, appointments, and greeting high-level guests. Experience creating and distributing correspondence, reports, and other documents. Track inventory of office supplies and notify admin office of replenishment needs. Experience providing general office support like various administrative tasks, data entry, filing, and customer service. Ability to manage multiple tasks and prioritize effectively; ability to manage the receptionist area. Effective written and verbal communication skills for interacting with various individuals; proficiency in office software and equipment. High School diploma required; higher education preferred. U.S. Citizenship and ability to obtain and retain a SECRET security clearance.
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