CORE Advisory Partners
Bookkeeper / Accounting Coordinator / AP / AR
CORE Advisory Partners, Las Vegas, Nevada, us, 89105
Overview
We are seeking a detail-oriented and self-motivated Bookkeeper / Accounting Coordinator to join our finance team. In this role, you will support the efficient operation of our accounts payable and receivable processes while maintaining accurate and compliant financial records. You will play a key role in managing the company’s financial transactions, expense reporting, tax filings, and supporting overall governance and compliance functions. The ideal candidate will have a strong accounting background, excellent organizational skills, and a collaborative mindset to work across departments. Key Responsibilities
1. Accounts Payable (AP) Management:
Process and manage vendor invoices, ensuring accuracy and timely payment runs. Ensure accurate GL coding, department tagging, and approval workflows for all payments. Maintain up-to-date vendor records, payment schedules, and reconciliations. Monitor and address discrepancies in vendor accounts. 2. Accounts Receivable (AR) Management:
Issue invoices to clients and counterparties, ensuring accurate billing information. Reconcile AR aging reports and follow up on outstanding balances to support cash flow health. Provide accurate and up-to-date AR data to assist in cash flow forecasting. 3. Expense Oversight & Policy Compliance:
Oversee employee expense reimbursements and ensure adherence to company policies. Maintain accurate records for audit and tax purposes. Monitor and flag irregularities or non-compliance with internal finance policies. 4. Reporting, Recordkeeping & Tax Support:
Maintain accurate bookkeeping records for corporate and fund-related entities. Track and report 1099 activity for vendors and contractors. Provide AP/AR data for internal reporting, fund accounting, and year-end close. Collaborate with external tax advisors to support corporate filings (federal, state, local). Oversee tax compliance, including estimated payments, extensions, and audit coordination. 5. Governance, Regulatory & Cross-Functional Support:
Maintain corporate entity records and state-level compliance. Coordinate with legal and compliance teams on vendor contracts and entity governance. Support regulatory filings across corporate entities. Work with finance and tax teams to ensure compliance and reporting accuracy. Key Qualifications
Education & Experience:
Bachelor’s degree in Accounting, or a related field (preferred). Previous experience in AP/AR management, bookkeeping, or accounting roles. Familiarity with GAAP principles and financial reporting. Experience with workflow tools and accounting software (e.g., QuickBooks, Xero, Sage 100, SAP).
Knowledge & Skills:
Strong understanding of AP/AR processes and internal controls. Solid communication skills, with the ability to effectively collaborate across departments. Ability to prioritize and manage multiple tasks in a fast-paced environment. Detail-oriented with a strong commitment to accuracy. Knowledge of corporate entity structures and state/federal filing requirements is a plus.
Desired Attributes:
A proactive and self-motivated individual. Ability to take ownership of tasks and work independently. Strong problem-solving abilities and a continuous improvement mindset. Commitment to maintaining a high level of integrity and confidentiality.
Compensation
Competitive salary based on personal performance and division performance. Compensation based on qualifications and dependent on experience.
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We are seeking a detail-oriented and self-motivated Bookkeeper / Accounting Coordinator to join our finance team. In this role, you will support the efficient operation of our accounts payable and receivable processes while maintaining accurate and compliant financial records. You will play a key role in managing the company’s financial transactions, expense reporting, tax filings, and supporting overall governance and compliance functions. The ideal candidate will have a strong accounting background, excellent organizational skills, and a collaborative mindset to work across departments. Key Responsibilities
1. Accounts Payable (AP) Management:
Process and manage vendor invoices, ensuring accuracy and timely payment runs. Ensure accurate GL coding, department tagging, and approval workflows for all payments. Maintain up-to-date vendor records, payment schedules, and reconciliations. Monitor and address discrepancies in vendor accounts. 2. Accounts Receivable (AR) Management:
Issue invoices to clients and counterparties, ensuring accurate billing information. Reconcile AR aging reports and follow up on outstanding balances to support cash flow health. Provide accurate and up-to-date AR data to assist in cash flow forecasting. 3. Expense Oversight & Policy Compliance:
Oversee employee expense reimbursements and ensure adherence to company policies. Maintain accurate records for audit and tax purposes. Monitor and flag irregularities or non-compliance with internal finance policies. 4. Reporting, Recordkeeping & Tax Support:
Maintain accurate bookkeeping records for corporate and fund-related entities. Track and report 1099 activity for vendors and contractors. Provide AP/AR data for internal reporting, fund accounting, and year-end close. Collaborate with external tax advisors to support corporate filings (federal, state, local). Oversee tax compliance, including estimated payments, extensions, and audit coordination. 5. Governance, Regulatory & Cross-Functional Support:
Maintain corporate entity records and state-level compliance. Coordinate with legal and compliance teams on vendor contracts and entity governance. Support regulatory filings across corporate entities. Work with finance and tax teams to ensure compliance and reporting accuracy. Key Qualifications
Education & Experience:
Bachelor’s degree in Accounting, or a related field (preferred). Previous experience in AP/AR management, bookkeeping, or accounting roles. Familiarity with GAAP principles and financial reporting. Experience with workflow tools and accounting software (e.g., QuickBooks, Xero, Sage 100, SAP).
Knowledge & Skills:
Strong understanding of AP/AR processes and internal controls. Solid communication skills, with the ability to effectively collaborate across departments. Ability to prioritize and manage multiple tasks in a fast-paced environment. Detail-oriented with a strong commitment to accuracy. Knowledge of corporate entity structures and state/federal filing requirements is a plus.
Desired Attributes:
A proactive and self-motivated individual. Ability to take ownership of tasks and work independently. Strong problem-solving abilities and a continuous improvement mindset. Commitment to maintaining a high level of integrity and confidentiality.
Compensation
Competitive salary based on personal performance and division performance. Compensation based on qualifications and dependent on experience.
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