Glovisusa
Senior Analyst - Operations Administration (Billings)
Glovisusa, Billings, Montana, us, 59107
Senior Analyst - Operations Administration (Billings)
Glovis America - 18191 Von Karman Ave, Irvine, California, United States of America Job Description
Posted Friday, August 22, 2025 at 10:00 AM GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers' products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies. Summary The Senior Analyst - Operations Administration is to manage End to End Accounts Receivable process including collections while ensuring timeliness and accuracy of customer billing requirements. Responsibilities Operations Billing
Process and maintain tracking of all types of billing to customers based upon valid information from ITMS’s queries, Logistics and Port Operations Create and/or process A/P and A/R invoices: Standard Transportation and Port Processing, Port Stock Transfers, Cross-Shipments, and PIO Part and Non-Part Train incoming Billing Analyst in all forms of billings (manual and automated) for all customers Verify accuracy of billing data and revise any errors Produce measurable results on process improvement projects Resolve discrepancies in accounting records Keep records of invoices and support documents Consult sources such as rate books, manuals, or insurance company representatives to determine specific charges or information such as rules, regulations, or government tax and tariff information Manage AR collection progress and provide resolution approaches to the management
Customer Service
Generate ideas to improve process and execute Change Request to IT for development Prepare necessary AR and AP backup for all pass-through invoicing Preparation of worksheets from source data Timely distribution of customer rejected invoices to appropriate department for resolution, and timely re-billing of resolved rejected invoices Answer customer questions regarding problems with their accounts Contact customers to obtain or relay account information Special Projects Other duties as assigned
Compensation Range $58,000-$63,000 Per Year (Subject to Compensation Study Upon Candidate Selection) Benefits of working at Hyundai GLOVIS America Inc. Medical Insurance Vision Insurance Health Care & Dependent Care Flexible Spending Accounts (FSA) Basic Life and AD&D as well as Short-Term & Long-Term Disability Paid Vacation, Holidays, and Sick leave Pet Insurance Hospital and Critical Illness Insurance Wellness Program and Gym Reimbursement* 401(k) with Generous Matching Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities* Discretionary Bonuses* Tuition Reimbursement* *Benefits may vary by location. All benefits pursuant to Company policy Skills Billing and collection general concept and process understanding Required Excellent Written and Verbal Communications Skills Preferred Excellent Time Management and Organization Skills Preferred Process improvement methodology Preferred Experience using database management systems Preferred Education & Experience Associate's Degree Required Bachelor's Degree Preferred 3 - 5 years of experience in Accounting, Billings, Financial Analysis, or Vehicle Logistics Required 4 - 7 years of experience in Accounting, Billings, Financial Analysis, Vehicle Logistics Preferred Physical Requirements Ability to sit in front of a desk and/or in front of the computer for long periods Repetitive use of hand/grasping product, writing, and typing Possibility of domestic and international travel - 10% Stand/walk Carry/lift up to 15 pounds Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Working and Environmental Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Typical office environment with low-level noise exposure This position will be located in the
Irvine, CA office Communication with employees and field partners will be primarily conducted via phone and email The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change. Glovis America - 18191 Von Karman Ave, Irvine, California, United States of America
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Glovis America - 18191 Von Karman Ave, Irvine, California, United States of America Job Description
Posted Friday, August 22, 2025 at 10:00 AM GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers' products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies. Summary The Senior Analyst - Operations Administration is to manage End to End Accounts Receivable process including collections while ensuring timeliness and accuracy of customer billing requirements. Responsibilities Operations Billing
Process and maintain tracking of all types of billing to customers based upon valid information from ITMS’s queries, Logistics and Port Operations Create and/or process A/P and A/R invoices: Standard Transportation and Port Processing, Port Stock Transfers, Cross-Shipments, and PIO Part and Non-Part Train incoming Billing Analyst in all forms of billings (manual and automated) for all customers Verify accuracy of billing data and revise any errors Produce measurable results on process improvement projects Resolve discrepancies in accounting records Keep records of invoices and support documents Consult sources such as rate books, manuals, or insurance company representatives to determine specific charges or information such as rules, regulations, or government tax and tariff information Manage AR collection progress and provide resolution approaches to the management
Customer Service
Generate ideas to improve process and execute Change Request to IT for development Prepare necessary AR and AP backup for all pass-through invoicing Preparation of worksheets from source data Timely distribution of customer rejected invoices to appropriate department for resolution, and timely re-billing of resolved rejected invoices Answer customer questions regarding problems with their accounts Contact customers to obtain or relay account information Special Projects Other duties as assigned
Compensation Range $58,000-$63,000 Per Year (Subject to Compensation Study Upon Candidate Selection) Benefits of working at Hyundai GLOVIS America Inc. Medical Insurance Vision Insurance Health Care & Dependent Care Flexible Spending Accounts (FSA) Basic Life and AD&D as well as Short-Term & Long-Term Disability Paid Vacation, Holidays, and Sick leave Pet Insurance Hospital and Critical Illness Insurance Wellness Program and Gym Reimbursement* 401(k) with Generous Matching Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities* Discretionary Bonuses* Tuition Reimbursement* *Benefits may vary by location. All benefits pursuant to Company policy Skills Billing and collection general concept and process understanding Required Excellent Written and Verbal Communications Skills Preferred Excellent Time Management and Organization Skills Preferred Process improvement methodology Preferred Experience using database management systems Preferred Education & Experience Associate's Degree Required Bachelor's Degree Preferred 3 - 5 years of experience in Accounting, Billings, Financial Analysis, or Vehicle Logistics Required 4 - 7 years of experience in Accounting, Billings, Financial Analysis, Vehicle Logistics Preferred Physical Requirements Ability to sit in front of a desk and/or in front of the computer for long periods Repetitive use of hand/grasping product, writing, and typing Possibility of domestic and international travel - 10% Stand/walk Carry/lift up to 15 pounds Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Working and Environmental Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Typical office environment with low-level noise exposure This position will be located in the
Irvine, CA office Communication with employees and field partners will be primarily conducted via phone and email The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change. Glovis America - 18191 Von Karman Ave, Irvine, California, United States of America
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