Vivax Medical Corporation
Accounts Payable & Accounts Receivable Specialist
Vivax Medical Corporation, Naugatuck, Connecticut, us, 06770
Accounts Payable & Accounts Receivable Specialist
We are seeking a detail-oriented and experienced Accounts Payable and Accounts Receivable Specialist to manage the full-cycle AP and AR processes, including invoicing, payments, collections, reconciliations, and reporting. The ideal candidate will play a key role in maintaining accurate financial records, ensuring timely payments, and managing customer and vendor relationships with professionalism and efficiency.
Key Responsibilities Accounts Payable (AP)
Process vendor invoices, ensuring accuracy and proper coding.
Match purchase orders and receipts with invoices.
Obtain proper approvals and enter invoices into the accounting system.
Prepare and process weekly check runs, ACH, and wire payments.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Maintain accurate and up-to-date vendor records and W-9 forms.
Assist with year-end 1099 processing.
Accounts Receivable (AR)
Generate and send accurate customer invoices in a timely manner.
Apply incoming payments to customer accounts and resolve unapplied cash.
Monitor customer accounts for delayed or missed payments.
Perform proactive collections efforts via phone, email, and written communication.
Negotiate and set up payment plans when necessary.
Escalate delinquent accounts as needed and assist with third-party collections or legal action.
Maintain accurate AR aging reports and prepare monthly collection status reports.
General Accounting & Administration
Reconcile AP and AR sub-ledgers to the general ledger.
Assist with month-end close processes (journal entries, accruals, reporting).
Support internal and external audits by providing requested documentation.
Assist with credit checks and customer onboarding.
Maintain and organize financial records and documentation.
Identify opportunities for process improvement and support implementation of best practices.
Qualifications
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
3+ years of experience in a similar AP/AR role, including collections.
Strong understanding of accounting principles and financial procedures.
Proficient with accounting software (e.g., QuickBooks, NetSuite, SAP, Microsoft Dynamics) and Microsoft Excel.
Exceptional attention to detail and accuracy.
Strong communication and interpersonal skills.
Ability to manage multiple priorities and meet deadlines.
Experience in a high-volume or fast-paced environment is a plus.
Preferred Skills
Experience with ERP systems or financial platforms.
Knowledge of sales tax rules and compliance.
Familiarity with GAAP and financial reporting standards.
About Vivax Medical Vivax Medical Corporation is a leading manufacturer of safe enclosure systems designed to prevent patient falls, enhance comfort, and support dignified care. Since 1984, we have pioneered innovative solutions that help healthcare providers protect at-risk patients while improving safety and efficiency.
Our flagship product, the Soma® Safe Enclosure, offers a less restrictive, more humane alternative to traditional restraints, allowing freedom of movement while preventing harm. The SSE-450 model is a universal frame and net system engineered to fit virtually any acute care hospital bed, ensuring superior safety, hygiene, and durability.
Through our Soma® Care™ Patient Safety Program, Vivax partners with leading hospitals to eliminate preventable “Never Events,” reduce sitter costs, and improve patient outcomes. Our solutions are supported by data outcome reporting, helping facilities measure safety, quality, and cost savings.
Vivax Medical is proudly headquartered in Naugatuck, Connecticut and works closely with acute care facilities nationwide through certified Soma Safe distributors and Clinical Resource Managers, delivering evidence-based patient safety solutions that set the standard in modern healthcare.
Referrals increase your chances of interviewing at Vivax Medical Corporation by 2x
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Key Responsibilities Accounts Payable (AP)
Process vendor invoices, ensuring accuracy and proper coding.
Match purchase orders and receipts with invoices.
Obtain proper approvals and enter invoices into the accounting system.
Prepare and process weekly check runs, ACH, and wire payments.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Maintain accurate and up-to-date vendor records and W-9 forms.
Assist with year-end 1099 processing.
Accounts Receivable (AR)
Generate and send accurate customer invoices in a timely manner.
Apply incoming payments to customer accounts and resolve unapplied cash.
Monitor customer accounts for delayed or missed payments.
Perform proactive collections efforts via phone, email, and written communication.
Negotiate and set up payment plans when necessary.
Escalate delinquent accounts as needed and assist with third-party collections or legal action.
Maintain accurate AR aging reports and prepare monthly collection status reports.
General Accounting & Administration
Reconcile AP and AR sub-ledgers to the general ledger.
Assist with month-end close processes (journal entries, accruals, reporting).
Support internal and external audits by providing requested documentation.
Assist with credit checks and customer onboarding.
Maintain and organize financial records and documentation.
Identify opportunities for process improvement and support implementation of best practices.
Qualifications
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
3+ years of experience in a similar AP/AR role, including collections.
Strong understanding of accounting principles and financial procedures.
Proficient with accounting software (e.g., QuickBooks, NetSuite, SAP, Microsoft Dynamics) and Microsoft Excel.
Exceptional attention to detail and accuracy.
Strong communication and interpersonal skills.
Ability to manage multiple priorities and meet deadlines.
Experience in a high-volume or fast-paced environment is a plus.
Preferred Skills
Experience with ERP systems or financial platforms.
Knowledge of sales tax rules and compliance.
Familiarity with GAAP and financial reporting standards.
About Vivax Medical Vivax Medical Corporation is a leading manufacturer of safe enclosure systems designed to prevent patient falls, enhance comfort, and support dignified care. Since 1984, we have pioneered innovative solutions that help healthcare providers protect at-risk patients while improving safety and efficiency.
Our flagship product, the Soma® Safe Enclosure, offers a less restrictive, more humane alternative to traditional restraints, allowing freedom of movement while preventing harm. The SSE-450 model is a universal frame and net system engineered to fit virtually any acute care hospital bed, ensuring superior safety, hygiene, and durability.
Through our Soma® Care™ Patient Safety Program, Vivax partners with leading hospitals to eliminate preventable “Never Events,” reduce sitter costs, and improve patient outcomes. Our solutions are supported by data outcome reporting, helping facilities measure safety, quality, and cost savings.
Vivax Medical is proudly headquartered in Naugatuck, Connecticut and works closely with acute care facilities nationwide through certified Soma Safe distributors and Clinical Resource Managers, delivering evidence-based patient safety solutions that set the standard in modern healthcare.
Referrals increase your chances of interviewing at Vivax Medical Corporation by 2x
#J-18808-Ljbffr