American Association of Collegiate Registrars and Admissions Officers
Assistant Provost and University Registrar
American Association of Collegiate Registrars and Admissions Officers, Dahlonega, Georgia, us, 30597
Job Competency:
Leadership & Management Job Summary The University of North Georgia is currently accepting applications for an Assistant Provost and University Registrar. Reporting to the Associate Provost for Undergraduate Programs, the Assistant Provost and University Registrar lead a team of student-focused, detail-oriented staff responsible for all aspects of the University’s student academic record-keeping systems and course registration processes. The Assistant Provost and University Registrar directs the enrollment services, archival, and certification functions of the Registrar’s Office. Maintains records, records access and verifies students’ academic records to the university community and other authorized requestors within state and federal requirements, university policy, and professional guidelines. Job Responsibilities Records, Transcripts, and Enrollment Verification: Maintain integrity of student academic records and the data that support them; provide access to authorized users; ensure data collection and compliance reporting is completed in a timely manner. Issue transcripts and verify student enrollment as requested. Prepare for the end of term processing with staff by sending reminders to faculty for final grading and last date of attendance documentation. Supervise the preparation of Banner and Degreeworks scripts, staff assisting in CPOS audits, and end of term processing. During end of term processing, supervise staff following checklists and running processes to roll grades, check repeats, check for errors, update students’ academic standing and notify students on probation and suspension. Support Associate Registrars with degree audits, degree postings, and diploma printing after each term. Assist instructors with issues submitting grades and other student records. Registration and Scheduling: Supervise registration processes including priority registration, orientation, and late registration. Supervise the development of registration guides used by the campus community for add, drop, and withdrawal deadlines in conjunction with Associate Registrars and other Academic Affairs units. Provide support and assistance to the scheduling process throughout the year. Support Registrar staff engaged in strategic scheduling initiatives led by Academic Affairs. Curriculum Management: Represents the Office of the Registrar in curriculum, planning, and development meetings with Academic Affairs and other key offices. Provide leadership in changes to course types, registration processes, and scheduling processes to improve course offerings and students’ abilities to register for classes. Academic Appeals & Calendar Committee: Chair academic appeals committee and Academic Affairs calendar committee; develop, publish, and maintain a five-year academic calendar. Update procedures, documents, forms, and instructions prior to the end of term in preparation for committee meetings. Supervise maintenance of forms and processes to help students submit appeals in a timely manner and have an opportunity to meet with the committee. Graduation: Communicate the application and graduation audit process with prospective graduates in a timely manner; supervise graduation application processes. Assist staff with degree auditing as needed; issue official transcripts when requested and supervise the conferral of degrees to graduates. NCAA Eligibility: Supervise staff assisting Athletics in verifying eligibility of NCAA student athletes. Oversee annual reports due to the NCAA and other entities. Supervision and Office duties: Provide leadership for operational, personnel, and policy activities for the Office of the Registrar; provide direct supervision of the Director of Student Information Systems & Operations, two Associate Registrars, and office administrative staff, and indirect supervision to other office personnel. Job Requirements Master’s degree in Higher Education Administration, Information Systems, or related field required. Minimum of seven years of progressively responsible experience in a higher education setting. Minimum of three years demonstrated supervisory experience. USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. EEO The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status.
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Leadership & Management Job Summary The University of North Georgia is currently accepting applications for an Assistant Provost and University Registrar. Reporting to the Associate Provost for Undergraduate Programs, the Assistant Provost and University Registrar lead a team of student-focused, detail-oriented staff responsible for all aspects of the University’s student academic record-keeping systems and course registration processes. The Assistant Provost and University Registrar directs the enrollment services, archival, and certification functions of the Registrar’s Office. Maintains records, records access and verifies students’ academic records to the university community and other authorized requestors within state and federal requirements, university policy, and professional guidelines. Job Responsibilities Records, Transcripts, and Enrollment Verification: Maintain integrity of student academic records and the data that support them; provide access to authorized users; ensure data collection and compliance reporting is completed in a timely manner. Issue transcripts and verify student enrollment as requested. Prepare for the end of term processing with staff by sending reminders to faculty for final grading and last date of attendance documentation. Supervise the preparation of Banner and Degreeworks scripts, staff assisting in CPOS audits, and end of term processing. During end of term processing, supervise staff following checklists and running processes to roll grades, check repeats, check for errors, update students’ academic standing and notify students on probation and suspension. Support Associate Registrars with degree audits, degree postings, and diploma printing after each term. Assist instructors with issues submitting grades and other student records. Registration and Scheduling: Supervise registration processes including priority registration, orientation, and late registration. Supervise the development of registration guides used by the campus community for add, drop, and withdrawal deadlines in conjunction with Associate Registrars and other Academic Affairs units. Provide support and assistance to the scheduling process throughout the year. Support Registrar staff engaged in strategic scheduling initiatives led by Academic Affairs. Curriculum Management: Represents the Office of the Registrar in curriculum, planning, and development meetings with Academic Affairs and other key offices. Provide leadership in changes to course types, registration processes, and scheduling processes to improve course offerings and students’ abilities to register for classes. Academic Appeals & Calendar Committee: Chair academic appeals committee and Academic Affairs calendar committee; develop, publish, and maintain a five-year academic calendar. Update procedures, documents, forms, and instructions prior to the end of term in preparation for committee meetings. Supervise maintenance of forms and processes to help students submit appeals in a timely manner and have an opportunity to meet with the committee. Graduation: Communicate the application and graduation audit process with prospective graduates in a timely manner; supervise graduation application processes. Assist staff with degree auditing as needed; issue official transcripts when requested and supervise the conferral of degrees to graduates. NCAA Eligibility: Supervise staff assisting Athletics in verifying eligibility of NCAA student athletes. Oversee annual reports due to the NCAA and other entities. Supervision and Office duties: Provide leadership for operational, personnel, and policy activities for the Office of the Registrar; provide direct supervision of the Director of Student Information Systems & Operations, two Associate Registrars, and office administrative staff, and indirect supervision to other office personnel. Job Requirements Master’s degree in Higher Education Administration, Information Systems, or related field required. Minimum of seven years of progressively responsible experience in a higher education setting. Minimum of three years demonstrated supervisory experience. USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. EEO The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status.
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