ACES LAUNDRY SERVICE LLC
Executive Assistant & Project Coordinator
ACES LAUNDRY SERVICE LLC, Hartsdale, New York, United States, 10530
Location:
Hartsdale, NY Job Type:
Full-time, Part-time, or Contract
Job Overview: I am looking for a
highly organized, proactive, and tech-savvy Executive Assistant & Project Coordinator
to take over my
administrative workload
and help me
manage projects and the teams or vendors executing them . This role is critical in ensuring that operations run smoothly, deadlines are met, and high-priority tasks are efficiently executed without my direct involvement in every step.
This is a
high-trust, high-impact role —the ideal candidate will be responsible for tracking and following up on delegated tasks, maintaining organization across multiple projects, and ensuring I can focus on strategic initiatives rather than day-to-day admin work.
A background in
paralegal work, contract drafting, or legal documentation
is
highly preferred , as this role will also involve managing leases, contracts, and other legal or business agreements.
Key Responsibilities: 1. Administrative & Workflow Management
Take ownership of administrative tasks, freeing up my time for higher-level work.
Manage my
email, calendar, scheduling, and meeting coordination
to optimize efficiency.
Organize documents, maintain records, and handle correspondence.
Draft reports, summaries, and follow-up emails as needed.
2. Project & Task Management
Track and oversee all
assigned projects , ensuring they move forward on schedule.
Serve as the main point of contact for
vendors, contractors, and internal teams
executing delegated projects.
Regularly follow up on outstanding tasks and deadlines, keeping projects on track.
Identify and address bottlenecks, escalating issues only when necessary.
3. Paralegal & Document Drafting Support (Preferred but not required)
Assist in
drafting, reviewing, and managing contracts, leases, and legal documents .
Work with legal counsel and stakeholders to ensure documents are
accurate, compliant, and well-structured .
Maintain a repository of contracts, amendments, and legal correspondences for easy access and reference.
4. Communication & Coordination
Act as a liaison between me and the people executing projects, filtering and summarizing information before escalating.
Ensure clear communication of priorities and deliverables across all teams.
Prepare summaries and updates for me on key projects and administrative matters.
5. Technology & Automation
Utilize tools such as
Trello, Asana, Monday.com, Slack , or other project management software to keep projects organized.
Leverage automation and software solutions to streamline administrative tasks and increase efficiency.
Research and implement tech-driven solutions to improve workflow and task tracking.
Qualifications & Skills:
Highly organized, detail-oriented, and proactive —able to keep multiple projects running smoothly without constant supervision.
Strong
project management skills , with experience in tracking deliverables and coordinating with different stakeholders.
Excellent
written and verbal communication skills —able to summarize information concisely and professionally.
Tech-savvy , with experience in using
project management tools (Trello, Asana, Notion, Monday.com, or similar)
and
office productivity software (Google Workspace, Microsoft Office, etc.) .
Ability to
anticipate needs and take initiative —I don’t want to micromanage; I need someone who can take ownership.
Paralegal experience, contract drafting, or legal documentation experience
is highly preferred.
Prior experience in
executive assistance, project coordination, or operations management
is a plus.
Preferred Qualifications:
Background in
business administration, project management, real estate, legal support, or operations .
Experience working in
real estate, technology, legal, or business consulting
is a plus.
Strong problem-solving skills and the ability to
think strategically about improving workflows .
Why Join?
Direct exposure to decision-making —this is not just an admin role; you will be
deeply involved in project execution and business operations .
High level of autonomy —I’m looking for someone who can take control of their work and drive outcomes.
Opportunity for growth —the role can evolve into a higher-level operational or managerial position.
Hands-on experience with high-value projects —you’ll be managing meaningful work, not trivial tasks.
Work on legal and business-critical tasks , including
contract drafting, lease negotiations, and legal document management .
If you’re a
highly capable, organized, and strategic thinker
who can take tasks off my plate and ensure things get done, I’d love to hear from you! Apply today.
Please apply with your Minimum required salary.
Expected salary range $50k -- $80k
#J-18808-Ljbffr
Hartsdale, NY Job Type:
Full-time, Part-time, or Contract
Job Overview: I am looking for a
highly organized, proactive, and tech-savvy Executive Assistant & Project Coordinator
to take over my
administrative workload
and help me
manage projects and the teams or vendors executing them . This role is critical in ensuring that operations run smoothly, deadlines are met, and high-priority tasks are efficiently executed without my direct involvement in every step.
This is a
high-trust, high-impact role —the ideal candidate will be responsible for tracking and following up on delegated tasks, maintaining organization across multiple projects, and ensuring I can focus on strategic initiatives rather than day-to-day admin work.
A background in
paralegal work, contract drafting, or legal documentation
is
highly preferred , as this role will also involve managing leases, contracts, and other legal or business agreements.
Key Responsibilities: 1. Administrative & Workflow Management
Take ownership of administrative tasks, freeing up my time for higher-level work.
Manage my
email, calendar, scheduling, and meeting coordination
to optimize efficiency.
Organize documents, maintain records, and handle correspondence.
Draft reports, summaries, and follow-up emails as needed.
2. Project & Task Management
Track and oversee all
assigned projects , ensuring they move forward on schedule.
Serve as the main point of contact for
vendors, contractors, and internal teams
executing delegated projects.
Regularly follow up on outstanding tasks and deadlines, keeping projects on track.
Identify and address bottlenecks, escalating issues only when necessary.
3. Paralegal & Document Drafting Support (Preferred but not required)
Assist in
drafting, reviewing, and managing contracts, leases, and legal documents .
Work with legal counsel and stakeholders to ensure documents are
accurate, compliant, and well-structured .
Maintain a repository of contracts, amendments, and legal correspondences for easy access and reference.
4. Communication & Coordination
Act as a liaison between me and the people executing projects, filtering and summarizing information before escalating.
Ensure clear communication of priorities and deliverables across all teams.
Prepare summaries and updates for me on key projects and administrative matters.
5. Technology & Automation
Utilize tools such as
Trello, Asana, Monday.com, Slack , or other project management software to keep projects organized.
Leverage automation and software solutions to streamline administrative tasks and increase efficiency.
Research and implement tech-driven solutions to improve workflow and task tracking.
Qualifications & Skills:
Highly organized, detail-oriented, and proactive —able to keep multiple projects running smoothly without constant supervision.
Strong
project management skills , with experience in tracking deliverables and coordinating with different stakeholders.
Excellent
written and verbal communication skills —able to summarize information concisely and professionally.
Tech-savvy , with experience in using
project management tools (Trello, Asana, Notion, Monday.com, or similar)
and
office productivity software (Google Workspace, Microsoft Office, etc.) .
Ability to
anticipate needs and take initiative —I don’t want to micromanage; I need someone who can take ownership.
Paralegal experience, contract drafting, or legal documentation experience
is highly preferred.
Prior experience in
executive assistance, project coordination, or operations management
is a plus.
Preferred Qualifications:
Background in
business administration, project management, real estate, legal support, or operations .
Experience working in
real estate, technology, legal, or business consulting
is a plus.
Strong problem-solving skills and the ability to
think strategically about improving workflows .
Why Join?
Direct exposure to decision-making —this is not just an admin role; you will be
deeply involved in project execution and business operations .
High level of autonomy —I’m looking for someone who can take control of their work and drive outcomes.
Opportunity for growth —the role can evolve into a higher-level operational or managerial position.
Hands-on experience with high-value projects —you’ll be managing meaningful work, not trivial tasks.
Work on legal and business-critical tasks , including
contract drafting, lease negotiations, and legal document management .
If you’re a
highly capable, organized, and strategic thinker
who can take tasks off my plate and ensure things get done, I’d love to hear from you! Apply today.
Please apply with your Minimum required salary.
Expected salary range $50k -- $80k
#J-18808-Ljbffr