Mangone Law Firm, LLC
Bilingual Executive Assistant to CEO (NJ Based with Travel Availability)
Mangone Law Firm, LLC, Convent Station, New Jersey, us, 07961
Bilingual Executive Assistant to CEO (NJ Based with Travel Availability)
We are seeking a highly organized and proactive Bilingual Executive Assistant to support the CEO of a prestigious U.S.-based law firm. This is a fully remote position; however, the candidate must be available for occasional travel as needed. Key Responsibilities: Manage and coordinate the CEO's calendar, ensuring efficient scheduling of meetings and appointments Act as the primary liaison between the CEO and internal/external stakeholders Handle sensitive and confidential information with professionalism Draft, proofread, and translate emails, reports, and other documents in both English and Spanish Prepare presentations, reports, and business materials as needed Organize and maintain digital files for quick and efficient access Conduct research on legal and business topics as required Arrange and coordinate complex travel itineraries, including flights and accommodations Monitor and prioritize emails/messages, responding on behalf of the CEO when necessary Provide support for personal administrative tasks as required Track and follow up on pending tasks, keeping the CEO informed of deadlines and priorities Skills & Competencies: Strong organizational and time-management skills Ability to multitask and prioritize effectively Excellent communication skills in both English and Spanish Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace Experience with project management and collaboration tools (e.g., Asana, Trello, Slack, Monday.com) Problem-solving mindset and ability to work independently High level of discretion and professionalism Attention to detail and proactive approach to work Minimum Requirements: At least 1 year of experience as an Executive or Personal Assistant, preferably in a legal or corporate environment Proven ability to work efficiently in a virtual setting (Note: This is a hybrid position) Strong verbal and written proficiency in English and Spanish (mandatory) Benefits: Work remotely with a dynamic and growing U.S.-based law firm Opportunity to support a high-level executive and make a direct impact Competitive compensation based on experience Flexibility, with the opportunity for travel If you are a proactive, highly organized, and bilingual professional looking for an exciting opportunity, we would love to hear from you! Apply now.
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We are seeking a highly organized and proactive Bilingual Executive Assistant to support the CEO of a prestigious U.S.-based law firm. This is a fully remote position; however, the candidate must be available for occasional travel as needed. Key Responsibilities: Manage and coordinate the CEO's calendar, ensuring efficient scheduling of meetings and appointments Act as the primary liaison between the CEO and internal/external stakeholders Handle sensitive and confidential information with professionalism Draft, proofread, and translate emails, reports, and other documents in both English and Spanish Prepare presentations, reports, and business materials as needed Organize and maintain digital files for quick and efficient access Conduct research on legal and business topics as required Arrange and coordinate complex travel itineraries, including flights and accommodations Monitor and prioritize emails/messages, responding on behalf of the CEO when necessary Provide support for personal administrative tasks as required Track and follow up on pending tasks, keeping the CEO informed of deadlines and priorities Skills & Competencies: Strong organizational and time-management skills Ability to multitask and prioritize effectively Excellent communication skills in both English and Spanish Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace Experience with project management and collaboration tools (e.g., Asana, Trello, Slack, Monday.com) Problem-solving mindset and ability to work independently High level of discretion and professionalism Attention to detail and proactive approach to work Minimum Requirements: At least 1 year of experience as an Executive or Personal Assistant, preferably in a legal or corporate environment Proven ability to work efficiently in a virtual setting (Note: This is a hybrid position) Strong verbal and written proficiency in English and Spanish (mandatory) Benefits: Work remotely with a dynamic and growing U.S.-based law firm Opportunity to support a high-level executive and make a direct impact Competitive compensation based on experience Flexibility, with the opportunity for travel If you are a proactive, highly organized, and bilingual professional looking for an exciting opportunity, we would love to hear from you! Apply now.
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