Mavensoft Technologies
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The IT Administrative Support role provides high-level administrative assistance to the department’s Executive Leader(s) and supports day-to-day technology and operational functions. This position plays a key role in ensuring smooth office operations, efficient communication, and prompt Tier 1 IT support for the department.
Key Responsibilities
Manage executive-level calendars, including scheduling and coordinating meetings and appointments. Handle travel arrangements, prepare itineraries, and ensure all logistics are managed effectively. Prepare, review, and distribute correspondence, memoranda, letters, and reports. Take and distribute meeting notes and minutes promptly and accurately. Maintain department records, files, and documentation systems. Carry out special administrative or office operations projects as assigned. Serve on interdepartmental teams focused on process improvement and operational efficiency. Handle Tier 1 IT support tickets, providing first-level assistance to resolve basic technology issues. Ensure conference room technology (e.g., displays, conferencing systems) is operational and ready for use. Coordinate with IT staff for escalated support requests when necessary. Office Coordination
Welcome and direct visitors in a professional manner. Maintain conference room schedules, ensuring cleanliness and functionality of meeting spaces. Retrieve, sort, and distribute mail and deliveries. Respond to phone calls, emails, and written inquiries efficiently and courteously. Requirements
Experience: Minimum of two (2) years of experience directly supporting an executive, including scheduling, travel coordination, and general administrative management. Skills
Strong organizational and time-management abilities. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and common IT tools. Excellent written and verbal communication skills. Ability to manage multiple priorities in a fast-paced environment. Work Style: Dependable, proactive, and detail-oriented. Must be punctual and capable of working independently or collaboratively. Schedule
On-site only: Monday–Friday, 8:30 AM to 5:00 PM Includes a ½-hour unpaid lunch break Start Date
Immediate availability required — the selected candidate must be able to begin the contract as soon as possible. Seniority level
Associate Employment type
Contract Job function
Administrative
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Manage executive-level calendars, including scheduling and coordinating meetings and appointments. Handle travel arrangements, prepare itineraries, and ensure all logistics are managed effectively. Prepare, review, and distribute correspondence, memoranda, letters, and reports. Take and distribute meeting notes and minutes promptly and accurately. Maintain department records, files, and documentation systems. Carry out special administrative or office operations projects as assigned. Serve on interdepartmental teams focused on process improvement and operational efficiency. Handle Tier 1 IT support tickets, providing first-level assistance to resolve basic technology issues. Ensure conference room technology (e.g., displays, conferencing systems) is operational and ready for use. Coordinate with IT staff for escalated support requests when necessary. Office Coordination
Welcome and direct visitors in a professional manner. Maintain conference room schedules, ensuring cleanliness and functionality of meeting spaces. Retrieve, sort, and distribute mail and deliveries. Respond to phone calls, emails, and written inquiries efficiently and courteously. Requirements
Experience: Minimum of two (2) years of experience directly supporting an executive, including scheduling, travel coordination, and general administrative management. Skills
Strong organizational and time-management abilities. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and common IT tools. Excellent written and verbal communication skills. Ability to manage multiple priorities in a fast-paced environment. Work Style: Dependable, proactive, and detail-oriented. Must be punctual and capable of working independently or collaboratively. Schedule
On-site only: Monday–Friday, 8:30 AM to 5:00 PM Includes a ½-hour unpaid lunch break Start Date
Immediate availability required — the selected candidate must be able to begin the contract as soon as possible. Seniority level
Associate Employment type
Contract Job function
Administrative
#J-18808-Ljbffr