Mavensoft Technologies is hiring: Administrative Assistant in Atlanta

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The IT Administrative Support role provides high-level administrative assistance to the department’s Executive Leader(s) and supports day-to-day technology and operational functions. This position plays a key role in ensuring smooth office operations, efficient communication, and prompt Tier 1 IT support for the department.

Key Responsibilities

• Manage executive-level calendars, including scheduling and coordinating meetings and appointments.
• Handle travel arrangements, prepare itineraries, and ensure all logistics are managed effectively.
• Prepare, review, and distribute correspondence, memoranda, letters, and reports.
• Take and distribute meeting notes and minutes promptly and accurately.
• Maintain department records, files, and documentation systems.
• Carry out special administrative or office operations projects as assigned.
• Serve on interdepartmental teams focused on process improvement and operational efficiency.
• Handle Tier 1 IT support tickets, providing first-level assistance to resolve basic technology issues.
• Ensure conference room technology (e.g., displays, conferencing systems) is operational and ready for use.
• Coordinate with IT staff for escalated support requests when necessary.

Office Coordination

• Welcome and direct visitors in a professional manner.
• Maintain conference room schedules, ensuring cleanliness and functionality of meeting spaces.
• Retrieve, sort, and distribute mail and deliveries.
• Respond to phone calls, emails, and written inquiries efficiently and courteously.

Requirements

• Experience: Minimum of two (2) years of experience directly supporting an executive, including scheduling, travel coordination, and general administrative management.

Skills

• Strong organizational and time-management abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and common IT tools.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Work Style: Dependable, proactive, and detail-oriented. Must be punctual and capable of working independently or collaboratively.

Schedule

• On-site only: Monday–Friday, 8:30 AM to 5:00 PM
• Includes a ½-hour unpaid lunch break

Start Date

• Immediate availability required — the selected candidate must be able to begin the contract as soon as possible.

Seniority level

Associate

Employment type

Contract

Job function

Administrative