Administrative Assistant Job at Mavensoft Technologies, LLC in Atlanta

Job Title: Administrative Assistant

Location: 3 months (W2 Contract)

Duration: Atlanta, GA (Onsite)

Overview

The IT Administrative Support role provides high-level administrative assistance to the department’s Executive Leader(s) and supports day‑to‑day technology and operational functions. This position plays a key role in ensuring smooth office operations, efficient communication, and prompt Tier 1 IT support for the department.

Executive support, calendar management, travel coordination, meeting scheduling, office administration, record keeping, correspondence management, minute taking, Tier 1 IT support, help desk assistance, Microsoft Office Suite, Outlook scheduling

Key Responsibilities

Executive and Administrative Support

• Manage executive‑level calendars, including scheduling and coordinating meetings and appointments.
• Handle travel arrangements, prepare itineraries, and ensure all logistics are managed effectively.
• Prepare, review, and distribute correspondence, memoranda, letters, and reports.
• Take and distribute meeting notes and minutes promptly and accurately.
• Maintain department records, files, and documentation systems.
• Carry out special administrative or office operations projects as assigned.
• Serve on interdepartmental teams focused on process improvement and operational efficiency.

Information Technology Support

• Handle Tier 1 IT support tickets, providing first‑level assistance to resolve basic technology issues.
• Ensure conference room technology (e.g., displays, conferencing systems) is operational and ready for use.
• Coordinate with IT staff for escalated support requests when necessary.

Office Coordination

• Welcome and direct visitors in a professional manner.
• Maintain conference room schedules, ensuring cleanliness and functionality of meeting spaces.
• Retrieve, sort, and distribute mail and deliveries.
• Respond to phone calls, emails, and written inquiries efficiently and courteously.

Requirements

• Experience: Minimum of two (2) years of experience directly supporting an executive, including scheduling, travel coordination, and general administrative management.

Skills

• Strong organizational and time‑management abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and common IT tools.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Work Style: Dependable, proactive, and detail‑oriented. Must be punctual and capable of working independently or collaboratively.

Schedule

• On‑site only: Monday–Friday, 8:30 AM to 5:00 PM
• Includes a ½‑hour unpaid lunch break.

Start Date

• Immediate availability required— the selected candidate must be able to begin the contract as soon as possible.

Email your resume to: usjobs@mavensoft.com

To learn more about Mavensoft visit us online at http://www.mavensoft.com/