Beatitudes Campus
Description
Join to apply for the
Executive Assistant to CEO/COO
role at
Beatitudes Campus . Our legendary community is looking for an innovative and compassionate leader. Known for our loving and embracing atmosphere and for team players who make a difference powerfully and mightily every day, we want you to help us move our community to even higher levels. The Executive Assistant
is responsible for the day-to-day inspiration and motivation of our Welcome Center team members and superior administrative support to our Chief Executive Officer and our Chief Operations Officer. You will be a proactive, energetic, passionate and inspirational leader who is especially focused on radical hospitality, providing high-quality support, and ensuring that our Mission, Vision, and Core Values at Beatitudes Campus are not just words, but experiences lived every day. We embrace all and welcome all. If you do too, we want you. Main Job Responsibilities
Demonstrates a belief in and supports the concept of mission driven care and insures that all departments reflect this concept. Acts as primary liaison between CEO and Board of Directors. Takes minutes at all Board meetings and executive staff meetings. Manages correspondence between Board and CEO. Delegates support/clerical aspects of work as appropriate. Maintains permanent records of the Board of Directors, the Executive Committee, and other special committees, including agendas, minutes, and reference materials in accordance with current standard practice and legal requirements. Serves as administrator for BoardEffect, the Board of Directors communication platform. Supervises Welcome Center Team. Prepare special orientation materials and Board correspondence. Serves as a liaison between Administration, Board, and resident community. Maintains strict confidentiality with all matters pertaining to Executive Team and Board of Directors. Manage the administrative day-to-day affairs of the CEO/COO offices, including scheduling appointments, making/returning phone calls and providing logistical support for conferences, meetings, or seminars. Maintain an efficient flow of information between all levels of the CEO’s contacts, both internal and external, on initiatives and objectives of the Beatitudes Campus. Screen incoming calls to the CEO/COO and determine the nature of the call and whether it requires the CEO/COO’s attention. Process all incoming correspondence received in the office of the CEO/COO, prioritizing and determining its disposition. Draft responses for the CEO/COO’s signature as appropriate. Arrange travel accommodations for the Executive Team and Board of Directors, including ground, air, lodging, and related materials. Process recurring invoices, code as appropriate, and prepare reimbursable expenditures and purchase orders with supporting documents as necessary. Maintain files used by the CEO/COO and campus records, applying retention rules. Arrange special one-time events sponsored by Executive Team members, including announcements, menu, site selection, and related details. Coordinate logistics for Board of Directors, Executive Team meetings, and other special team meetings. Perform Notary Public services upon request. Requirements
Minimum Training and Experience Minimum Education : Prefer Bachelor’s degree from an accredited four year college or university. Minimum Experience : Five years experience in an Executive Assistant role. Experience in a not-for-profit, health care delivery system with a Board governance structure preferred. Familiarity with information systems, health care reporting, managing multiple calendars and project management. Licensure/Certification : Notary Public preferred Level of Supervision : Supervises Welcome Center staff. Management Experience Required : Minimum of three years. Location : Phoenix, AZ Salary : $60,000.00-$65,000.00
#J-18808-Ljbffr
Join to apply for the
Executive Assistant to CEO/COO
role at
Beatitudes Campus . Our legendary community is looking for an innovative and compassionate leader. Known for our loving and embracing atmosphere and for team players who make a difference powerfully and mightily every day, we want you to help us move our community to even higher levels. The Executive Assistant
is responsible for the day-to-day inspiration and motivation of our Welcome Center team members and superior administrative support to our Chief Executive Officer and our Chief Operations Officer. You will be a proactive, energetic, passionate and inspirational leader who is especially focused on radical hospitality, providing high-quality support, and ensuring that our Mission, Vision, and Core Values at Beatitudes Campus are not just words, but experiences lived every day. We embrace all and welcome all. If you do too, we want you. Main Job Responsibilities
Demonstrates a belief in and supports the concept of mission driven care and insures that all departments reflect this concept. Acts as primary liaison between CEO and Board of Directors. Takes minutes at all Board meetings and executive staff meetings. Manages correspondence between Board and CEO. Delegates support/clerical aspects of work as appropriate. Maintains permanent records of the Board of Directors, the Executive Committee, and other special committees, including agendas, minutes, and reference materials in accordance with current standard practice and legal requirements. Serves as administrator for BoardEffect, the Board of Directors communication platform. Supervises Welcome Center Team. Prepare special orientation materials and Board correspondence. Serves as a liaison between Administration, Board, and resident community. Maintains strict confidentiality with all matters pertaining to Executive Team and Board of Directors. Manage the administrative day-to-day affairs of the CEO/COO offices, including scheduling appointments, making/returning phone calls and providing logistical support for conferences, meetings, or seminars. Maintain an efficient flow of information between all levels of the CEO’s contacts, both internal and external, on initiatives and objectives of the Beatitudes Campus. Screen incoming calls to the CEO/COO and determine the nature of the call and whether it requires the CEO/COO’s attention. Process all incoming correspondence received in the office of the CEO/COO, prioritizing and determining its disposition. Draft responses for the CEO/COO’s signature as appropriate. Arrange travel accommodations for the Executive Team and Board of Directors, including ground, air, lodging, and related materials. Process recurring invoices, code as appropriate, and prepare reimbursable expenditures and purchase orders with supporting documents as necessary. Maintain files used by the CEO/COO and campus records, applying retention rules. Arrange special one-time events sponsored by Executive Team members, including announcements, menu, site selection, and related details. Coordinate logistics for Board of Directors, Executive Team meetings, and other special team meetings. Perform Notary Public services upon request. Requirements
Minimum Training and Experience Minimum Education : Prefer Bachelor’s degree from an accredited four year college or university. Minimum Experience : Five years experience in an Executive Assistant role. Experience in a not-for-profit, health care delivery system with a Board governance structure preferred. Familiarity with information systems, health care reporting, managing multiple calendars and project management. Licensure/Certification : Notary Public preferred Level of Supervision : Supervises Welcome Center staff. Management Experience Required : Minimum of three years. Location : Phoenix, AZ Salary : $60,000.00-$65,000.00
#J-18808-Ljbffr