Florida Department of Environmental Protection
GOVERNMENT OPERATIONS CONSULTANT II - 37021040
Florida Department of Environmental Protection, Tallahassee, Florida, us, 32318
Overview
Position Overview and Responsibilities: In carrying out the duties of this position, the incumbent is expected at all times to be aware of and abide by the Department’s Standards of Conduct, as well as all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position. This position will conduct organizational studies and evaluations on office procedures providing technical assistance and developing procedures to assist the Office of Resilience and Coastal Protection (ORCP) Resilient Florida Program to operate more efficiently and effectively. Assists in the creation or editing of standard operating procedures for the section. Serve as Contract Manager in accordance with Chapters 287 and 215, F.S. for assigned program contractual agreements. This includes, but is not limited to, contract drafting, financial management, invoice & deliverable review and processing, financial reconciliations, contract performance monitoring, and maintenance of official contract files. Coordinate with project managers regarding disputed items and counseling Contractors and/or their consultants on fiscal issues; advise them on program rules and policies. Coordinate and assist with the analysis of financial information in payment requests for the Resilient Florida Program, including reviewing requests for mathematical accuracy, proper documentation of costs, compliance with program agreements and regulations. Prepares, routes, and implements a variety of documents related to the execution of contracts, amendments, renewals, and extensions for the Program’s contracts. Maintain weekly budget reports for operating and fixed capital outlay funding. Complete quarterly and annual reconciliation of expenses related to operating expenses and other contracts and grants expenditures. Perform data entry into program and department databases. Assist with the certified forward process during fiscal year end and as directed for fixed capital outlay funding. Monitor the shared inboxes for the program for items that belong to the Budget & Contract Management section. Performs other duties as assigned. Required Knowledge, Skills, and Abilities
Ability to review and monitor policies and procedures for compliance with applicable requirements. Ability to evaluate and analyze data relating to grant management activities. Ability to compile, review, and reconcile financial data for accuracy, completeness, and compliance. Ability to understand and apply applicable rules, regulations, policies, and procedures relating to grant and contract management activities. Ability to develop and organize data into logical format for presentation in reports, proposals, and other written documents. Ability to utilize problem-solving techniques. Ability to work independently. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Minimum Qualifications
At least five years of verifiable related experience. Post-secondary degrees from an accredited college or university may be used as an alternative for the required five years of experience on a year-for-year basis. Obtain Florida Certified Contract Manager (FCCM) Certification within one (1) year of hire. A valid driver license. Our Organization and Mission
The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water, and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem. Where You Will Work
Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Boasting proximity to the coast and centrally located to popular tourist destinations, Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career. Also, with no state income tax, Florida is a great place to work regardless of where you find yourself on the career ladder. Benefits
Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions; (For more information, please click www.myfrs.com) Tuition waivers; Total Compensation Estimator Tool; And more!
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Position Overview and Responsibilities: In carrying out the duties of this position, the incumbent is expected at all times to be aware of and abide by the Department’s Standards of Conduct, as well as all departmental and/or work unit rules, directives, policies, procedures, and/or general orders applicable to performing the duties of this position. This position will conduct organizational studies and evaluations on office procedures providing technical assistance and developing procedures to assist the Office of Resilience and Coastal Protection (ORCP) Resilient Florida Program to operate more efficiently and effectively. Assists in the creation or editing of standard operating procedures for the section. Serve as Contract Manager in accordance with Chapters 287 and 215, F.S. for assigned program contractual agreements. This includes, but is not limited to, contract drafting, financial management, invoice & deliverable review and processing, financial reconciliations, contract performance monitoring, and maintenance of official contract files. Coordinate with project managers regarding disputed items and counseling Contractors and/or their consultants on fiscal issues; advise them on program rules and policies. Coordinate and assist with the analysis of financial information in payment requests for the Resilient Florida Program, including reviewing requests for mathematical accuracy, proper documentation of costs, compliance with program agreements and regulations. Prepares, routes, and implements a variety of documents related to the execution of contracts, amendments, renewals, and extensions for the Program’s contracts. Maintain weekly budget reports for operating and fixed capital outlay funding. Complete quarterly and annual reconciliation of expenses related to operating expenses and other contracts and grants expenditures. Perform data entry into program and department databases. Assist with the certified forward process during fiscal year end and as directed for fixed capital outlay funding. Monitor the shared inboxes for the program for items that belong to the Budget & Contract Management section. Performs other duties as assigned. Required Knowledge, Skills, and Abilities
Ability to review and monitor policies and procedures for compliance with applicable requirements. Ability to evaluate and analyze data relating to grant management activities. Ability to compile, review, and reconcile financial data for accuracy, completeness, and compliance. Ability to understand and apply applicable rules, regulations, policies, and procedures relating to grant and contract management activities. Ability to develop and organize data into logical format for presentation in reports, proposals, and other written documents. Ability to utilize problem-solving techniques. Ability to work independently. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Minimum Qualifications
At least five years of verifiable related experience. Post-secondary degrees from an accredited college or university may be used as an alternative for the required five years of experience on a year-for-year basis. Obtain Florida Certified Contract Manager (FCCM) Certification within one (1) year of hire. A valid driver license. Our Organization and Mission
The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water, and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem. Where You Will Work
Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Boasting proximity to the coast and centrally located to popular tourist destinations, Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career. Also, with no state income tax, Florida is a great place to work regardless of where you find yourself on the career ladder. Benefits
Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions; (For more information, please click www.myfrs.com) Tuition waivers; Total Compensation Estimator Tool; And more!
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