Stanford University
Overview
Stanford’s Department of Athletics, Physical Education and Recreation (DAPER) is accepting applications for the position of Insurance Specialist, reporting to the Associate Athletic Director, Sports Medicine. You will work cohesively with Stanford athletic trainers, physical therapists, sports performance coaches, and sports science specialists. The ideal candidate is an effective communicator, passionate about wellness and scholar-athleticism, and skilled in data management and analysis. Job Purpose: The DAPER Insurance Coordinator plays an important role in the Sports Medicine Department. The coordinator identifies and maintains records of current insurance coverage for all Stanford varsity student-athletes. The candidate should understand the benefits and coverages offered by different providers (Medi-Cal, Kaiser, Aetna, Cardinal Care, etc.) to advise and educate student-athletes and their families about options. The candidate must facilitate and maintain relationships with DAPER, Vaden/Student Health, and Stanford Hospital and Clinics staff. Strong communication skills are needed to explain DAPER/SHC policies and procedures surrounding insurance coverage and payment. The candidate must have excellent organizational skills and the ability to manage incoming bills and payments for several payers. Core Duties
Ensure primary insurance information is current and correct in EPIC and all billing systems for varsity student-athletes. Ensure all current student-athletes have active primary insurance.
Regularly assess current/active insurance status of student-athletes.
Serve as the primary contact point between student-athletes/parents and DAPER staff (especially athletic trainers and physical therapists) for insurance questions and communication of coverage decisions.
Explain coverage benefits and Cardinal Care initiation.
Serve as primary contact for all Vaden-related Cardinal Care insurance application deadlines. Add/remove secondary insurance coverage based on established criteria and communicate discrepancies in real time. Process/assist with claims for dental care and durable medical equipment (DME)/orthopedic braces. Monitor and clear athlete work queues in EPIC daily; identify anyone potentially uninsured. Build, communicate, and sustain a professional relationship with SHC teams regarding EPIC billing.
Timely resolution of billing discrepancies and coordination of benefits issues.
Interface with NCAA and/or outside secondary insurance for health insurance claims related to student-athletes. Work collaboratively with the sports medicine clinic (SMC) to answer clinic phones, schedule appointments, check in/out patients, create MRNs, and perform other administrative tasks as needed. Complete all regulatory training modules in a timely manner.
HIPAA compliant.
Minimum Requirements
Education & Experience:
Bachelor’s degree and three years of relevant experience, or a combination of education and relevant experience. Knowledge, Skills and Abilities: Excellent communication, administrative, time management, and interpersonal skills. Strong knowledge of computer applications for data organization/management and communication, including Google Sheets/Docs. Working knowledge of electronic medical record keeping. Working knowledge of HIPAA requirements. Certifications and Licenses:
HIPAA training. Physical Requirements
Frequently perform desk-based computer tasks; other physical activities as described. * Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Working Conditions
May require extended or unusual work hours based on business needs. The expected pay range for this position is $99,015 to $100,000 per annum. Stanford University provides pay ranges representing its good faith estimate of compensation. The final offer will consider the scope and responsibilities, qualifications, departmental budget, internal equity, geographic location, and external market for comparable roles. Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides information on the benefits and rewards offered. Specifics about the rewards package for this position may be discussed during the hiring process. Integrity and Standards
This position, along with all DAPER staff, is responsible for the integrity of Stanford’s intercollegiate athletics program and the university’s reputation. The role must comply with university policies, NCAA and conference rules and regulations. *Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. If an accommodation is required during the application or hiring process, please contact Stanford University Human Resources. Why Stanford is for you
Stanford University has revolutionized the way we live and enrich the world. Our diverse and dedicated staff of 17,000 supports our mission. We offer a culture and perks to empower you with: Freedom to grow.
Career development programs, tuition reimbursement, or auditing a course. Access to talks, screenings, or lectures. A caring culture.
Retirement plans, generous time off, and family care resources. A healthier you.
Health care benefits, and access to health and fitness facilities and programs. Discovery and fun.
Trails, museums, and cultural experiences. Enviable resources.
Free commuter programs, ridesharing incentives, discounts, and more. Work Standards
All Athletic Department positions promote and maintain the integrity and reputation of Stanford University and its intercollegiate athletics program; comply with university policies and NCAA/Pac-12 rules and regulations. When conducting university business, comply with the California Vehicle Code and Stanford driving requirements. Demonstrate interpersonal skills and collaborate with colleagues and external organizations. Promote a Culture of Safety; communicate safety concerns and practice safe behaviors. Comply with all applicable University policies and procedures, including those in the Administrative Guide. The job duties listed are typical examples of work performed by positions in this job classification and are not a comprehensive inventory of all duties. Duties may vary by department or program needs. Other duties may be assigned. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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Stanford’s Department of Athletics, Physical Education and Recreation (DAPER) is accepting applications for the position of Insurance Specialist, reporting to the Associate Athletic Director, Sports Medicine. You will work cohesively with Stanford athletic trainers, physical therapists, sports performance coaches, and sports science specialists. The ideal candidate is an effective communicator, passionate about wellness and scholar-athleticism, and skilled in data management and analysis. Job Purpose: The DAPER Insurance Coordinator plays an important role in the Sports Medicine Department. The coordinator identifies and maintains records of current insurance coverage for all Stanford varsity student-athletes. The candidate should understand the benefits and coverages offered by different providers (Medi-Cal, Kaiser, Aetna, Cardinal Care, etc.) to advise and educate student-athletes and their families about options. The candidate must facilitate and maintain relationships with DAPER, Vaden/Student Health, and Stanford Hospital and Clinics staff. Strong communication skills are needed to explain DAPER/SHC policies and procedures surrounding insurance coverage and payment. The candidate must have excellent organizational skills and the ability to manage incoming bills and payments for several payers. Core Duties
Ensure primary insurance information is current and correct in EPIC and all billing systems for varsity student-athletes. Ensure all current student-athletes have active primary insurance.
Regularly assess current/active insurance status of student-athletes.
Serve as the primary contact point between student-athletes/parents and DAPER staff (especially athletic trainers and physical therapists) for insurance questions and communication of coverage decisions.
Explain coverage benefits and Cardinal Care initiation.
Serve as primary contact for all Vaden-related Cardinal Care insurance application deadlines. Add/remove secondary insurance coverage based on established criteria and communicate discrepancies in real time. Process/assist with claims for dental care and durable medical equipment (DME)/orthopedic braces. Monitor and clear athlete work queues in EPIC daily; identify anyone potentially uninsured. Build, communicate, and sustain a professional relationship with SHC teams regarding EPIC billing.
Timely resolution of billing discrepancies and coordination of benefits issues.
Interface with NCAA and/or outside secondary insurance for health insurance claims related to student-athletes. Work collaboratively with the sports medicine clinic (SMC) to answer clinic phones, schedule appointments, check in/out patients, create MRNs, and perform other administrative tasks as needed. Complete all regulatory training modules in a timely manner.
HIPAA compliant.
Minimum Requirements
Education & Experience:
Bachelor’s degree and three years of relevant experience, or a combination of education and relevant experience. Knowledge, Skills and Abilities: Excellent communication, administrative, time management, and interpersonal skills. Strong knowledge of computer applications for data organization/management and communication, including Google Sheets/Docs. Working knowledge of electronic medical record keeping. Working knowledge of HIPAA requirements. Certifications and Licenses:
HIPAA training. Physical Requirements
Frequently perform desk-based computer tasks; other physical activities as described. * Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Working Conditions
May require extended or unusual work hours based on business needs. The expected pay range for this position is $99,015 to $100,000 per annum. Stanford University provides pay ranges representing its good faith estimate of compensation. The final offer will consider the scope and responsibilities, qualifications, departmental budget, internal equity, geographic location, and external market for comparable roles. Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides information on the benefits and rewards offered. Specifics about the rewards package for this position may be discussed during the hiring process. Integrity and Standards
This position, along with all DAPER staff, is responsible for the integrity of Stanford’s intercollegiate athletics program and the university’s reputation. The role must comply with university policies, NCAA and conference rules and regulations. *Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. If an accommodation is required during the application or hiring process, please contact Stanford University Human Resources. Why Stanford is for you
Stanford University has revolutionized the way we live and enrich the world. Our diverse and dedicated staff of 17,000 supports our mission. We offer a culture and perks to empower you with: Freedom to grow.
Career development programs, tuition reimbursement, or auditing a course. Access to talks, screenings, or lectures. A caring culture.
Retirement plans, generous time off, and family care resources. A healthier you.
Health care benefits, and access to health and fitness facilities and programs. Discovery and fun.
Trails, museums, and cultural experiences. Enviable resources.
Free commuter programs, ridesharing incentives, discounts, and more. Work Standards
All Athletic Department positions promote and maintain the integrity and reputation of Stanford University and its intercollegiate athletics program; comply with university policies and NCAA/Pac-12 rules and regulations. When conducting university business, comply with the California Vehicle Code and Stanford driving requirements. Demonstrate interpersonal skills and collaborate with colleagues and external organizations. Promote a Culture of Safety; communicate safety concerns and practice safe behaviors. Comply with all applicable University policies and procedures, including those in the Administrative Guide. The job duties listed are typical examples of work performed by positions in this job classification and are not a comprehensive inventory of all duties. Duties may vary by department or program needs. Other duties may be assigned. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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