Inside Higher Ed
Overview
Insurance Coordinator role at Stanford University’s Department of Athletics, Physical Education and Recreation (DAPER). The position reports to the Associate Athletic Director, Sports Medicine, and collaborates with athletic trainers, physical therapists, sports performance coaches, and sports science staff. The candidate should be an effective communicator, passionate about wellness and scholar-athleticism, and skilled in data management and analysis. Responsibilities
Ensure primary insurance information is current and correct in EPIC and all billing systems for varsity student‑athletes. Ensure all current student‑athletes have active primary insurance; regularly assess insurance status. Serve as the primary contact between student‑athletes/parents and DAPER staff for all insurance questions and communication of coverage decisions. Communicate coverage benefits and Cardinal Care initiation; manage Vaden/SHC insurance deadlines. Add/remove secondary insurance coverage based on established criteria and communicate discrepancies in real time. Process/assist with claims for dental care and durable medical equipment (DME)/orthopedic braces. Monitor and clear athlete work queues in EPIC daily; identify anyone potentially uninsured. Build and sustain professional relationships with SHC teams regarding EPIC billing; resolve billing discrepancies and coordinate benefits. Interface with NCAA and/or outside secondary insurance for student‑athlete health insurance claims. Collaborate with the sports medicine clinic to answer phones, schedule appointments, check in/out patients, and create MRNs; perform other administrative tasks as needed. Complete all regulatory training modules in a timely manner (HIPAA compliant). Minimum Requirements
Education & Experience:
Bachelor’s degree and three years of relevant experience, or a combination of education and relevant experience. Knowledge, Skills And Abilities:
Excellent communication, administrative, time management, and interpersonal skills; strong computer skills for data management and communication (Google Sheets/Docs); working knowledge of electronic medical records; working knowledge of HIPAA requirements. Certifications And Licenses:
HIPAA training. Physical Requirements
Frequent desk-based computer tasks; ability to lift up to 40 pounds; other physical activities as described. Working Conditions
May require extended or unusual work hours based on business needs. Compensation and Benefits
The expected pay range for this position is $99,015 to $100,000 per annum. Stanford provides a comprehensive rewards package; the final offer is determined based on scope, qualifications, and other factors. Benefits details are available at the Cardinal at Work site. About DAPER and Stanford
Stanford’s Department Of Athletics, Physical Education And Recreation (DAPER) champions scholar‑athleticism and excellence. The department emphasizes integrity, NCAA, and Pac‑12 regulations, and is committed to safety and compliance with university policies and procedures. Why Stanford Is For You
Career development opportunities, tuition assistance, and ongoing learning events. Supportive culture with strong retirement plans and time off. Access to on‑site health and fitness resources and programs. Additional Information
Schedule: Full-time Job Code: 4121 Employee Status: Regular Grade: H Requisition ID: 107210 Work Arrangement: On Site
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Insurance Coordinator role at Stanford University’s Department of Athletics, Physical Education and Recreation (DAPER). The position reports to the Associate Athletic Director, Sports Medicine, and collaborates with athletic trainers, physical therapists, sports performance coaches, and sports science staff. The candidate should be an effective communicator, passionate about wellness and scholar-athleticism, and skilled in data management and analysis. Responsibilities
Ensure primary insurance information is current and correct in EPIC and all billing systems for varsity student‑athletes. Ensure all current student‑athletes have active primary insurance; regularly assess insurance status. Serve as the primary contact between student‑athletes/parents and DAPER staff for all insurance questions and communication of coverage decisions. Communicate coverage benefits and Cardinal Care initiation; manage Vaden/SHC insurance deadlines. Add/remove secondary insurance coverage based on established criteria and communicate discrepancies in real time. Process/assist with claims for dental care and durable medical equipment (DME)/orthopedic braces. Monitor and clear athlete work queues in EPIC daily; identify anyone potentially uninsured. Build and sustain professional relationships with SHC teams regarding EPIC billing; resolve billing discrepancies and coordinate benefits. Interface with NCAA and/or outside secondary insurance for student‑athlete health insurance claims. Collaborate with the sports medicine clinic to answer phones, schedule appointments, check in/out patients, and create MRNs; perform other administrative tasks as needed. Complete all regulatory training modules in a timely manner (HIPAA compliant). Minimum Requirements
Education & Experience:
Bachelor’s degree and three years of relevant experience, or a combination of education and relevant experience. Knowledge, Skills And Abilities:
Excellent communication, administrative, time management, and interpersonal skills; strong computer skills for data management and communication (Google Sheets/Docs); working knowledge of electronic medical records; working knowledge of HIPAA requirements. Certifications And Licenses:
HIPAA training. Physical Requirements
Frequent desk-based computer tasks; ability to lift up to 40 pounds; other physical activities as described. Working Conditions
May require extended or unusual work hours based on business needs. Compensation and Benefits
The expected pay range for this position is $99,015 to $100,000 per annum. Stanford provides a comprehensive rewards package; the final offer is determined based on scope, qualifications, and other factors. Benefits details are available at the Cardinal at Work site. About DAPER and Stanford
Stanford’s Department Of Athletics, Physical Education And Recreation (DAPER) champions scholar‑athleticism and excellence. The department emphasizes integrity, NCAA, and Pac‑12 regulations, and is committed to safety and compliance with university policies and procedures. Why Stanford Is For You
Career development opportunities, tuition assistance, and ongoing learning events. Supportive culture with strong retirement plans and time off. Access to on‑site health and fitness resources and programs. Additional Information
Schedule: Full-time Job Code: 4121 Employee Status: Regular Grade: H Requisition ID: 107210 Work Arrangement: On Site
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