H.I.G. Capital
Overview
H.I.G. Capital is seeking a proactive and detail-oriented Facilities Coordinator to support the daily operations of our New York office. This dynamic role is essential to ensuring the seamless daily operations of a professional, efficient, and welcoming workplace environment. The Facilities Coordinator will work closely with the Office Manager to anticipate needs, manage competing priorities with professionalism, and reinforce the firm’s commitment to excellence in every aspect of the workplace experience. Role Responsibilities
Liaise with Office Manager to maintain smooth day-to-day operations Responsible for general office appearance and daily routine inspections to determine repairs Handle service requests with the building, including handyman requests, installation of furniture and repairs Coordinate facilities vendors in offices, coordinate access when needed Maintain copy and printer station areas to ensure they are fully stocked and order supplies as needed Receive and distribute kitchen/pantry items and office supplies on arrival Maintain ongoing and balanced inventory of kitchen/pantry and office supplies Provide suggestions, research changes and costs for kitchen/pantry and office supplies Assist with the execution of employee moves including physical components such as moving pieces of office furniture Responsible for incoming and outbound mail and all other packages, and distribution of mail Conference room maintenance – organization/stocking Calendar management/conference room scheduling/checking room calendars for meetings Ensure room setup, breakdown and special requests for meetings, food deliveries and other meeting-related activities are completed in a timely manner Copying and binding presentation documents and materials as needed Serve as a back up to Receptionist Respond to building emergencies as needed by being in contact with building maintenance staff Ability to work overtime as needed Assist administrative team with requests, miscellaneous tasks and special projects as needed Requirements & Qualifications
2+ years of facilities experience / High school diploma and associate degree or trade school degree Experience in organizing, maintaining and stocking kitchen/pantry and office supplies, mail services and general office facilities tasks in a professional environment Knowledge of Microsoft Outlook, computer savvy Excellent written and oral communication skills Ability to lift boxes for stocking of pantry/kitchen and offices supply areas Working knowledge of the use of hand tools for minor repair work, if necessary Ability to be on your feet for long periods of time Knowledge & Skills
Proactive, forward-thinker, multi-tasker, who can come up with creative solutions and possibilities Extremely organized, efficient, reliable, flexible with an excellent attitude and hard working Ability to handle last minute tasks Ability to work well independently within a fast-paced deadline-oriented environment Must be customer service oriented Positive attitude and professional appearance Team player The total compensation range for the role is $70,000 - $80,000 per year.
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H.I.G. Capital is seeking a proactive and detail-oriented Facilities Coordinator to support the daily operations of our New York office. This dynamic role is essential to ensuring the seamless daily operations of a professional, efficient, and welcoming workplace environment. The Facilities Coordinator will work closely with the Office Manager to anticipate needs, manage competing priorities with professionalism, and reinforce the firm’s commitment to excellence in every aspect of the workplace experience. Role Responsibilities
Liaise with Office Manager to maintain smooth day-to-day operations Responsible for general office appearance and daily routine inspections to determine repairs Handle service requests with the building, including handyman requests, installation of furniture and repairs Coordinate facilities vendors in offices, coordinate access when needed Maintain copy and printer station areas to ensure they are fully stocked and order supplies as needed Receive and distribute kitchen/pantry items and office supplies on arrival Maintain ongoing and balanced inventory of kitchen/pantry and office supplies Provide suggestions, research changes and costs for kitchen/pantry and office supplies Assist with the execution of employee moves including physical components such as moving pieces of office furniture Responsible for incoming and outbound mail and all other packages, and distribution of mail Conference room maintenance – organization/stocking Calendar management/conference room scheduling/checking room calendars for meetings Ensure room setup, breakdown and special requests for meetings, food deliveries and other meeting-related activities are completed in a timely manner Copying and binding presentation documents and materials as needed Serve as a back up to Receptionist Respond to building emergencies as needed by being in contact with building maintenance staff Ability to work overtime as needed Assist administrative team with requests, miscellaneous tasks and special projects as needed Requirements & Qualifications
2+ years of facilities experience / High school diploma and associate degree or trade school degree Experience in organizing, maintaining and stocking kitchen/pantry and office supplies, mail services and general office facilities tasks in a professional environment Knowledge of Microsoft Outlook, computer savvy Excellent written and oral communication skills Ability to lift boxes for stocking of pantry/kitchen and offices supply areas Working knowledge of the use of hand tools for minor repair work, if necessary Ability to be on your feet for long periods of time Knowledge & Skills
Proactive, forward-thinker, multi-tasker, who can come up with creative solutions and possibilities Extremely organized, efficient, reliable, flexible with an excellent attitude and hard working Ability to handle last minute tasks Ability to work well independently within a fast-paced deadline-oriented environment Must be customer service oriented Positive attitude and professional appearance Team player The total compensation range for the role is $70,000 - $80,000 per year.
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