Museum of Fine Arts, Houston
Administrative Assistant, Curatorial
Museum of Fine Arts, Houston, Houston, Texas, United States, 77246
Get AI-powered advice on this job and more exclusive features.
Responsibilities for Art of the Islamic Worlds and World Faiths Initiative:
Assists with interdepartmental requests for accessions, long-term loan objects, and gallery rotations Handles administrative tasks for catalogue production, such as scanning PDFs, compiling bibliographies, obtaining image reproduction rights, and Provides administrative support for Art of the Islamic Worlds Subcommittee meetings, galas, and special dinners, including: Set up and logistics (catering, reservations, notices/RSVPs, AV and work order requests) Compiling, printing, and circulating materials Working with Board Effect and EMS meeting management systems Compiling art purchase packets & coordinating approvals/signatures Attending the meetings, recording and compiling minutes and minute summaries Assists with maintaining files for accessions and curatorial records Coordinates all aspects of Curator’s travel; processes charges and reimbursements; maintains records: purchase orders; travel requisitions and arrangements; expense reports Provides general administrative support for the Art of the Islamic Worlds Curator, including Scheduling meetings Drafting documents and presentations, editing and proofreading PDFs Correspondence and mailings Reception/fielding queries Non-staff travel (approvals, forms, hotel requests, etc.) Participates in the organization of and attends special events outside of regular work schedule for patron groups and special exhibition programming Responsibilities For Asian Art
Provides administrative support for Asian Art Subcommittee meetings and annual vote night dinner, including: Set up and logistics (catering, reservations, notices/RSVPs, AV and work order requests) Compiling, printing, and circulating materials Working with Board Effect and EMS meeting management systems Compiling art purchase packets & coordinating approvals/signatures Attending the meetings, recording and compiling minutes and minute summaries Skills, Knowledge And Abilities
Excellent organizational and clerical skills, attention to detail, and the ability to handle multiple priorities Advanced computer skills, including Adobe and Excel; ability to learn new database systems Strong spelling, grammar, and writing skills Pleasant and professional manner and strong, positive and collegial work ethic Knowledge of digital trends, graphics, and photography a strong plus Interest in working in a museum environment Education And Experience
Bachelor's degree in related field preferred OR an equivalent combination of experience and education from which comparable and demonstrable knowledge, skills and abilities have been achieved. 2+ years administrative experience Experience working in a dynamic environment The MFAH is an organization comprised of 600+ employees and 1,000+ docents and volunteers. The museum is more than 100 years old and ranks nationally among the top 10 art museums in exhibition space, memberships, endowments, and attendance, with 1M visitors annually. Equal Opportunities for All The MFAH believes that diversity, equity, accessibility, and inclusivity are fundamental to our organization. We welcome all candidates whose experience has prepared them to contribute to our organization and our pledge for workplace diversity, inclusion, and excellence. Benefits The Museum of Fine Arts, Houston, offers an excellent benefits package that includes:
Medical Insurance: Employee and dependent coverage through a choice of managed health care programs Dental Insurance: Employee and dependent coverage through two plan choices Vision Insurance: Employee and dependent coverage through a vision program Life Insurance & AD&D: Employee coverage at no cost to the employee Long Term Disability: Employee coverage at no cost to the employee Compensation Salary will be commensurate with the applicant's experience and the needs and requirements expressed in the job description.
#J-18808-Ljbffr
Assists with interdepartmental requests for accessions, long-term loan objects, and gallery rotations Handles administrative tasks for catalogue production, such as scanning PDFs, compiling bibliographies, obtaining image reproduction rights, and Provides administrative support for Art of the Islamic Worlds Subcommittee meetings, galas, and special dinners, including: Set up and logistics (catering, reservations, notices/RSVPs, AV and work order requests) Compiling, printing, and circulating materials Working with Board Effect and EMS meeting management systems Compiling art purchase packets & coordinating approvals/signatures Attending the meetings, recording and compiling minutes and minute summaries Assists with maintaining files for accessions and curatorial records Coordinates all aspects of Curator’s travel; processes charges and reimbursements; maintains records: purchase orders; travel requisitions and arrangements; expense reports Provides general administrative support for the Art of the Islamic Worlds Curator, including Scheduling meetings Drafting documents and presentations, editing and proofreading PDFs Correspondence and mailings Reception/fielding queries Non-staff travel (approvals, forms, hotel requests, etc.) Participates in the organization of and attends special events outside of regular work schedule for patron groups and special exhibition programming Responsibilities For Asian Art
Provides administrative support for Asian Art Subcommittee meetings and annual vote night dinner, including: Set up and logistics (catering, reservations, notices/RSVPs, AV and work order requests) Compiling, printing, and circulating materials Working with Board Effect and EMS meeting management systems Compiling art purchase packets & coordinating approvals/signatures Attending the meetings, recording and compiling minutes and minute summaries Skills, Knowledge And Abilities
Excellent organizational and clerical skills, attention to detail, and the ability to handle multiple priorities Advanced computer skills, including Adobe and Excel; ability to learn new database systems Strong spelling, grammar, and writing skills Pleasant and professional manner and strong, positive and collegial work ethic Knowledge of digital trends, graphics, and photography a strong plus Interest in working in a museum environment Education And Experience
Bachelor's degree in related field preferred OR an equivalent combination of experience and education from which comparable and demonstrable knowledge, skills and abilities have been achieved. 2+ years administrative experience Experience working in a dynamic environment The MFAH is an organization comprised of 600+ employees and 1,000+ docents and volunteers. The museum is more than 100 years old and ranks nationally among the top 10 art museums in exhibition space, memberships, endowments, and attendance, with 1M visitors annually. Equal Opportunities for All The MFAH believes that diversity, equity, accessibility, and inclusivity are fundamental to our organization. We welcome all candidates whose experience has prepared them to contribute to our organization and our pledge for workplace diversity, inclusion, and excellence. Benefits The Museum of Fine Arts, Houston, offers an excellent benefits package that includes:
Medical Insurance: Employee and dependent coverage through a choice of managed health care programs Dental Insurance: Employee and dependent coverage through two plan choices Vision Insurance: Employee and dependent coverage through a vision program Life Insurance & AD&D: Employee coverage at no cost to the employee Long Term Disability: Employee coverage at no cost to the employee Compensation Salary will be commensurate with the applicant's experience and the needs and requirements expressed in the job description.
#J-18808-Ljbffr