Next Step Recruitment
About Us
We are a privately held investment and management firm based in downtown Chicago, operating across multiple industries through a diverse portfolio of businesses. Our team combines entrepreneurial drive with disciplined execution, supporting long-term value creation through strategic growth investments. We are seeking a high-energy, detail-oriented Office Coordinator to support our dynamic team and contribute to the smooth day-to-day operation of a fast-paced, professional environment. Your Core Contributions to the Team
The Office Coordinator will serve as the first point of contact for the firm and play a key role in maintaining a professional, organized, and welcoming office environment. This individual will thrive in a setting that requires exceptional service, discretion, and adaptability. Responsibilities include: Reception and Front Desk Support
Greet and assist clients, visitors, and team members in a polished, professional manner. Maintain a clean, organized, and welcoming reception area and common spaces. Manage visitor access, monitor building security protocols, and coordinate with building management. Provide general information and support to ensure a seamless experience for all visitors. Office Coordination and Administration
Oversee daily office operations, ensuring efficiency and order across all areas of the workspace. Manage office supply procurement, vendor relationships, and service contracts. Handle incoming and outgoing mail, deliveries, and related logistics. Organize and maintain office files, records, and administrative systems. Assist with scheduling, meeting coordination, and preparation of materials for internal and external meetings. Support the planning and execution of firm events, team meetings, and special projects. Serve as liaison between internal teams, vendors, and building management to resolve office-related issues. Provide light technology and facilities support, coordinating with external providers when needed. About You
Knowledge, Abilities, and Qualifications Bachelor’s degree in a relevant field. 3+ years of administrative or office coordination experience, ideally within investment management, family office, or professional services. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general technology systems. Excellent organization, time management, and multitasking skills. Ability to work effectively under pressure and balance multiple priorities in a fast-paced environment. Personal Characteristics
Polished, professional, and service-oriented demeanor. Exceptional attention to detail and follow-through. Discreet, trustworthy, and capable of handling sensitive information with confidentiality. Self-motivated with a proactive approach to anticipating needs and solving problems. Strong interpersonal and communication skills, with the ability to collaborate across teams. Everything Else
This position reports to the firm’s leadership team and operates on-site at our Chicago Loop office. We are proud to be an equal opportunity workplace committed to fostering a diverse and inclusive environment. We believe in mutual respect, professionalism, and providing opportunities based on performance, qualifications, and business needs.
#J-18808-Ljbffr
We are a privately held investment and management firm based in downtown Chicago, operating across multiple industries through a diverse portfolio of businesses. Our team combines entrepreneurial drive with disciplined execution, supporting long-term value creation through strategic growth investments. We are seeking a high-energy, detail-oriented Office Coordinator to support our dynamic team and contribute to the smooth day-to-day operation of a fast-paced, professional environment. Your Core Contributions to the Team
The Office Coordinator will serve as the first point of contact for the firm and play a key role in maintaining a professional, organized, and welcoming office environment. This individual will thrive in a setting that requires exceptional service, discretion, and adaptability. Responsibilities include: Reception and Front Desk Support
Greet and assist clients, visitors, and team members in a polished, professional manner. Maintain a clean, organized, and welcoming reception area and common spaces. Manage visitor access, monitor building security protocols, and coordinate with building management. Provide general information and support to ensure a seamless experience for all visitors. Office Coordination and Administration
Oversee daily office operations, ensuring efficiency and order across all areas of the workspace. Manage office supply procurement, vendor relationships, and service contracts. Handle incoming and outgoing mail, deliveries, and related logistics. Organize and maintain office files, records, and administrative systems. Assist with scheduling, meeting coordination, and preparation of materials for internal and external meetings. Support the planning and execution of firm events, team meetings, and special projects. Serve as liaison between internal teams, vendors, and building management to resolve office-related issues. Provide light technology and facilities support, coordinating with external providers when needed. About You
Knowledge, Abilities, and Qualifications Bachelor’s degree in a relevant field. 3+ years of administrative or office coordination experience, ideally within investment management, family office, or professional services. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general technology systems. Excellent organization, time management, and multitasking skills. Ability to work effectively under pressure and balance multiple priorities in a fast-paced environment. Personal Characteristics
Polished, professional, and service-oriented demeanor. Exceptional attention to detail and follow-through. Discreet, trustworthy, and capable of handling sensitive information with confidentiality. Self-motivated with a proactive approach to anticipating needs and solving problems. Strong interpersonal and communication skills, with the ability to collaborate across teams. Everything Else
This position reports to the firm’s leadership team and operates on-site at our Chicago Loop office. We are proud to be an equal opportunity workplace committed to fostering a diverse and inclusive environment. We believe in mutual respect, professionalism, and providing opportunities based on performance, qualifications, and business needs.
#J-18808-Ljbffr